General Fund
Enterprise Business System
Update
Army Day
2 June 2010
In Tune with Army Financial Management
What is the General Fund
Enterprise Business System?
GFEBS is an …
Accounting system
that–
• Complies with
statutory and
regularity
requirements for
funds control and
accounting
• Includes real
property and other
asset data for
accountability
Management
information system
that –
• Records financial
and various other
transactions in a
single system
• Provides visibility
of transactions in
real time across the
Army
Decision support
system that –
• Provides full cost
data
• Provides
comparative, trend
and other analytic
data
• Enables wellinformed decisions
to leverage available
resources and to
improve program
and budget
decisions
In Tune with Army Financial Management
1
GFEBS Complements Objectives
Of Secretary of Army And Chief of Staff
Support the Accomplishment of Our Strategic Objectives in Iraq
and Afghanistan
b. Continue Efforts to Restore Balance
c. Sustain Soldiers, Civilians and Families
a.
d.
Establish an Integrated Management System for Army Business
Operations
“Effective stewardship requires an integrated management
system for the Army’s business operations...
It also requires an information architecture that provides
decision makers with timely and accurate information…
With these systems in place, we can generate the most capable
and ready Army at the best value for our country.”
e. Implement the Army Leadership Strategy
f. Refine the Army of the 21st Century
Memorandum, from Secretary of the Army and Chief of Staff,
Jan 15, 2010, Subject: Calendar Year (CY) 2010 Objectives
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Where We Are and …
Where We Are Going
GFEBS Solution
Current Situation
 Involves maintaining many systems
 Requires many costly interfaces
 Requires entering data in several systems
 Inhibits efficient sharing of data
 Impedes producing comprehensive and
accurate decision data
 Hinders responding timely to questions
 Requires time-consuming and costly
reconciliations
 Implements a single web-based system
 Standardizes processes Army-wide
 Implements standard data structures
 Records transactions in real-time and
provides real-time access to data
 Integrates financial and non-financial/
performance data from functional areas
 Applies commercial-off-the-shelf (COTS)
Enterprise Resource Planning (ERP)
 Complies with DoD’s Business Enterprise
Architecture (BEA)
DEBX
DCW
MEPRS
CHCS
TPOCS
GSA
system
DTRS
DLA Log
BSM...
DNCS/D
AAS
CCSS
EFR
WAWF
PowerTr
ack
WinS
Italian
Loca...
Korea
Pay...
DCPS
(T&A)
Other
Forei...
AMCISS
ETOS
RATS
PADDS
Defense
Militar...
DCD
EDA
DIFS
PBASOC
CISIL
MOCAS
DCAS
CEFT
DPAS
PBASFD
SCTIMS
ADS
ULNAPS
I
ULNATI
S
ULNTAP
EDM
CCR
MDMS
URL
DTRS-A
LMP
SRD1 (or
STANFINS-R)
AFMIS
ATLAS
DMLSS
TAMMIS
SARSS
SABS
EAS
PPBE
Enter...
IFS
TDY
Trav e...
I2S
GOALS
II
SDS
DCPDS
ODC Pay
System
DIMHRS
DDS
Predator
HAS
O n -Base
CRP
SCRT
O DS
MS
Acce...
GTS
DJAS
STANFINS
FMIS
MED...
ACQ UIL IN
E/ PRW eb
CAMS-ME
PARSS
CAPS
AVPRAT
SO MARDS
RSBUX
IPAC
Wizard
O L RV
STARS
One Pay
Fadtool
DbCAS/
WebCAS
ARCS
ISB
VPIS
SL AD
SAP
AO RS
DARS
ASK-F M
TROUPE
RS
HQARS
DDRS
ABIF
CEEMIS
TBS
CBS
DUBOS
PRIDE
DTS
CMS2
AFCOS
BRIX
APCS
NASK
RLAS
BRIMS
RM
Onlin...
TSIMS
SLAMIS
(G8)
218DBR
WSMIS
FADS
IMA
ONLINE
AWPS
TBG
DCPS
PROBE
ARMS
ATAAPS
CAB
FPSI
AMDBE
S
FAS
ACCPAC
CEFMS
FMSS
DJMS
FPU
DSOM
OA
Datab...
SPS
ATTCMI
S
AVKINP
UT
RMS
BBDB
IATS
BIS
FC/SSF
BRAC
FM
CFRS
COSTDI
S
SOFIMS
EACOBS
/EABA...
STARPBA
WebTAS
ASARS
RM Online...
FEDS
CDS
RINO
FFMA
WARS
OH
OFD
FIRST
EAS IV
IDSS
FMTP
FMTP
FPBG
CT 1081
AMEDD
PAS
CARE
IMET/FM
IMET/FMS
S SBS
SBS
CMOS
J U STIS
JUSTIS
CIMS
LNPAYI
NT-IT
L N PAYIN T- IT
DARTS
MSN DB
OPA2DB
OPA2SOM...
DASIS
OTDA
eSTADIS
PACIOL
AN
JR
PAOblig
GCSS-A
PBMS
PYF DB
RM Online...
CDS (2)
RM Online...
IPAC
RM Online...
DEPS
for...
DEAMS
TWELS
IBO
RM Online...
STARPBA
UFRDB
WIMS
DOPS
APVM
COPS
FAS (2)
System View (SV) 1
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3
General Fund
Enterprise Business System Overview
Active Army
Army
National Guard
Transactions in…
GFEBS will process
a million transactions
a day and …
Army Reserve
Reports and
analyses
… provide essential data to transform
the Army to a cost culture
In Tune with Army Financial Management
As of 31 Dec 2009
4
Project Status
(As of May 2010)
 Received Milestone B approval – 14 Mar 08
 Successful Release 1.2 “Go live” – 1 Oct 2008
Approximately
250 Users
 Fort Jackson South Carolina and 7 other locations
 Favorable Operational Test Agency Limited User Test
assessment – 12 Dec 08
Approximately
1,400 Users
 Successful Release 1.3 “Go live” – 1 April 2009
 Forts Stewart, Benning and related organizations
 Successful Milestone C Decision Authority – 30 May 2009
 Successful Release 1.4 “Go live” – 10 Oct 2009
Approximately
120 Users
 Successful Release 1.4 “Go live” – 1 Jan 2010
 MEDCOM Fort Benning and related organizations
 Successful Wave 2 “Go live” – 1 Apr 2010 organizations Approximately
3,700 Users
 Organizations at 9 Forts plus other organizations
 Successful Release 1.4.1 “Go live” – 19 Apr 2010
GFEBS software release delivery and
Wave deployment are on schedule
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GFEBS Currently
Has A Sizeable Footprint
Allotment
($ in millions)
• IMCOM
$ 2,616
16 Fund Centers
• TRADOC
$
426
10 Fund Centers
• FORSCOM
$
391
7 Fund Centers
• Accessions
Command
$
320
• MEDCOM
$
273
10 Fund Centers
• NETCOM
$
48
4 Fund Centers
• USARNG
$
20
2 Fund Centers
• HQDA
$
477
1 Fund Center
TOTAL
$ 4,570
5 Fund Centers
Note: As of 4 May 2010
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System Performance

