EMu New Developments
EMu 4.0.03
(and beyond!)
Alex Fell
Technical Operations
Manager
KE Software
Collections Management Museums
EMu New Developments
Overview
• EMu 4.0.03 (11 May 2011)
• EMu 4.1 (July 2012)
• And beyond
Collections Management Museums
EMu New Developments
EMu 4.0.03
Collections Management Museums
EMu New Developments
IMu – EMu Internet Framework
4.0.03
• New framework for EMu web development
• Open-sourced APIs:
 PHP
 Perl
 .Net
 Java
• Focus on efficient, modern technology
Collections Management Museums
EMu New Developments
IMu – EMu Internet Framework
4.0.03
• New framework for EMu web development
• Open-sourced APIs:
 PHP
 Perl
 .Net
 Java
• Focus on efficient, modern technology
• (free USB key)
Collections Management Museums
EMu New Developments
IMu Web Client
4.0.03
• Web based interface to collection
• Modern components (e.g. auto-complete)
• Modern look and feel
Collections Management Museums
EMu New Developments
Collections Management Museums
EMu New Developments
IMu Multimedia Service
4.0.03
• Multimedia module extension to IMu
• Provide easy access to
 Multimedia
 Derivates
 Metadata
• Dynamic resize and reformat
• Import multimedia
Collections Management Museums
EMu New Developments
Collections Management Museums
EMu New Developments
Collections Management Museums
EMu New Developments
OAI Web Service Update
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4.0.03
Update of existing service to OAI 2.0
Provide Dublin Core metadata
Allows for other metadata formats (e.g. XMP, etc.)
Allow to you connect to any OAI harvester
 Europeana
 Culture Grid
Collections Management Museums
EMu New Developments
Support For Multiple Groups
4.0.03
• One user in multiple groups
• Can easily switch
 At login
 While open
• Very useful for system administrators
Collections Management Museums
EMu New Developments
Collections Management Museums
EMu New Developments
Exhibition Objects
4.0.03
• New module
• Used to track object information per exhibition, including:
 Installation information
 Changeovers
 Maintenance schedule
 Section details (location in exhibition)
• Records are created automatically
• Track status of object within exhibition
• History of object use for exhibitions
Collections Management Museums
EMu New Developments
Collections Management Museums
EMu New Developments
Collections Management Museums
EMu New Developments
Collections Management Museums
EMu New Developments
Field Help Display
4.0.03
• Displays help text for the current field
• Text from Field Help module
• Help display area resizable
Collections Management Museums
EMu New Developments
Schedule Internal Movements
4.0.03
• Internal movement type added to Movements module
• Can be scheduled like external movements
• Objects can be relocated automatically when Date Moved
updated
• E.g. scheduling movements of objects between off-site storage
facilities
Collections Management Museums
EMu New Developments
Collections Management Museums
EMu New Developments
Pest Management Modules
4.0.03
• Two new modules added:
 Traps
• Type and location of traps used to capture pests
 Trap Events
• What was found in a trap when
• Comprehensive set of reports
Collections Management Museums
EMu New Developments
Collections Management Museums
EMu New Developments
Collections Management Museums
EMu New Developments
Collections Management Museums
EMu New Developments
Supplementary Media
4.0.03
• Associated media stored in Multimedia record
 Cropped image for web use
 An audio/video describing the creation of the media
 A transcript of an audio or video
 Any other “supplementary” resource
• Similar layout to Resolutions tab
• Not for media important in its own right
Collections Management Museums
EMu New Developments
Collections Management Museums
EMu New Developments
Edit Media
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4.0.03
Edit media in preferred editor
Asked whether to re-import if media altered
All resolutions regenerated
All metadata re-extracted
Collections Management Museums
EMu New Developments
Collections Management Museums
EMu New Developments
Attachment Shortcuts
4.0.03
• Create new associated linked record
• ‘Selected’ or ‘all’ objects added to new record
• Used for:
 Events -> Conservation, Events -> Loans
 Loans -> Conservation, Loans -> Movements
 Movements -> Conservation
Collections Management Museums
EMu New Developments
iCal Support For Notifications
4.0.03
• Notification system generates iCalendar (ics) of upcoming dates
• File can be imported into:
 Google Calendar
 Outlook
 Apple iCal
 Lotus Notes
Upgrade Metadata Standards
4.0.03
• IPTC version 1.1 (July 2009)
• XMP December 2008 review
