WELCOME TO THE FY12
COLLEGIATE LEADERSHIP FORUM
Sharon Vuong – FY12 CLF Coordinator
Kate Van Dellen– FY13 CLF Coordinator
Jessica Kiefer – FY12 RCR/RCCE Coordinator
Jasmine Harris – FY13 RCR/RCCE Coordinator
Brittney Elko – Senate Trainer
Deb Willems – Senate Trainer
Meeting Run Rules
1. Start and End on time
2. Come Prepared
3. Wait until others have finished before speaking
4. Be brief and to the point
5. Make your point calmly
6. Keep an open mind
7. Listen without bias
8. Understand what is said
9. Avoid side conversations
10.Avoid outside distractions if required be discrete. (Phones, email, texting etc.)
11.Respect other’s opinions
12.Avoid personal agendas
13.Come prepared and do what is best for our Society and Stakeholders
14.Have fun
Knowledge of SWE
Collegiate Leadership Forum
August 19, 2011
What are we going to talk about?
• What do you know about SWE?
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How many of you know the vision of SWE?
How many of you know the tagline of SWE?
• What do you know about the Society organization?
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Can you name the three levels?
Can you name someone on the Board of Directors?
• What do you know about Society programming?
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Did you know about SWE’s awards?
Did you know about SWE’s Society conference?
• What do you know about your section’s role in SWE?
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Do you know what your section has to do to continue in the organization?
Content
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History
Objective, Goals, Policies
Organization
Programming/Awards
Section Information
Q&A
Society of Women Engineers (SWE)
• Founded in 1950, SWE is the
driving force that establishes
engineering as a highly
desirable career aspiration for
women.
• SWE empowers women to
succeed and advance in those
aspirations and receive the
recognition and credit for their
life-changing contributions and
achievements as engineers
and leaders.
SWE founding at Green
Engineering Camp - 1950
History of SWE
• Founded in 1950
• Incorporated in 1952
• Headquartered in Chicago
• Approximately 10,000 Professional Members in 112
sections
• Approximately 10,500 Collegiate Members in 323
collegiate sections
• There are now ~150 international members of SWE
SWE’S Mission (Adopted in 1986)
• Stimulate women to achieve full potential in careers
as engineers and leaders,
• Expand the image of the engineering profession as a
positive force in improving the quality of life, and
• Demonstrate the value of diversity
• Vision
• To be key to the success of women in engineering and
technology.
SWE’s Objectives (Adopted in 1950)
• Inform young women, their parents, counselors and the general
public of the qualifications and achievements of women
engineers and the opportunities open to them
• Assist women in readying themselves for a return to active work
after temporary retirement
• Serve as a center of information on women in engineering
• Encourage women engineers to attain high levels of education
and professional achievement
SWE’s Strategic Priorities
The Society’s 3 – 5 Year Planning Horizon Strategies
• Goal 1 - Growing the Profession – Outreach
• There is an increase in women choosing to enter the engineering and technology
profession
• Goal 2 - Professional Excellence
• Women in engineering and technology excel professionally, and their
achievements are showcased and valued
• Goal 3 - Industry Catalyst
• SWE is a catalyst for changing the professional climate to enable women in
engineering and technology to excel
• Goal 4 - Inclusive Global Community
• Women in Engineering and Technology and SWE stakeholders find value in SWE
as a diverse, inclusive, global community
• Goal 5 - Membership
• SWE is a first choice organization for supporting women in engineering and
technology as seen by the retention and growth of its membership
SWE’s Values
Integrity
We aspire to the highest level of ethical behavior as evidenced by honesty and dignity in
our personal and professional relationships and responsibilities.
Inclusive Environment
We embrace diversity in its broadest interpretation and commit to creating an inclusive
environment for all our members and stakeholders. We value the contributions of a
diverse membership, which enables SWE to achieve its full potential.
Mutual Support
We provide an organization that fosters mentoring, and the development of professional
and personal networks.
Professional Excellence
We conduct our activities in a professional manner, demonstrating and demanding the
highest standards of business practices.
Trust
We share a common definition of success, with open, transparent access to common
information, building mutual respect and confidence in the competence of those with
whom we lead, serve and partner with.
Diversity Principles
The Society of Women Engineers acknowledges and respects the value of a diverse
community. SWE recognizes that the scope of diversity includes race/ethnicity, family
status, age, physical abilities, sexual orientation, socio-economic status and occupational
focus. SWE will maintain an environment that is supportive of these elements. We will
promote inclusion within our organization and the engineering community.
