WELCOME TO THE FY12 COLLEGIATE LEADERSHIP FORUM Sharon Vuong – FY12 CLF Coordinator Kate Van Dellen– FY13 CLF Coordinator Jessica Kiefer – FY12 RCR/RCCE Coordinator Jasmine Harris – FY13 RCR/RCCE Coordinator Brittney Elko – Senate Trainer Deb Willems – Senate Trainer Meeting Run Rules 1. Start and End on time 2. Come Prepared 3. Wait until others have finished before speaking 4. Be brief and to the point 5. Make your point calmly 6. Keep an open mind 7. Listen without bias 8. Understand what is said 9. Avoid side conversations 10.Avoid outside distractions if required be discrete. (Phones, email, texting etc.) 11.Respect other’s opinions 12.Avoid personal agendas 13.Come prepared and do what is best for our Society and Stakeholders 14.Have fun Knowledge of SWE Collegiate Leadership Forum August 19, 2011 What are we going to talk about? • What do you know about SWE? o o How many of you know the vision of SWE? How many of you know the tagline of SWE? • What do you know about the Society organization? o o Can you name the three levels? Can you name someone on the Board of Directors? • What do you know about Society programming? o o Did you know about SWE’s awards? Did you know about SWE’s Society conference? • What do you know about your section’s role in SWE? o Do you know what your section has to do to continue in the organization? Content • • • • • • History Objective, Goals, Policies Organization Programming/Awards Section Information Q&A Society of Women Engineers (SWE) • Founded in 1950, SWE is the driving force that establishes engineering as a highly desirable career aspiration for women. • SWE empowers women to succeed and advance in those aspirations and receive the recognition and credit for their life-changing contributions and achievements as engineers and leaders. SWE founding at Green Engineering Camp - 1950 History of SWE • Founded in 1950 • Incorporated in 1952 • Headquartered in Chicago • Approximately 10,000 Professional Members in 112 sections • Approximately 10,500 Collegiate Members in 323 collegiate sections • There are now ~150 international members of SWE SWE’S Mission (Adopted in 1986) • Stimulate women to achieve full potential in careers as engineers and leaders, • Expand the image of the engineering profession as a positive force in improving the quality of life, and • Demonstrate the value of diversity • Vision • To be key to the success of women in engineering and technology. SWE’s Objectives (Adopted in 1950) • Inform young women, their parents, counselors and the general public of the qualifications and achievements of women engineers and the opportunities open to them • Assist women in readying themselves for a return to active work after temporary retirement • Serve as a center of information on women in engineering • Encourage women engineers to attain high levels of education and professional achievement SWE’s Strategic Priorities The Society’s 3 – 5 Year Planning Horizon Strategies • Goal 1 - Growing the Profession – Outreach • There is an increase in women choosing to enter the engineering and technology profession • Goal 2 - Professional Excellence • Women in engineering and technology excel professionally, and their achievements are showcased and valued • Goal 3 - Industry Catalyst • SWE is a catalyst for changing the professional climate to enable women in engineering and technology to excel • Goal 4 - Inclusive Global Community • Women in Engineering and Technology and SWE stakeholders find value in SWE as a diverse, inclusive, global community • Goal 5 - Membership • SWE is a first choice organization for supporting women in engineering and technology as seen by the retention and growth of its membership SWE’s Values Integrity We aspire to the highest level of ethical behavior as evidenced by honesty and dignity in our personal and professional relationships and responsibilities. Inclusive Environment We embrace diversity in its broadest interpretation and commit to creating an inclusive environment for all our members and stakeholders. We value the contributions of a diverse membership, which enables SWE to achieve its full potential. Mutual Support We provide an organization that fosters mentoring, and the development of professional and personal networks. Professional Excellence We conduct our activities in a professional manner, demonstrating and demanding the highest standards of business practices. Trust We share a common definition of success, with open, transparent access to common information, building mutual respect and confidence in the competence of those with whom we lead, serve and partner with. Diversity Principles The Society of Women Engineers acknowledges and respects the value of a diverse community. SWE recognizes that the scope of diversity includes race/ethnicity, family status, age, physical abilities, sexual orientation, socio-economic status and occupational focus. SWE will