Equipment Program Review
Committee,
the BUMED Equipment Integration
Group (M4)
and
the BUMED Capabilities
Management Working Group (M6)
Presented by Frank Boals
EPRC
The Equipment Program Review Committee
is dictated to Commands via the
Equipment Management Manual,
NAVMED P5132, Section 3-3
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EPRC Purpose
The EPRC was designed to insure that the entire
command equipment requirements were managed,
including the not only the medical equipment, but also
the furnishings and the information technology, and
that a balance was achieved for funding priorities.
Article 3-3(3)(5)(c)
The equipment program should address all of the
equipment, not just medical equipment requirements.
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EPRC
The EPRC is required to have an equipment replacement
plan for all of the equipment, for five years into the
future, and to review/update that plan at least annually.
Based upon the guidance within the P5132, a data call for
requirements, at any point in time, should only require a
minimal amount of effort at the local command level to
provide any requirements (IT, Medical, Furniture, etc.)
for any time (next 6 months, next 2 years.)
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Regional Prioritization of Submissions
The Regions are required to consolidate the command
requirements lists, and provide a regional priority list to
BUMED.
Instructions were not provided to the Regions on
precisely how they should prioritize their requirements.
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Equipment Integration Group
The Regional Priority Lists are Consolidated by NMLC
for finalization by the EIG.
The instructions provided to NMLC are as follows:
Respect the Regional Priorities.
The implications:
If a region prioritizes an unjustified requirement, that
requirement and every requirement below it on that
regional list drops, when the regional lists are merged.
These requirements fall to a priority that matches other
unjustified requirements from other regions lists.
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Where the Problems Occur
Originally, there were supposed to be three funding
groups:
The Facilities Special Projects Board
The Equipment Integration Group
(The UnNamed Information Technology Group)
The BUMED reorganization left the third group unformed for many years.
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The Current Situation
M6 is developing the Navy Medicine (NAVMED)
Information Management / Information Technology
(IM/IT) Procurement Guidance and Governance
Handbook
(This is expected to be the final process for which IM/IT
requirements are submitted.)
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EIG/CMWG Interface
At present, IM/IT requirements are being submitted via
multiple channels, some both ways, some only via one
channel.
Until the Final Guidance can be issued, any submission
for IM/IT should be submitted via a Two Page Form
via the Regional ISO, copy to the Regional Logistician
and NMLC Clinical Engineering .
(Any entity on the list will correspond with the other
parties, to verify it has been received. NAVMED 6700
forms will be accepted by IM/IT to initiate
discussions.)
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Medical Equipment Requirements
The vast majority of medical equipment with an
acquisition cost over $25K includes significant software
that requires Information Assurance consideration, and
may require modifications to Authorities to Operate
(ATO), DIACAP, Platform Information Technology
designation with Vulnerability Analysis.
Some equipment may not be possible to secure for use in
a military medical environment.
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Medical Equipment Requirements
Medical Equipment Requirements will be briefed to the
CMWG, but are not expected to be “approved” via this
channel. Information security requirements will be
discussed.
There will be a review guidance document developed by
M6 and forwarded to command IT Departments,
directing a more thorough review of the NAVMED
6700 forms, with guidance on specific areas for review.
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Funding
The Equipment Integration Group remains the
organization responsible for prioritizing all
Replacement and Modernization, Other Procurement
Funding.(OP(DHP))
This group is responsible for merging the regional
priorities with those generated elsewhere (IT, major
programs, etc.) for allocation of funds.
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Special Approvals
All Vehicles are Controlled by Navy Facilities Command,
POC is LCDR Wolfersburger at M4.
Audiovisual requirements require special review.
However, most AV requirements are now IT
requirements.
Communications (Telephones) will require special review,
and commands should make sure they know specifically
who owns Base or BUMED. Under any circumstances,
it should be on the books with an annotation of owned
vice leased.
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Special Approvals
There are currently two Boards for which subject
equipment must be reviewed:
Simulations equipment (manikins, and training simulators;
this is not “simulation software” for designing
solutions.)
Diagnostic Imaging and Radiotherapy equipment.
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Current Centralized Efforts
Integrated Operating Rooms
Anesthesia
Pharmacy Automation
Laboratory
Dental Delivery Units
Real Time Locating & Associated Technologies
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Summary
Processes are changing, You have to pay attention!
P5132 is aging, and additional requirements now exist.
Funding is going to become harder to obtain,
Prioritization processes are going to become more
critical
Most equipment contains IT components, and a
coordinated approach is now essential
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Summary for IT
Until final guidance is provided, submissions will be
handled when submitted via either channel, but it
would be preferred if the appropriate channel was used
for the initial submissions (Medical via NAVMED
6700, IT via the Military Health System submission
form (the two pager )
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