We commit to:
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Developing women in engineering across socio-economic strata and occupational focus.
Encouraging the interest and active participation of women and girls of underrepresented ethnic
groups, including African-Americans, Asian-Americans, Hispanics, Pacific Islanders, and Native
Americans.
Providing support to women which acknowledges and respects differences in family status, sexual
orientation, age, and physical abilities.
We will ensure that all by-laws, policies, and charters support SWE's commitment to diversity.
We will align with and participate in those activities and organizations that encourage all dimensions
of diversity.
Ethics
SWE Codes of Conduct
• Member’s Code of Conduct
o The Membership of SWE commits itself to
ethical, businesslike, and lawful conduct,
including proper use of authority and decorum at
the highest level when acting on behalf of SWE.
The Membership of SWE will consistently fulfill
the purposes set forth in SWE’s Bylaws, Policies,
Code of Conduct, Core Values, and Strategic
Vision.
SWE Codes of Conduct (cont'd)
• Policy Against Harassment
o Please see SWE’s “Policy Against Harassment”
document to see the zero tolerance policy that
shall be followed by all members.
• Disposition of Complaints and Disputes Involving
SWE Members
o Complaints or disputes should be discussed
immediately with your SWE Leader or skip level
officer or to SWE’s Ethics Committee. All issues
will be handled based on the “Procedures for
Review of SWE Member Conduct.”
SWE Leader Oath of Office
• Leadership Oath of Office
o SWE Leadership (including all elected and
appointed positions at a society, regional, MAL
and/or section level) shall acknowledge the
following Oath of Office, indicating acceptance of
the provisions included in the Oath of Office
document.
SWE Leader Oath of Office (cont’d)
By accepting a SWE Leadership position, I declare that, in carrying
out my duties I will:
Exercise the powers of my office and fulfill my responsibilities in
good faith and in the best interest of SWE. I shall exercise these
fiduciary responsibilities listed below, and understand that if I
breach these duties or act in a way inconsistent with these duties,
SWE or its members may hold me personally responsible.
SWE Leader Oath of Office (cont’d)
• Duty of loyalty – including acting on the best interest of SWE and
avoiding conflicts of interest;
• Duty of obedience – including obligation to pursue SWE’s missions and
objectives, and obey the law; and,
• Duty of care – including exercise ordinary and reasonable care in duties
to SWE, and acting in good faith.
SWE Leader Oath of Office (cont’d)
• Respect and support SWE Bylaws, Policies, Code of Conduct, Core
Values, and Strategic Vision.
• Keep confidential all information that I learn about SWE members,
employees and any other matters specially determined by Board motion
to be matters of confidence.
• Demonstrate due diligence and dedication in preparation for, participation
in and attendance at meetings, special events, and in all other leadership
activities on behalf of SWE.
SWE Leader Oath of Office (cont’d)
• Ensure that financial affairs of SWE are conducted in a responsible and
transparent manner with due regard for their fiduciary responsibilities and
public trusteeship.
• Conduct myself in a spirit of collegiality and respect the collective
decisions of the voting leadership body once debate has been concluded.
SWE’s TagLine
• ASPIRE
• ADVANCE
• ACHIEVE
Sources of Income
• Corporate Contributions
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Corporate Partnership Council (CPC)
Membership Dues
Annual Conference Proceeds
Career Center
SWE Magazine Advertisements
Grants
Individual Contributions
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Life Membership
Estate Planning
General
Content
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History
Objective, Goals, Policies
Organization
Programming/Awards
Section Information
Q&A
SWE Organization
SWE Organization
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Board of Directors
Board of Trustees
Headquarters Staff
10 Regions – Region Governors & Council
Senate
Professional and Collegiate Sections
Members-At-Large, MAL Leadership Team
Collegiate Interests Groups (CIGs)
Committees and Task Forces
Members
Board of Directors
Executive
Director
President
President
Elect
Treasurer
Secretary
Director
Emerging
Initiatives
Director
Education
Director
Member.
Initiatives
Director
Profess.
Dev.