maintain an environment that is supportive of these elements. We will promote inclusion within our organization and the engineering community. We commit to: • • • • • Developing women in engineering across socio-economic strata and occupational focus. Encouraging the interest and active participation of women and girls of underrepresented ethnic groups, including African-Americans, Asian-Americans, Hispanics, Pacific Islanders, and Native Americans. Providing support to women which acknowledges and respects differences in family status, sexual orientation, age, and physical abilities. We will ensure that all by-laws, policies, and charters support SWE's commitment to diversity. We will align with and participate in those activities and organizations that encourage all dimensions of diversity. Ethics SWE Codes of Conduct • Member’s Code of Conduct o The Membership of SWE commits itself to ethical, businesslike, and lawful conduct, including proper use of authority and decorum at the highest level when acting on behalf of SWE. The Membership of SWE will consistently fulfill the purposes set forth in SWE’s Bylaws, Policies, Code of Conduct, Core Values, and Strategic Vision. SWE Codes of Conduct (cont'd) • Policy Against Harassment o Please see SWE’s “Policy Against Harassment” document to see the zero tolerance policy that shall be followed by all members. • Disposition of Complaints and Disputes Involving SWE Members o Complaints or disputes should be discussed immediately with your SWE Leader or skip level officer or to SWE’s Ethics Committee. All issues will be handled based on the “Procedures for Review of SWE Member Conduct.” SWE Leader Oath of Office • Leadership Oath of Office o SWE Leadership (including all elected and appointed positions at a society, regional, MAL and/or section level) shall acknowledge the following Oath of Office, indicating acceptance of the provisions included in the Oath of Office document. SWE Leader Oath of Office (cont’d) By accepting a SWE Leadership position, I declare that, in carrying out my duties I will: Exercise the powers of my office and fulfill my responsibilities in good faith and in the best interest of SWE. I shall exercise these fiduciary responsibilities listed below, and understand that if I breach these duties or act in a way inconsistent with these duties, SWE or its members may hold me personally responsible. SWE Leader Oath of Office (cont’d) • Duty of loyalty – including acting on the best interest of SWE and avoiding conflicts of interest; • Duty of obedience – including obligation to pursue SWE’s missions and objectives, and obey the law; and, • Duty of care – including exercise ordinary and reasonable care in duties to SWE, and acting in good faith. SWE Leader Oath of Office (cont’d) • Respect and support SWE Bylaws, Policies, Code of Conduct, Core Values, and Strategic Vision. • Keep confidential all information that I learn about SWE members, employees and any other matters specially determined by Board motion to be matters of confidence. • Demonstrate due diligence and dedication in preparation for, participation in and attendance at meetings, special events, and in all other leadership activities on behalf of SWE. SWE Leader Oath of Office (cont’d) • Ensure that financial affairs of SWE are conducted in a responsible and transparent manner with due regard for their fiduciary responsibilities and public trusteeship. • Conduct myself in a spirit of collegiality and respect the collective decisions of the voting leadership body once debate has been concluded. SWE’s TagLine • ASPIRE • ADVANCE • ACHIEVE Sources of Income • Corporate Contributions o • • • • • • Corporate Partnership Council (CPC) Membership Dues Annual Conference Proceeds Career Center SWE Magazine Advertisements Grants Individual Contributions o o o Life Membership Estate Planning General Content • • • • • • History Objective, Goals, Policies Organization Programming/Awards Section Information Q&A SWE Organization SWE Organization • • • • • • • • • • Board of Directors Board of Trustees Headquarters Staff 10 Regions – Region Governors & Council Senate Professional and Collegiate Sections Members-At-Large, MAL Leadership Team Collegiate Interests Groups (CIGs) Committees and Task Forces Members Board of Directors Executive Director President President Elect Treasurer Secretary Director Emerging Initiatives Director Education Director Member. Initiatives Director Profess. Dev. Senate Speaker Senate Committees and Task Forces Director of Regions 10 Region Governors Collegiate Director Headquarters Staff Special Director Sections and MALs Headquarters SWE Headquarters is the administrative body of the Society Executive Director – Betty Shanahan, SWE, CAE Mailing Address: 203 N La Salle Street, Suite 1675 Chicago, IL 60601 Phone Number: 312.596.5223 or 877.SWE.INFO Email: firstname.lastname@example.org SWE Senate • Replacement