EMODNet Lot 4 - Chemistry
Overview, management and
administrative issues
Alessandra Giorgetti (OGS)
with the contribution of Altenburger Alessandro, Brosich
Alberto, Lipizer Marina, Partescano Elena, Vinci Matteo
EMODNet Lot 4 - Chemistry Kick-off meeting, 3-4 June 2013
Summary
• EMODNet Chemistry 2 key elements and participants
• EMODNet Chemistry 2 overview
• EMODNet Chemistry 2 management
• EMODNet Chemistry 2 coordination
• Reporting to EU
• Administrative issues
EMODNET Lot 4 - Chemistry Kick-off meeting, 3-4 June 2013
EMODNet Chemistry 2 - key elements
• Proposal submitted 10th September 2012
• 32 partners + 14 subcontractors
• 35 countries represented
• Duration 3 years
• Budget 4 M€
• Evaluation sent 4th April 2013 with documents integration
• New documentary evidence sent 15th May 2013
• Waiting for EU Service Contract to be signed
EMODNET Lot 4 - Chemistry Kick-off meeting, 3-4 June 2013
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14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
OGS
MARIS
NERC-BODC
IFREMER
BSH-DOD
IMR
DMU
VLIZ
RBINS-MUMM
NIOZ / RWS
SMHI
HCMR
IO-BAS
NIMRD
ICES
AWI
ULg
IEO
ISPRA
OC-UCY
Deltares
CNR
IHPT
IOF
IMGW
LHEI
UniHB
MSI
FMI
IMBK
NIB
IOLR
IT
NL
UK
FR
DE
NO
DK
BE
BE
NL
SE
GR
BG
RO
INT
DE
BE
ES
IT
CY
NL
IT
PT
HR
PL
LV
DE
EE
FI
MN
SI
IL
Based on SeaDataNet network of
NODC’s with
Technical partners to further develop
and run SDN infrastructure
Specific expertise to coordinate data
analyses and validation, and the creation
of data products
14 subcontractors
32 partners
EMODNet Chemistry 2 - partnership
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34
35
36
37
38
39
40
41
42
43
44
45
46
SYKE
RIHMI-WDC
SIO-RAS
MHI
TSU-DNA
EU-Consult
UkrSCES
SOI
Istanbul University
IBSS
NEA
UHI-MB
YugNIRO
IMS-METU
FI
RU
RU
UA
GE
NL
UA
RU
TU
UA
GE
UA
UA
TU
EMODNet Chemistry 2 - overview
Objective:
• To build on what was achieved under preparatory actions;
• To deliver a marine observation infrastructure that offers
the most effective support to the marine and maritime
economy whilst supporting environmental protection needs.
Specific objectives are:
 assemble existing data into interoperable formats
 develop, test, operate and maintain a portal for public access
 monitor and report on the effectiveness of the system in meeting the
users needs and analyse what further steps are needed to improve the
system
 keep the portal operational and be prepared to transfer to the EC
EMODNET Lot 4 - Chemistry Kick-off meeting, 3-4 June 2013
The preparatory actions:
6 service contract are funded by DG-MARE for creating pilot
components of the European Marine Observation and Data
Network:
hydrography,
marine geology,
chemistry,
biology,
habitats maps,
physics.
Started in 2009
3 years
EMODNET Lot 4 - Chemistry Kick-off meeting, 3-4 June 2013
EMODNet Chemistry 2 – 6 workpackages
Workplan of the project
Technical Annex
WP0
Project Management
WP1
Data collection and metadata compilation in sea regions
WP2
Data Products generation in sea regions
WP3
QA/QC - Validation - MSFD interaction
WP4
Portal development and operation
WP5
Analyses and Recommendations
Executed in 3 phases:
construction (months 1-12)
consolidation (months 13-24)
convergence (months 25-36)
EMODNET Lot 4 - Chemistry Kick-off meeting, 3-4 June 2013
EMODNet Chemistry 2 – workflow diagram
Management: documents
Service Contract - Consortium Agreement – Subcontracts
EMODNET Lot 4 - Chemistry Kick-off meeting, 3-4 June 2013
Project management
EC service contract with coordinator (OGS)
Consortium Agreement with all partners including:
• Technical Tender Form (Annex 3)
• Table with budget breakdown
• Banking references
Subcontract with one-by-one all subcontractors including:
• Technical Tender Form (Annex 3)
• Banking references
EMODNET Lot 4 - Chemistry Kick-off meeting, 3-4 June 2013
Management: structure
Project coordinator (=OGS)
Technical coordinator (=MARIS)
Project office (=OGS)
Workpackage leaders (=OGS, MARIS, ISPRA, ICES)
Regional leaders for products (=AU-DCE, IFREMER, SMHI,
HNODC-HCMR, NIMRD)
Steering committee: (=OGS, MARIS, AU-DCE, IFREMER,
SMHI, HNODC-HCMR, NIMRD, ISPRA, ICES).