Senate
Speaker
Senate
Committees and
Task Forces
Director of
Regions
10 Region
Governors
Collegiate
Director
Headquarters
Staff
Special
Director
Sections
and MALs
Headquarters
SWE Headquarters is the administrative body of the Society
Executive Director – Betty Shanahan, SWE, CAE
Mailing Address:
203 N La Salle Street, Suite 1675
Chicago, IL 60601
Phone Number: 312.596.5223 or 877.SWE.INFO
Email: hq@swe.org
SWE Senate
• Replacement of the Society Council of Representatives
with the SWE Senate
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Voting members of the SWE Senate
 2 Professional Senators per Region, elected by the professional members
of each region
 1 Collegiate Senators per Region, elected by the collegiate members of
the region
 2 International Senators, elected by the international members
 2 Special Senators, elected by members of the Senate
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Non-voting members of the SWE Senate
 Members of the Board of Directors
 Deputy Speaker of the Senate and Deputy Director of Regions
Regions
• The country is divided into 10 regions.
• Each Region is presided over by the Region
Governor.
• Each Region has a council, which makes decisions.
• Region Council has Representatives from each
section within the Region, including the Region
Collegiate Representative and the Region Senators*.
*non-voting members of the region council
SWE Regions
# Sections
(for reference only)
Reg
Prof
Coll
A
8
14
B
13
30
C
10
35
D
17
38
E
13
56
F
10
30
G
8
29
H
14
48
I
9
26
J
10
17
SWE Professional Sections
• Local organizations of Professional Members
• Officers include president, vice president, secretary,
treasurer
• Each professional section is represented on their
Region Council.
• Activities focus on professional development,
outreach, networking, etc.
SWE Collegiate Sections
• Local organizations of collegiate members at the
same school
• Officers include (ONE) president, vice president,
secretary, treasurer
• SWE Counselor & Faculty Advisor
• Activities include: professional development,
outreach, networking, career resources, etc.
SWE Society Committees
More information is available under
About SWE on www.swe.org
Audit – Jeff Brody
Awards & Recognition – Jennifer Morikawa
Bylaws – Jeannette Lindemann
Collegiate Interest – Wendy Jenkins
Collegiate Leadership Coaching – Rachel Morford
Curriculum Committee – Jennifer Braganza
Ethics Committee – n/a
Finance – Penny Wirsing
Government Relations & Public Policy – Karen Horten
Leadership Coaching – Cathy Krier
Membership – April Privett
Multi-cultural – Sharon Hollins
Nominating - TBA
Outreach – Mary Phelps
Procedures – Jennifer Harris
Program Development Grants – Wendy Anderson Cocke
Scholarship – Miranda Oaks
Strategic Planning – Cathy Pieronek
Collegiate and Professional Members are
encouraged and welcomed on
all SWE committees
Collegiate Interest Committee
Director of Membership Initiatives
Lana Fountain-Flakes
A group of professionals
and collegiate members
dedicated to helping
collegiate members
succeed within SWE and
in life.
CIC Chair
Wendy Jenkins
Collegiate Interest
Representatives
(CIRs)
Coordinators
Membership
Committee
Collegiate Leadership
Coaching Committee
Strategic Planning
Committee
RCR/RCCE
Jessica Kiefer
Jasmine Harris (elect)
Conference
Programming Board
Awards & Recognition
Committee
Scholarship
Committee
CLF Coordinator
Sharon Vuong
Kate Van Dellen
Collegiate Director
Allison Machtemes
Faculty Advisor
Tricia Berry
Graduate Students
Prinda Wanakule
Outreach Committee
Collegiate Senator
Counselor Coordinator
Mary Steblein
Deputy Director of
Regions
Colleen Layman
Region Collegiate Rep (RCR)
• 1-2 RCRs are elected by the collegiate sections in
their region
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Number of RCRs dependant on total collegiate
membership in each region (1 RCR per 1000 collegiate
members).
Member count as of January 31st
• The collegiate voice on their Respective Region
Councils
• Distributes information about regional and Society
issues to the collegiate sections
• Runs the collegiate regional business meetings at the
region and annual conferences
Region Collegiate Communications Editor (RCCE)
• Elected by the collegiate sections in their region
• Responsible for regional communications via the
region blog
• Fulfills the duties of the RCR when necessary
Section Counselor
• Every Collegiate Section must have a SWE
Counselor.
• The Collegiate Section ELECTS their SWE
Counselor each year.
• In addition to being a SWE member in good standing,
the Counselor shall be considered a non-voting
member of the Collegiate Section.
Faculty Advisor
• Although SWE does not require a Faculty Advisor, it is good policy to
have one; many colleges and universities require a Faculty Advisor for
each recognized campus group.
• It is strongly recommended that each Collegiate Section have a Faculty
Advisor, who is a member of the faculty, but not necessarily a member
of SWE.
• Assignment of a Faculty Advisor varies with location, so each
Collegiate Section must handle this on a local level.