of the Society Council of Representatives with the SWE Senate o Voting members of the SWE Senate 2 Professional Senators per Region, elected by the professional members of each region 1 Collegiate Senators per Region, elected by the collegiate members of the region 2 International Senators, elected by the international members 2 Special Senators, elected by members of the Senate o Non-voting members of the SWE Senate Members of the Board of Directors Deputy Speaker of the Senate and Deputy Director of Regions Regions • The country is divided into 10 regions. • Each Region is presided over by the Region Governor. • Each Region has a council, which makes decisions. • Region Council has Representatives from each section within the Region, including the Region Collegiate Representative and the Region Senators*. *non-voting members of the region council SWE Regions # Sections (for reference only) Reg Prof Coll A 8 14 B 13 30 C 10 35 D 17 38 E 13 56 F 10 30 G 8 29 H 14 48 I 9 26 J 10 17 SWE Professional Sections • Local organizations of Professional Members • Officers include president, vice president, secretary, treasurer • Each professional section is represented on their Region Council. • Activities focus on professional development, outreach, networking, etc. SWE Collegiate Sections • Local organizations of collegiate members at the same school • Officers include (ONE) president, vice president, secretary, treasurer • SWE Counselor & Faculty Advisor • Activities include: professional development, outreach, networking, career resources, etc. SWE Society Committees More information is available under About SWE on www.swe.org Audit – Jeff Brody Awards & Recognition – Jennifer Morikawa Bylaws – Jeannette Lindemann Collegiate Interest – Wendy Jenkins Collegiate Leadership Coaching – Rachel Morford Curriculum Committee – Jennifer Braganza Ethics Committee – n/a Finance – Penny Wirsing Government Relations & Public Policy – Karen Horten Leadership Coaching – Cathy Krier Membership – April Privett Multi-cultural – Sharon Hollins Nominating - TBA Outreach – Mary Phelps Procedures – Jennifer Harris Program Development Grants – Wendy Anderson Cocke Scholarship – Miranda Oaks Strategic Planning – Cathy Pieronek Collegiate and Professional Members are encouraged and welcomed on all SWE committees Collegiate Interest Committee Director of Membership Initiatives Lana Fountain-Flakes A group of professionals and collegiate members dedicated to helping collegiate members succeed within SWE and in life. CIC Chair Wendy Jenkins Collegiate Interest Representatives (CIRs) Coordinators Membership Committee Collegiate Leadership Coaching Committee Strategic Planning Committee RCR/RCCE Jessica Kiefer Jasmine Harris (elect) Conference Programming Board Awards & Recognition Committee Scholarship Committee CLF Coordinator Sharon Vuong Kate Van Dellen Collegiate Director Allison Machtemes Faculty Advisor Tricia Berry Graduate Students Prinda Wanakule Outreach Committee Collegiate Senator Counselor Coordinator Mary Steblein Deputy Director of Regions Colleen Layman Region Collegiate Rep (RCR) • 1-2 RCRs are elected by the collegiate sections in their region o Number of RCRs dependant on total collegiate membership in each region (1 RCR per 1000 collegiate members). Member count as of January 31st • The collegiate voice on their Respective Region Councils • Distributes information about regional and Society issues to the collegiate sections • Runs the collegiate regional business meetings at the region and annual conferences Region Collegiate Communications Editor (RCCE) • Elected by the collegiate sections in their region • Responsible for regional communications via the region blog • Fulfills the duties of the RCR when necessary Section Counselor • Every Collegiate Section must have a SWE Counselor. • The Collegiate Section ELECTS their SWE Counselor each year. • In addition to being a SWE member in good standing, the Counselor shall be considered a non-voting member of the Collegiate Section. Faculty Advisor • Although SWE does not require a Faculty Advisor, it is good policy to have one; many colleges and universities require a Faculty Advisor for each recognized campus group. • It is strongly recommended that each Collegiate Section have a Faculty Advisor, who is a member of the faculty, but not necessarily a member of SWE. • Assignment of a Faculty Advisor varies with location, so each Collegiate Section must handle this on a local level. • Also consider connection with your university Women In Science and Engineering Lead (if applicable) Other Collegiate Support • • • • • • • • Awards Committee Bylaws Committee Collegiate Leadership Coaching Committee Headquarters Membership Committee New Collegiate Section Coordinator Scholarship committee RCR and RCCE Coordinator Membership Grades Professional 1. Holds a baccalaureate or advanced degree in engineering, engineering technology, or a science related to engineering; or 2. Has at least five years engineering experience indicating engineering competency and achievement. Senior 1. Holds a baccalaureate or advanced degree in engineering, engineering technology, or a science related to engineering and has at least ten years of engineering experience; or 2. Has at least fifteen years of engineering experience, indicating engineering competency and achievement. 