Operational with ~5,000
users at 55 organizations

1055 of 1114 (94.7%) of FFMIA
requirements successfully demonstrated

2.69 billion obligated to-date
~1.4 million transactions (~ 234 million
steps) processed successfully
99.7% successful obligation rate
99.6% successful disbursement
rate for over $1.6 billion

• 311,833 with Funds Control Module
(FCM) with 98.9% success rate
• 29,851 DTS Travel Voucher transactions
with 96.9% success rate
• 57,812 DTS Travel Authorization
transactions (821) - 99% success rate
Eighteen fiscal months and six
fiscal quarters successfully closed
• 7,360 PRs created 99% success rate



99+% system availability &
~98% interface success rate
FY 2009 year end -- proprietary and
budgetary accounts balanced

$0 Negative Unliquidated Obligation
(NULO) at 2009 year end with only
$7.4M Unmatched Disbursement (UMD)

FY 2010 available to process
transactions at 12:01 AM on 1 October

Less than 10 second average
response time for ~99% of online transaction processing
0 Standard Procurement System
(SPS) IDOCs at year end, i.e., no
contract interface errors
In Tune with Army Financial Management
As of 3 May 2010
7
Implementing Change Is Not Easy - Change Management Is Important
• Users require time to adjust to new
system, new business processes,
and new data structures
• During this time, performance
initially declines
• Change Management
(communications, training, and
deployment) can reduce both the
depth and the duration of the dip
Wave 1 experience:
• End Users had difficulty with
change management and training
• Improvements
–
–
–
–
–
–
–
–
Implemented Tiger Teams
Provided On-site support
Created Functional Forum
Improved training material
Improved visibility of endorsement
Greatly increased command
activity
Created Readiness Team
Add online collaboration tool
(Direct Connect Online)
• Future improvements
−
−
Continue to improve training
materials
Incorporate lessons learned
In Tune with Army Financial Management
As of 1 Apr 2010
8
Lessons Learned
And Key Actions Taken
Using chain of command to inform and actively engage all levels
of the Army in the deployment process
 Lengthened deployment timeline to 15 months for each “Wave”
Created a GFEBS “Deployment and Transformation” Team
Developed an integrated management schedule for deployment
with activities of the program office and gaining organizations
Implemented “Power User Program”
Improved and proactively managing End User role assignment
process
Redesigning and revising End User training materials
Revised way we engage organizations to collect and prepare data
Successful implementation requires actions
by both the program office and the gaining organizations
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Actions For Smooth And
Successful Implementation -- Roles
Learn what activities each role can perform and then assign all the
roles you need to perform your mission
Get and review lessons learned from Early Waves