Project Coordination Group (all partners and subcontractors)
EMODNET Lot 4 - Chemistry Kick-off meeting, 3-4 June 2013
Coordination: planned meetings
Group
Number of
meetings
Comment
Coordination group
4
Kick-off + 3 annual meetings
Steering committee
7
Every 6 months + final
meeting
MSFD experts and
WG DIKE
representatives
2
M12 and M24
The 7 thematic lots will meet with EU every 6 months to ensure
convergence and collaboration between lots.
The 7 thematic lots will meet with VLIZ and DG MARE to oversee
development of an entry point portal.
The 7 thematic lots will meet with WG-DIKE/MODEG to work
collaboratively and support data access for MSFD assessment and
monitoring.
EMODNET Lot 4 - Chemistry Kick-off meeting, 3-4 June 2013
Coordination: planned meetings
Any volunteer to host the first year plenary meeting?
 Expected participants 70/80 people
 Expected timing June/July 2014
EMODNET Lot 4 - Chemistry Kick-off meeting, 3-4 June 2013
Coordination: tools
Mailing lists:
• emodnet2-all@googlegroups.com
• emodnet2-stcom@googlegroups.com
• emodnet2-po@googlegroups.com
Website: updating previous EMODNet Chemistry pilot
Extranet for the project:
• Restricted access (user: emduser, password: 91L07G207)
• All project documents including contract
EMODNET Lot 4 - Chemistry Kick-off meeting, 3-4 June 2013
Coordination: tools
EMODNET Lot 4 - Chemistry Kick-off meeting, 3-4 June 2013
Reporting to EU: planning
Deliverables:
• Bimonthly concise progress reports through phases 1 to
3 (from M2 to M36)
• First interim report after phase 1 (M12)
• Second interim report after phase 2 (M24)
• Draft final report 2 months before the end of phase 3
(M34)
• Final report at the end of phase 3 (M36)
• 15-page executive summary that can be read by a nonspecialist
EMODNET Lot 4 - Chemistry Kick-off meeting, 3-4 June 2013
Reporting to EU
The bimonthly concise progress reports will be posted on
the Maritime Forum, indicating meetings held, difficulties
encountered, inventories of data made available (from M2)
Interim and final reports have to be sent to EC for
approval and payments, including summary of work done
and what remains to be done, challenged faced, effort
spent on data preparing and providing, developing
standards (M12, M24, M34, M36)
EMODNET Lot 4 - Chemistry Kick-off meeting, 3-4 June 2013
Administrative issues
EMODNET Lot 4 - Chemistry Kick-off meeting, 3-4 June 2013
Administrative issues
At the end of each period, the activity report and the
relevant invoices have to be sent to EC by OGS
After payment approval by EC, the relevant invoices or
debit note or other official document have to be sent to
OGS by all the partners and subcontractors
EMODNET Lot 4 - Chemistry Kick-off meeting, 3-4 June 2013
Administrative issues: liquidated damages
…the Commission may decide to impose liquidated damages
per calendar day of delay according to the following
formula:
0.3x(Volume/duration)=0.3x(3,999,999/1095)=1095,89 euro
…such amount will be charged in proportion between all
partners and subcontractors.
It is much important to keep the scheduled date!
EMODNET Lot 4 - Chemistry Kick-off meeting, 3-4 June 2013