3. Any member who has received the SWE Achievement Award shall be automatically made a senior member, except that a fellow of the Society shall retain the fellow grade. Fellow A SWE member who has been a senior member for at least ten years, or a member for at least twenty years, may be chosen a fellow of the Society, in recognition of significant and long-term service to the advancement of women in the engineering profession. The fellows shall develop and implement a process by which the selection shall take place. Membership Grades Collegiate is not employed full-time in an engineering position (except educational assignments such as internships or co-ops) or in a field related to engineering: a. Is pursuing an undergraduate course of study towards an associate or baccalaureate degree in engineering, engineering technology, or a field related to engineering; or b. Is pursuing a graduate course of study towards an advanced degree in engineering or a field related to engineering. 2. Collegiate members shall have the right to attend all membership meetings, receive official publications, and participate in collegiate section activities. 3. Collegiate members shall be nonvoting members of the Society, except as otherwise provided in these bylaws. 4. Any member who returns to full-time student status may be affiliated with a collegiate section while retaining the member grade held, including its rights and privileges. Membership Grade Honorary 1. A person who has achieved recognition as outstanding in the field of engineering or who has made a significant contribution of service to the Society may be elected an honorary member by a unanimous vote of those senators present and voting. 2. If a member of any grade is elected to honorary membership, that member retains the rights and privileges of the grade of membership held immediately prior to election as an honorary member. Honorary members shall not be required to pay dues. 3. Honorary members have the right to attend all meetings and receive official publications. Associate 1. A person who supports the goals of the Society but does not qualify for membership under any of the aforementioned grades may be eligible for the grade of associate if such person is either: a. Engaged in work related to the practice of, or training for, engineering; or b. Sponsored by a member of the senate, a professional section president, members at large president, region governor, or corporate member. 2. Associates shall have all rights of membership except the right to serve on the senate, board of directors, or as a region governor. Corporate An organization shall be eligible for corporate membership in the Society upon payment of annual dues, provided that criteria as established by the board of directors are met. Joint Membership • Professional and Collegiate members can join SWE and either the American Indian Science and Engineering Society (AISES), the National Society of Black Engineers (NSBE), or the Society of Hispanic Professional Engineers (SHPE) at a single, discounted rate. • Joint membership with AISES, NSBE and SHPE further promotes an inclusive environment within SWE. The goals of this important partnership program are to improve networking opportunities and expand professional development programs for American Indian, African American and Hispanic women engineers. • This offer represents up to 30% savings over joining two organizations separately. C2C Membership • Collegiate “Life” Membership o o o o One time fee Supports all years of collegiate membership in SWE Includes first year of professional membership You can become a SWE C2C member at anytime in your collegiate life cycle Content • • • • • • History Objective, Goals, Policies Organization Programming/Awards Section Information Q&A Society SWE Programming Society SWE Awards for Individuals • • • • • • • • • • • • Achievement Award Upward Mobility Award Resnik Challenger Medal Rodney D. Chipp Memorial Award Distinguished Engineering Educator Award Distinguished New Engineer Award These awards are all presented at the awards banquets and Fellow Grade Award Celebrate SWE! held each year Distinguished Service Award at Society Conference. Entrepreneur Award Work Life Balance Award Emerging Leader Award Collegiate Member Award: Freshman/Sophomore, Junior/Senior, Graduate • Outstanding Faculty Advisor Award • Outstanding Counselor Award SWE Region & Section Awards • • • • Region Programming Excellence