The tasks an end user can perform in GFEBS are governed by roles
assigned and training certified

Therefore supervisors must assign all necessary roles to each user on
time to support adequate scheduling of courses

Supervisors must get employees to end user training prior to “go live”

Field Comment: “More work could be done explaining the roles.
The deployment team tells folks 7-10 roles per budget analyst
… often need more”
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10
Actions For Smooth And
Successful Implementation -- GRC
Learn how to use Governance, Risk, and Compliance (GRC)
software

GRC is a web-based application for managing end user role
assignments and security

Field Comment: GRC role assignment software is “Greatest
improvement since the Wave 1 transition. It lets the field fix its
own issues.”
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Actions For Smooth And
Successful Implementation – Interfaces
Coordinate with GFEBS to make sure that interfaces you need are
identified, tested and working when you Go-Live with GFEBS

Data structures need to be compatible for effective data transfers (e.g
FCM, ATAAPS)

Interfaces need to be tested (e.g. SPS)

GFEBS and legacy systems owners need to work together

Field Comment: “Wave 2 received much more help in updating
interfacing systems prior to conversion. Though much more
could be done here.”
In Tune with Army Financial Management
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Actions For Smooth And
Successful Implementation – Power Users
Capitalize on your Power Users

They are the primary GFEBS functional experts in your organization
with classroom and ‘sandbox’ experience

They can relate GFEBS processes to your current business practices

Field Comment: “Power User participation in Instructor Lead
Training courses was a terrific help”
In Tune with Army Financial Management
13
Actions For Smooth And
Successful Implementation – IMS and Reporting
Review list of preparation tasks in the Integrated Management
Schedule (IMS) and report on progress in the Site Readiness
Scorecard

IMS provides a list of tasks through time, based on prior deployments,
to walk new organizations to implementation

Site Readiness Scorecard involves monthly reporting on progress
from each new organization through their chain-of-command

Field Comment: “This will provide you with information on
whether you are generally on schedule or need help.”
In Tune with Army Financial Management
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Actions For Smooth And
Successful Implementation – Deployment Team
Know how to find and use the GFEBS Deployment Teams that are
on-site at and after “Go Live”

Teams include GFEBS project personnel and individuals from
organizations that previously went live

They are on-site for up to several months post Go-Live

Field Comment: “GFEBS Deployment Teams…are much more
familiar with Army processes and have become a great help
during deployment vs. just helping enter a help ticket. They
also know who to call to get things fixed. Great improvement.”
In Tune with Army Financial Management
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Example of What You Can Get From GFEBS
Economic Recovery Act—Funds Status
Go to next slide
NOTE: Army-wide distribution and status of funds
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Example of What You Can Get From GFEBS
Economic Recovery Act—Projects
From prior slide
NOTE: Projects and status of funds Army-wide
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Example of What You Can Get From GFEBS
Economic Recovery Act—By Organization
From prior slide
NOTE: Projects and status of funds by location
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Example of What You Can Get From GFEBS
Economic Recovery Act—Project Detail
NOTE: Drill-down to project details and status
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Example of What You Can Get From GFEBS
Economic Recovery Act—Origination
NOTE: Drill-down to origination
In Tune with Army Financial Management
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Example of What You Can Get From GFEBS
Economic Recovery Act—Work Breakdown
NOTE: Drill-down in project
In Tune with Army Financial Management
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GFEBS Is Transforming the Army

GFEBS is coming to you
 Army-wide implementation by 2nd Quarter FY1012

The GFEBS system is performing well

Change is difficult -- we need everyone’s support
 We are always looking, listening, learning and trying to
improve the process

Good and detailed planning leads to smoother and more
successful operations -- you should begin your planning now!
GFEBS will transform financial management
and management practices across the Army
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