• Also consider connection with your university Women In Science and
Engineering Lead (if applicable)
Other Collegiate Support
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Awards Committee
Bylaws Committee
Collegiate Leadership Coaching Committee
Headquarters
Membership Committee
New Collegiate Section Coordinator
Scholarship committee
RCR and RCCE Coordinator
Membership Grades
Professional
1. Holds a baccalaureate or advanced degree in engineering, engineering technology, or a
science related to engineering; or
2. Has at least five years engineering experience indicating engineering competency and
achievement.
Senior
1. Holds a baccalaureate or advanced degree in engineering, engineering technology, or a
science related to engineering and has at least ten years of engineering experience; or
2. Has at least fifteen years of engineering experience, indicating engineering competency
and achievement.
3. Any member who has received the SWE Achievement Award shall be automatically made a
senior member, except that a fellow of the Society shall retain the fellow grade.
Fellow
A SWE member who has been a senior member for at least ten years, or a member for at least
twenty years, may be chosen a fellow of the Society, in recognition of significant and long-term
service to the advancement of women in the engineering profession. The fellows shall develop and
implement a process by which the selection shall take place.
Membership Grades
Collegiate
is not employed full-time in an engineering position (except educational assignments such as
internships or co-ops) or in a field related to engineering:
a. Is pursuing an undergraduate course of study towards an associate or baccalaureate
degree in engineering, engineering technology, or a field related to engineering; or
b. Is pursuing a graduate course of study towards an advanced degree in engineering or a
field related to engineering.
2. Collegiate members shall have the right to attend all membership meetings, receive official
publications, and participate in collegiate section activities.
3. Collegiate members shall be nonvoting members of the Society, except as otherwise provided
in these bylaws.
4. Any member who returns to full-time student status may be affiliated with a collegiate section
while retaining the member grade held, including its rights and privileges.
Membership Grade
Honorary
1. A person who has achieved recognition as outstanding in the field of engineering or who has
made a significant contribution of service to the Society may be elected an honorary member by a
unanimous vote of those senators present and voting.
2. If a member of any grade is elected to honorary membership, that member retains the rights and
privileges of the grade of membership held immediately prior to election as an honorary member.
Honorary members shall not be required to pay dues.
3. Honorary members have the right to attend all meetings and receive official publications.
Associate
1. A person who supports the goals of the Society but does not qualify for membership under any of
the aforementioned grades may be eligible for the grade of associate if such person is either:
a. Engaged in work related to the practice of, or training for, engineering; or
b. Sponsored by a member of the senate, a professional section president, members at large
president, region governor, or corporate member.
2. Associates shall have all rights of membership except the right to serve on the senate, board of
directors, or as a region governor.
Corporate
An organization shall be eligible for corporate membership in the Society upon payment of annual
dues, provided that criteria as established by the board of directors are met.
Joint Membership
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Professional and Collegiate members can join SWE and either the American
Indian Science and Engineering Society (AISES), the National Society of Black
Engineers (NSBE), or the Society of Hispanic Professional Engineers (SHPE) at a
single, discounted rate.
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Joint membership with AISES, NSBE and SHPE further promotes an inclusive
environment within SWE. The goals of this important partnership program are to
improve networking opportunities and expand professional development programs
for American Indian, African American and Hispanic women engineers.
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This offer represents up to 30% savings over joining two organizations separately.
C2C Membership
• Collegiate “Life” Membership
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One time fee
Supports all years of collegiate membership in SWE
Includes first year of professional membership
You can become a SWE C2C member at anytime in your
collegiate life cycle
Content
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History
Objective, Goals, Policies
Organization
Programming/Awards
Section Information
Q&A
Society SWE Programming
Society SWE Awards for Individuals
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Achievement Award
Upward Mobility Award
Resnik Challenger Medal
Rodney D. Chipp Memorial Award
Distinguished Engineering Educator Award
Distinguished New Engineer Award
These awards are all presented
at the awards banquets and
Fellow Grade Award
Celebrate SWE! held each year
Distinguished Service Award
at Society Conference.
Entrepreneur Award
Work Life Balance Award
Emerging Leader Award
Collegiate Member Award: Freshman/Sophomore, Junior/Senior,
Graduate
• Outstanding Faculty Advisor Award
• Outstanding Counselor Award
SWE Region & Section Awards
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Region Programming Excellence
Region Membership Award
Region Newsletter Award
Section Communications Awards:
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Newsletter, Website, Public Relations Program
These awards are
presented at
Celebrate SWE! on
Saturday night of
Annual Conference.
