Introduction to Design-Build
An Environmental Perspective
Environmental Services Office
Compliance Branch
Christina Martinez
Eric Wolin
Compliance Branch
Manager
Permitting and Compliance
Program Manager
Training Outline
I.
Introduction and Background
II. Environmental Compliance on Design-Build Projects
A.
B.
C.
D.
E.
Environmental Review and Permitting
Contract Development
Contractor Selection and Award
Contract Implementation
Project Close-Out
III. Questions and Answers
I. Introduction and Background
A.
B.
C.
D.
E.
What is Design-Build?
How is it different than Design-Bid-Build?
Where and when has it been used?
How do we select Design-Build contractors?
What does the Design-Build contract look like?
What is Design-Build?
 A project delivery system where a single entity (Design-Builder)
is contractually responsible for both the final design and
construction of the project.
 An alternative to design-bid-build
How does Design-Build differ from
Design-Bid-Build?
Design • Bid • Build
Select
Engineer
Prelim
Design
Design
Development
Working
Drawings
Contractor
Bids
Construction
Contract Awarded
Select
Design/
Builder
Design • Build
Prelim
Design
Design
Development
Contract Awarded
Working
Drawings
Construction
Time
Project Completion
How does Design-Build differ from
Design-Bid-Build?
Dessert Analogy:
Design-Build:
Hire a caterer, tell them
you want a dessert.
Design-Bid-Build:
Provide a caterer with a
recipe, quantities,
ingredient requirements,
stove specifications, pan
specifications, testing
requirements, etc.
Why Pursue Design Build?
 Faster
• Time savings for project delivery = cost savings.
 Other objectives
• Conflicts reduced with a single point of responsibility.
(design vs. construction)
• Innovations in schedule and traffic impacts.
• Obtain expertise that is not available in house.
• Reduce number of owner engineers/representatives.
Transportation Design-Build use by State in the
year 2002
MA
NJ
DE
DC
MD
AK
HI
No DB Projects
Less than 10 DB Projects
More than 10 DB Projects
Locations that WSDOT researched
VI
WSDOT Design-Build Projects
How do we select Design-Build Contractors?
Request for
Qualifications
The private sector
forms teams
Statement of
Qualifications
WSDOT “short-lists”
three to four teams
Request for
Proposals
Proposals
WSDOT Submittal
Design-Builder Submittal
WSDOT makes a “Best
Value” Determination
What does the Design Build contract look like?
Reference
Manuals
Permit
Requirements
© 1998-2001, All rights resered, Douglas D. Gransberg & Keith Molenaar
II. Environmental Compliance on Design-Build Projects
A. Environmental Review and Permitting
B. Contract Development
C. Contractor Selection and Award
D. Contract Implementation
E. Project Close-out
Environmental Review and Permitting
Allowed – WSDOT to issue a RFP and award a DesignBuild contract before the NEPA process is complete.
Increasing Risk
Preferred – WSDOT completes NEPA, ESA, Section 106,
and major permit acquisition prior to RFP issuance.
DB Contracting and Old 23 CFR 636.109
 RFQ solicitation prior to NEPA is OK
 Must NOT issue RFP prior to NEPA
 RFP must address how NEPA
commitments and mitigation will be
implemented
SR 16, Tacoma Narrows Bridge
DB Contracting and New 23 CFR 636.109
 Prior to Completion of NEPA Process:
 Issue RFQ prior to NEPA
 Issue RFP before or after NEPA
 Award D-B contract prior to NEPA
 Issue NTP for preliminary design prior
to NEPA
Contract Development
Developing the contract –
What are the roles of environmental staff?

Learn the project

Attend kick-off and project coordination meetings

Compile environmental commitments

Prepare RFP documents

Coordinate reviews of contract documents
What are the components of the RFP?
 Instructions to Proposers (ITP)
 Chapter 1
 Chapter 2
 Appendices
Instructions to Proposers –
Which components are important for environmental staff?

General information

Technical requirements

Proposal evaluation process
Chapter 1: General Provisions –
Which components are important for environmental staff?

Definitions

Liquidated Damages

Incentives and Disincentives

Contract Administration Items
Chapter 2: Technical Requirements –
Which components will environmental staff likely review?

Section 2.1 – General Information

Section 2.8 – Environmental

Section 2.9 – Public Information

Section 2.12 – Plans Preparation and Documentation

Section 2.14 – Stormwater Management

Section 2.15 – Roadside Restoration Design

Section 2.28 – Quality Management Plan Requirements
RFP Appendices –
Which appendices are environmental staff responsible for?

Appendix A – Appendices List

Appendix C – Commitments List

Appendix E – Environmental Documents

Appendix H – Hydraulic Report and Stream/Culvert Guidelines

Appendix O – Local Agreements

Appendix P – Permits

Appendix W – Wetland Reports and Mitigation Plans
Appendix A1 Example
Appendix C1 Example
Contractor Selection and Award

What is the “Best value” approach?