Region Membership Award Region Newsletter Award Section Communications Awards: o Newsletter, Website, Public Relations Program These awards are presented at Celebrate SWE! on Saturday night of Annual Conference. • Section Membership Awards: o Collegiate Upgrade, Membership Retention, Membership Recruitment • Section Multicultural Awards: o Motorola Foundation Multicultural Award (Professionals & MALs); Boeing Company Multicultural Award (Collegiate) • Section Outreach Awards: o Event/Series Program, Girl Scout, Corning Incentive Grant • Section Professional Development Awards: o Program, Event, Series, Media SWE Collegiate Awards & Competitions • • • • • • • Outstanding Collegiate Section Awards Outstanding New Collegiate Section Award Technical Poster Competition Team Tech Competition (Boeing) SME Bowl (ExxonMobil Corporation) Outstanding Counselor and Faculty Advisor Awards Collegiate Member Awards These awards are presented at Celebrate SWE! on Saturday night of Annual Conference. OCS/ONCS Competition • OCS awards given annually Certificate of Participation Certificate of Merit Bronze Award Silver Award Gold Award - Top Award All Collegiate Sections in compliance with the Society Bylaws are eligible for the Outstanding Collegiate Section (OCS) Awards o One ONCS award given annually o Nomination dues May 31 o SWE Scholarship Program • First Scholarship awarded in 1958 for $500 • 173 scholarships awarded in FY 2010 o Total Value of over $487,000! • Endowed and corporate-sponsored scholarships, and scholarship trust funds • Application information will be available in December • Several sections and regions also provide scholarships • Includes Freshman, Upper Class, Re-entry Annual Society Conference • • • • • • • • Technical, Cultural & Sightseeing Tours Next Annual Outstanding Networking Opportunities Conference, WE11: Technical Poster Competition Chicago, IL Team Tech Competition October 12-14, 2011 SME Bowl Career Fair Senate and Membership Meeting Congratulate Competition winners, OCS winners, scholarship recipients at the Celebrate SWE! Ceremony • Collegiate Regional Meetings • Collegiate Workshops Visit with SWE Friends, Network with new contacts and Celebrate another fantastic SWE year Content • • • • • • History Objective, Goals, Policies Organization Programming/Awards Section Information Q&A Section Information Maintaining Your Charter • Bylaws requirements At least 10 members in good standing At least 50% of your membership should be women majoring in engineering or engineering technology o Must have a SWE counselor o o • Annual reports o o o Section President must submit an Annual Report Section Treasurer must submit a Financial Report One copy of each due June 30 to HQ What Should Sections Be Receiving? • • • • • • • Membership package – August Rebate check (20% of dues) – September & February Scholarship applications and info – December Membership renewal forms – March Paid/unpaid membership list – Monthly Region blog updated ~ monthly SWE Magazine – 4 issues/year Many of these resources are only available via the SWE website (hard copies will not be sent to the sections) Deadlines • November o IRS e-postcard (if applicable) due November 15 • December o o Distinguished Engineering Educator Award nominations due Dec 5 Drop date for unpaid members: Dec 1 • January o Team Tech proposals due January 15 • February o o Scholarship Applications due Feb 1 Team Tech Progress reports due Feb 15 Check the SWE website frequently, as these dates may change. Deadlines (Cont.) • March o Collegiate Member awards due March 31 • April o Team Tech Final Report due April 15 • May o o o Freshman / Re-entry Scholarships due May 15 OCS/ONCS entries due May 31 Technical Posters due May 31 • June o o Team Tech entries due June 1 Annual and Financial reports due June 30 Collegiate Bylaws Template • Collegiate template was released in FY07. • What is the purpose of this template? o o o o o Allow Society bylaw changes in 2003 to be reflected on the section level Proper parliamentary language Consistency throughout the Society Distinguish between procedures and governing rules Embody new SWE organizational structure • Contact the bylaws committee with questions New in FY12 Notes from the President • FY12 theme – Multiply the Momentum • • • • With Strengths With Ideas With Leadership With All we Are…To Get Results Information Over Load! • What did not cover today? LOTS! More details on professional sections and professional leadership o More Society programs o More Society leadership opportunities o o • How can I find out about that information... Get Connected • Websites of interest • SWE Society Site: o http://www.swe.org • SWE Communities: o http://cop.swe.org • Collegiate Portal o http://societyofwomenengineers.swe.org/index.php?option=com _content&task=view&id=232 • Governance Documents o http://share.swe.org/governance/default.aspx Questions?