Collections Management Museums
EMu New Developments
Many other additions…
4.0.03
• Security – Certificates / Encryption
 SSL encryption between client and server
• Extra read-only support
 System, Group, User support in registry
• Reverse scheduling of Tasks
 Automatically calculate tasks dates based on end date
• Link from conservation module to movements
Collections Management Museums
EMu New Developments
Many other additions…
4.0.03
• Drag and drop on Archives tab
 Easily rearrange and renumber a hierarchy
• Allow image quality to be set for JPEG 2000 format images
• Automatically run emusecurity
 No need to run manually on additional user
Collections Management Museums
EMu New Developments
EMu 4.1
Collections Management Museums
EMu New Developments
Password Management
4.1
• Change password from within EMu
• Can be disabled via Registry entry
Collections Management Museums
EMu New Developments
System Maintenance Improvements
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4.1
No need for Lookup List rebuilds
Parallel processing of reindexing
Lots of technical improvements
Much faster maintenance
Collections Management Museums
EMu New Developments
Security improvements
4.1
• Security Update
 Change the security of a record on save
• Field level security
 Change permissions on a field-by-field basis
Collections Management Museums
EMu New Developments
Security Update support
4.1
• Allows record level security to be changed when records are
saved
• Controlled through EMu registry
• Applicable at a User, Group or System level
• Allows security to be set based on contents of a field
• E.g. Set a record to be editable only by Group Admin when
“Record Status” is set to “Retired”
Collections Management Museums
EMu New Developments
Field Level security
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4.1
“Column Access Modifier” registry entry
Change permissions of fields on a record-by-record basis
Control permissions on fields based on values of other fields
E.g. Make Current Location read-only when “Record Status” is
set to “Deaccessioned”
Collections Management Museums
EMu New Developments
IMu Mapper Support
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4.1
Extensions to IMu to provide spatial data
Update open source libraries with spatial API
Integrate mapping with IMu web client
Allow IMu web results to be mapped
Collections Management Museums
EMu New Developments
And Beyond
Collections Management Museums
EMu New Developments
Field Selection Improvements
• New dialogue box
 Like report field selection
• Select fields by
 Prompt
 Column name
 Tab name
• Click on field to select it
• Follow attachments to linked modules
• Shortcuts to create New… resources (e.g. Report, List Setting)
Collections Management Museums
EMu New Developments
Collections Management Museums
EMu New Developments
Collections Management Museums
EMu New Developments
Double click to add
Collections Management Museums
EMu New Developments
Global Replace Improvements
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Global Replace will work like other resources (e.g. Reports)
Global Replaces saved in Registry
Field selection improvements
Move data between fields
Run in “unattended” mode for large updates
 (e.g. always say “Yes”)
Collections Management Museums
EMu New Developments
Collections Management Museums
EMu New Developments
Modify Image Metadata
• Update metadata in master image
 EXIF, IPTC, XMP
• Global Replace
 Update Copyright field on a set of records
• Propagate metadata to image resolutions
 Can be managed independently
Collections Management Museums
EMu New Developments
Alerts Module
• Monitors all changes to records
• Create profiles
• A profile match will trigger an alert
 Email specified user(s)
 SMS particular people
 Create a log of the alert
 Cause popup notification
 Do anything else
Collections Management Museums
EMu New Developments
Drag/Drop Media Via Drop Zone
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Drop zone on desktop for adding Media
Allow right-click in Windows
Media ingestion by IMu
Many files or just one
Collections Management Museums
EMu New Developments
Drag/Drop Multiple Documents
• Multiple media files dropped into EMu for ingestion
• Multiple thumbnails dragged around EMu
Collections Management Museums
EMu New Developments
Communications layer
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An easy way to share data within a trusted network
Link records between organisations
‘Watch’ records held by others
Track use of your collection data
‘Copy from’ other institutions, or link to them as master
Collections Management Museums