How is consideration for the environment reflected in the
scoring process?

What is the role of environmental staff?

What is a “Notice to Proceed” (NTP)?
What is the “best value” approach?
Price
Technical
Solution
The project is awarded to the Proposer who offers the best
value (combination of price and technical solution)
How is consideration for the environment
reflected in the scoring process?

Key Personnel

Project Management Approach

Preliminary Baseline Contract Schedule

Technical Approach and Innovations

Environmental Compliance and Innovation
Example of a technical evaluation score sheet
What is the role of environmental staff during
scoring?

Know the scoring process

Know the environmental criteria

Review the Proposals

Indentify strengths and weaknesses

Coordinate

Make (and defend) Recommendations
What is a “Notice to Proceed” (NTP)?
According to Businessdictionary.com a Notice to Proceed is:
“A letter from a principal (client or owner) to a contractor
stating the date the contractor can begin work subject to the
conditions of the contract. The performance time of the
contract starts from the NTP date.”
Contract Implementation
A. Co-location
B. Get Organized
C. Environmental training
D. Design and submittal reviews
E. Construction compliance
Co-location

Design-Builder to provide and maintain office space

Encourages co-location

Facilitates and expedites communication.

Organize staff by discipline.
Get Organized

Know your team

Learn the requirements

Empower your staff

Establish relationships
Environmental training – current requirements

Design-Builder to develop environmental training

All staff shall attend

WSDOT involvement

Non-compliance reporting

Procedure for new staff
Design and submittal reviews
 Need to know the environmental requirements
 Can be tedious
 Coordinate with other disciplines
 Permit modifications may be necessary
 Sets the stage for construction
 Strong environmental representation
What submittals will I need to review?
 Interim and Final Environmental Compliance Plans
 Quality Management Plan
 Wetland delineation confirmation letter
 Wetland or stream mitigation plans
 Asbestos Containing Materials/Lead Based Paint (ACM/LBP)
Survey(s)
 Plan sheets (site prep, TESC, drainage, landscaping, etc.)
 Permit revisions – updated JARPA drawings
How do I coordinate with other disciplines?
 Query for design commitments
 Create commitment lists by discipline for design reviews
 Attend other task force meetings to raise awareness
 Review other plan sheets and submittals
Construction Oversight
What are the components of the Environmental
Compliance Plan?
 Temporary Erosion and Sediment Control (TESC) Plan
 Spill Prevention Control and Countermeasures (SPCC) Plan
 Fugitive Dust Control Plan
 Unanticipated Discovery Plan
What is the role of the Design-Builder’s
compliance staff vs. WSDOT’s compliance staff?
 WSDOT plays a strong owner role and oversight
 Design-Builder to do the heavy lifting
Changes and Permit Amendments






Alternative Technical Concept
Change Order
Design Change Notice (DCN)
Field Change Request (FCR)
Nonconforming Issues (NCI)
Nonconformance Report (NCR)
Contract Tools for Environmental Compliance







Weekly Environmental Task Force meetings
Just in time training
Wetland delineation confirmation
Environmental incentives
Activity Meetings
Hold points
Commitment Database and Report
A typical day as the environmental lead…
Project Close-Out




Notice of Termination
Commitment fulfillment and documentation
As-Builts
Hand off to maintenance and mitigation monitoring
What are some good resources for Design-Build?
 Check out WSDOT’s Design-Build web site at:
http://www.wsdot.wa.gov/Projects/delivery/designbuild/
 Current WSDOT Design-Build contact documents:
http://www.wsdot.wa.gov/biz/contaa/DESIGNBUILDCONTRACTS/
 Design-Build Institute of America:
http://www.dbia.org/
For additional information contact:
Eric Wolin, Permitting and Compliance Program Manager
Environmental Services Office
(360) 705-7487
wolined@wsdot.wa.gov
III. Questions and Answers
Lesson’s Learned









Need strong support from management
Cradle to grave environmental involvement
Be ready and organized to comment on submittals
Conduct over-the-shoulder design reviews
Attend weekly schedule meetings
Review commitments on a regular basis
Attend hold point or pre-activity meetings
Ask the right questions at the right time
Team-based approach
Lessons Learned (Continued)
 Provide clear environmental expectations.
 Fully define what constitutes environmental compliance.
 Provide contract language for how environmental compliance
will be monitored and measured.
 Provide incentive for meeting or exceeding requirements.
 Clearly identify WSDOT as the lead for external
communications with the regulatory agencies.
 Conduct over-the-shoulder reviews during design
 Assign a high-level environmental staff member to the project
 Environmental staff should report to both the P.E and the
Environmental Manager.
 Meet on a weekly basis (Environmental Task Force meetings)