The Development of National Archives of
Malaysia (NAM) as National Research
Centre & SARBICA’s Roles
Presented by :
Ahmad Sukri Abdul Kadir
National Archives of Malaysia
Contents
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NAM as a National Research Centre
NAM and Electronic Government (EG)
Development
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e-Government initiative
COMPASS
e-SPARK Project
ERMS-Electronic Records Management System
Data Conversion and Digitization Project
SARBICA’s Roles
Collaboration Archives, Museums & Library
NAM as National Research Centre
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Institution for custody and preservation of
archival materials
Holdings a huge and variety of records, such
as files, manuscripts, reports, maps, plans,
microfilms, photos, audio visual materials etc
Provider of information to the researchers
pertaining to the nation’s history
Equipped with the right system and
technology
NAM and Electronic
Government (EG) Development
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Electronic Government initiative
(e-Government)
COMPASS System-Computerized
Archival System and Services
e-SPARK Project
ERMS-Electronic Records Management
System
Data Conversion and Digitization Project
COMPASS-Computerized Archival
System and Services
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 An integrated information system that was
implemented in 1997
 Upgrading COMPASS in year 2000
 enhance the existing COMPASS and
incorporate new requirements
 new network infrastructure (Gigabyte
Ethernet Technology)
COMPASS FUNCTION
 Registration of agencies
 Files and Non Files processing
 Detail information entry
 Labeling
Appraisal, Acquisition
& Processing
Space
Management
Retrieval
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Allow reservation of space
Tracking of materials movements
Location List
Generate requisition and replacement slip
 Provide access for materials
COMPASS FUNCTION
Users’ Services
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Registration of researchers
Embargo materials
Copying facilities
Borrow and return materials
Conservation and
Preservation
EIS
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Provide
Provide
Provide
Provide
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Overall management of conservation
Facilitate online request on conservation
Query the status of conservation process
Costing on conservation
reports on records management
statistical information on productivity
list of information
list of reference code
e-SPARK (e-Strategy for Preservation of
Government Records and Archives) Project
e-SPARK Phase 1 Tools/Guides
 Electronic Records Management and Archives
Management Policy
 Electronic Records and the National Archives Act
2003
 Guidelines on Electronic Records Management
 Managing Electronic Records in the Unstructured
Environment
 Managing Electronic Records in the Structured
Environment
 Managing Electronic Records in the Web Environment
 The Electronic Records Management Systems
Specification
e-SPARK (e-Strategy for Preservation of
Government Records and Archives) Project
e-SPARK Phase 2
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Dec 2006 – ongoing
Consists of 2 components:
 Electronic Records Management System (ERMS)
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to manage the whole life cycle of electronic records from
its creation to disposal
Digital Archival Management System (AMS)
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to provide storage space for digital object and its
metadata based on Open Archival Information System
(OAIS) – Tessella SDB
Data Conversion and Digitization
Project
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Converting archival data into a digital
form
Involves present archives that are
being kept in the NAM repositories
My Creative Content (MyCC) Project
- Digitization Project
My Creative Content (MyCC) Project
Target of MyCC project :
 Three (3) million pages of files and 2000
hours of audio visual materials digitized
 A complete infrastructure for digitization
 Digital repository to store all the
documentary heritage
 Online Finding Aids – search engine
About SARBICA
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SARBICA - First Regional Branch of
ICA
Established 9 July 1968
Objectives and Functions to be
consistent with ICA
REVISED SARBICA CONSTITUTION
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Membership
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Category A-National Archives in the region of
Southeast Asia
Category B-Archival institutions of other ICA
Branches, as well as State/Provincial
Archives.
Category C-Non-archival institutions
Category D-Retired Archivists who have
made outstanding contributions to archival
SARBICA’s Activities & Projects
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Since 1968 - organized 29 Executive Board meetings, 17
general conference, 30 seminars and workshop, 4
exhibitions.
Publication on SARBICA Exclusive Heritage – Coffee Table
book
September 2010 - Issues and Challenges in Preserving
Audiovisual Archives in the Tropical Region/Kuala Lumpur
October 2011 - Electronic Records/manila
2012 - Electronic Records/Thailand
Journal SARBICA/Collaboration - Publish seminar paper
Collaboration Archives, Museums
and Library
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Archives, Museums and library - under the same
ministry - Ministry of Information, Communication
and Culture
Area of collaboration
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Cadre Post
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Archives/Library - Preservation for Manuscript/Documents
Museums/Archives - Conservation of Artifact
Librarian attached at NAM
Assistant Conservator attached at National Library
Curator attached at NAM
Workshop on Disaster Preparedness Response and
Recovery Plan
Collaboration Archives, Museums and
Library : Training and Workshop
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Malaysian Technical Cooperation Program (MTCP) since 1984 >1000 participants from different
background - archives/library/museums etc. –
attended.
SEAPAVAA 2011 – Conference on Management of
Audio Visual Archives.
Conclusion
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e-SPARK is a good experience for the
NAM
Better equipped in assisting public
agencies in implementing ERM
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Policy compliance – ANM system
specifications, ISO 15489 (MS 2223) etc
Preserving record and making them
accessible over time
Conclusion…cont.
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SARBICA continue to support member
countries
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to promote, organize and co-ordinate
activities
to maintain and strengthen relations
between archivists and non-archivists
Welcome more members to join SARBICA
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to enhance the cooperation between archivist
and non-archivist
to promote sharing of knowledge and
information
THANK YOU
TERIMA KASIH