SPARK
Service and Payroll Administrative
Repository of Kerala
Scope
Kerala State has 39 Government Departments over 122
Field Departments and over 30000 offices spread
across the nook and corner of the State.
Personnel and Payroll Management System using
SPARK-Service and Payroll Administrative
Repository for Kerala is to be implemented in all
the Government Offices across the state covering
over 5.25 lakh employees
Key Players
• Owner & Co Owner: Information Technology &
Finance Department Govt. of Kerala
• Implementing Agency: Kerala State IT Mission
• Technical Support & Software Development: NIC
• Training: Akshaya Centres
Project Time Line
• Conceptualization of project
: September 2004
• Pilot Implementation
: March 2005 to March 2007
• State wide Roll out
: August 2008
Features of SPARK
• A web based G2E integrated solution for Service and
Payroll Management which meets all requirements in
Service and Salary matters
• Structured information database of employees
• SPARK has the provision as such in the Service book to
trace service history, track record, bills/ reports/orders etc.
•
System allots Permanent Employee Number (PEN) on
registering the Service Book of the employee Thereafter
PEN will be the important code to identify the employee in
the SPARK database.
• Capturing the details of Loans, Advances and other
subscriptions like LIC, SLI, GIS, FBS etc
Features Continues
• A Digitised version of Service Book
• All reports in PDF format
Features Continues…
• Provision to generate Identity Cards
Features Continues…
• Provision for Filing Annual Property Returns for
Government Employees and All India Service(AIS)
• Processing of Self Drawing Officers Salary (SDO’s)
Features Continues…
• Online Increment and Transfer Processing Modules
• Leave salary and Arrear bills
• Management of recoveries, advances, loans etc of
employees
• Last Pay Certificate(LPC) Generation
• Income tax computation and generation of statutory
forms etc
All kinds of statistical reports
Features Continues…
• Comprehensive database of Government offices
across the state.
• Inbuilt Notice Management Module.
• Suggestion and Feedback Module incorporated in the
application
Benefits
• Centralized database for the State of Kerala
Benefits continued…
• Unique Permanent Employee Number for all the
employees
• Connectivity through SWAN
• Offline data entry package for easy data entry
Benefits continued…
• Easy and speedy pay bill preparation
• Automatic generation of Employee Identity card
• Details pertaining to the Salary, Income Tax and GPF
of each and every employee of any department can
be obtained online easily. This will reduce the
distance between head office and remote offices to a
mouse click.
• The administration will be benefited since 90% of the
activities are carried out through SPARK.
• Transparency and Smart Administration.
• Centralised database at the State Data Centre helps
in quick decision making and applying rules and
regulations uniformly for all employees
Project Status
• Database of 2.70 Lakh Employees
• Currently processing Salary of over 2500 offices
covering over 60000 employees
• Completely implemented
Future Plans
• Electronic submission to Treasuries
• Forecast the expenses on wages for planning
•
“What if analysis” on the expense on wages for
various variations on allowances
• Implementation and Documentation as per ISO
27001:2005 ISMS Standards
• Fully automated bug reporting and tracking system.
• Updating budget allocation for each head of account
Future Plans
• Bill entry, bill passing and payment through cheque
• Importing salary related bills into accounting module
• Generation of sanction orders, TDS and periodical
reports
• Online queries for monitoring expenses
• Tour Bills and GPF advances
Thank you