• Section Membership Awards:
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Collegiate Upgrade, Membership Retention, Membership Recruitment
• Section Multicultural Awards:
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Motorola Foundation Multicultural Award (Professionals & MALs); Boeing Company
Multicultural Award (Collegiate)
• Section Outreach Awards:
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Event/Series Program, Girl Scout, Corning Incentive Grant
• Section Professional Development Awards:
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Program, Event, Series, Media
SWE Collegiate Awards & Competitions
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Outstanding Collegiate Section Awards
Outstanding New Collegiate Section Award
Technical Poster Competition
Team Tech Competition (Boeing)
SME Bowl (ExxonMobil Corporation)
Outstanding Counselor and Faculty Advisor Awards
Collegiate Member Awards
These awards are presented at
Celebrate SWE!
on Saturday night of
Annual Conference.
OCS/ONCS Competition
• OCS awards given annually
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Certificate of Participation
Certificate of Merit
Bronze Award
Silver Award
Gold Award - Top Award
All Collegiate Sections in compliance with the
Society Bylaws are eligible for the Outstanding
Collegiate Section (OCS) Awards
o One ONCS award given annually
o Nomination dues May 31
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SWE Scholarship Program
• First Scholarship awarded in 1958 for $500
• 173 scholarships awarded in FY 2010
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Total Value of over $487,000!
• Endowed and corporate-sponsored scholarships, and
scholarship trust funds
• Application information will be available in December
• Several sections and regions also provide
scholarships
• Includes Freshman, Upper Class, Re-entry
Annual Society Conference
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Technical, Cultural & Sightseeing Tours
Next Annual
Outstanding Networking Opportunities
Conference, WE11:
Technical Poster Competition
Chicago, IL
Team Tech Competition
October 12-14, 2011
SME Bowl
Career Fair
Senate and Membership Meeting
Congratulate Competition winners, OCS winners, scholarship
recipients at the Celebrate SWE! Ceremony
• Collegiate Regional Meetings
• Collegiate Workshops
Visit with SWE Friends,
Network with new contacts and
Celebrate another fantastic SWE year
Content
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History
Objective, Goals, Policies
Organization
Programming/Awards
Section Information
Q&A
Section Information
Maintaining Your Charter
• Bylaws requirements
At least 10 members in good standing
At least 50% of your membership should be women
majoring in engineering or engineering technology
o Must have a SWE counselor
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• Annual reports
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Section President must submit an Annual Report
Section Treasurer must submit a Financial Report
One copy of each due June 30 to HQ
What Should Sections Be Receiving?
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Membership package – August
Rebate check (20% of dues) – September & February
Scholarship applications and info – December
Membership renewal forms – March
Paid/unpaid membership list – Monthly
Region blog updated ~ monthly
SWE Magazine – 4 issues/year
Many of these resources are only available
via the SWE website
(hard copies will not be sent to the sections)
Deadlines
• November
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IRS e-postcard (if applicable) due November 15
• December
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Distinguished Engineering Educator Award nominations due Dec 5
Drop date for unpaid members: Dec 1
• January
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Team Tech proposals due January 15
• February
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Scholarship Applications due Feb 1
Team Tech Progress reports due Feb 15
Check the SWE website
frequently, as these dates
may change.
Deadlines (Cont.)
• March
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Collegiate Member awards due March 31
• April
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Team Tech Final Report due April 15
• May
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Freshman / Re-entry Scholarships due May 15
OCS/ONCS entries due May 31
Technical Posters due May 31
• June
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Team Tech entries due June 1
Annual and Financial reports due June 30
Collegiate Bylaws Template
• Collegiate template was released in FY07.
• What is the purpose of this template?
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Allow Society bylaw changes in 2003 to be reflected on the section level
Proper parliamentary language
Consistency throughout the Society
Distinguish between procedures and governing rules
Embody new SWE organizational structure
• Contact the bylaws committee with questions
New in FY12
Notes from the President
• FY12 theme – Multiply the Momentum
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With Strengths
With Ideas
With Leadership
With All we Are…To Get Results
Information Over Load!
• What did not cover today?
LOTS!
More details on professional sections and professional
leadership
o More Society programs
o More Society leadership opportunities
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• How can I find out about that information...
Get Connected
• Websites of interest
• SWE Society Site:
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http://www.swe.org
• SWE Communities:
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http://cop.swe.org
• Collegiate Portal
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http://societyofwomenengineers.swe.org/index.php?option=com
_content&task=view&id=232
• Governance Documents
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http://share.swe.org/governance/default.aspx
Questions?