Defense Contract Management
Agency Overview
Presented By:
Izzie Mooney
DCMA Customer Liaison Rep @ ESC, Hanscom AFB
781-377-5221; Izabella.Mooney@Hanscom.af.mil
16 March 2011
Rev. FY11 1.1
Overview
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Mission and Vision
Organization
Why do Contract Administration
Things you may want to know
What we can’t do
How to find a DCMA POC
Summary
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What Does DCMA Do?
Represents the Military Services, other
Federal agencies and allied government
buying agencies at defense contractors
worldwide
• Prior to contract award
• After contract award
• Eyes and ears of the customer
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Mission & Vision
Mission
We provide Contract Administration Services to the
Department of Defense Acquisition Enterprise and its partners
to ensure delivery of quality products and services to the
warfighter; on time and on cost
Vision
DoD’s leading experts in Quality Assurance; Cost,
Schedule, and Supply Chain Predictability; and Contract
Administration; enabling our partners to achieve contract
objectives
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DCMA is a Team Member…
...In the defense acquisition community
Secretary of Defense
Under Secretary
Of Defense
(AT&L)
Assistant
Secretary of Defense
(Acquisition)
Chairman
Joint Chief of Staff
Buying Commands
Army
Combat Support Agency
Navy
Air Force
Marines
DCMA
Contract Administration
DLA
Historical Perspective – Service PROs/DCAS to DLA (1990) to DCMA (2000)
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Organizational Construct
Strategic
Effects
Chief of
Staff
Strategic
Human
Capital
Directorate
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Operational
Tactical
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General
Counsel
Office of the
Director
EEO
Office of
Independent
Assessment
Reserve
Affairs
Finance
Business
Operations
Directorate
SES
Aircraft
Operations
Directorate
Contracts
Directorate
Engineering
& Analysis
Directorate
Quality
Directorate
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SES
SES
SES
Corporate
Support
Portfolio
Management
& Integration
Directorate
SES (2) Tier I/I
International
Directorate
Operations
Directorate
Special Programs
Directorate
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SES (2) Tier II/I
GS-15
Eastern Region
Central Region
Western Region
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Primary
CMO
Primary
CMO
Primary
CMO
Streamlined
CMO
Streamlined
CMO
Streamlined
CMO
Information
Technology
Directorate
SES
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Operations Directorate
Mission Support Group
Contracts
Engineering
Quality
Air Ops
Operations
Executive Director
Exec Dir (SES II)
Deputy Dir (SES I)
Eastern Region
Central Region
Western Region
Operations
Administrative
Assistant
Fixed Wing
Sector Division
Naval
Sector Division
Sustainment
Sector Division
Fixed Wing
Surface Combatant
Submarine
Carriers
Space & Missiles
Sector Division
ICP’s / DSC’s
GLSC / AMC
Rotary
Sector Division
Rotary
Satellite
Launch/NASA
Ground Launch
Air/Sea Launch
Ground
Sector Division
Vehicles
Munitions
C4I
Soldier Systems
 Directorate is accountable for the execution of all Contract Management functions
- Provides Command and Control of Three DCMA Regional Commands
- Translates Agency Policy and Strategic Direction into Consistent Tactical Execution
- Provides Workload and Resourcing Prioritization
- Ensures Consistent Budget and Resource Execution
- Sector Groups Maintain Product Focus and Specialized Customer Knowledge / Expertise
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Types of CMOs
Special Programs
• Special Programs
East
• Special Programs
South
• Special Programs
West
Geographic Area
Major Facility
Western CMOs
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Carson (Headquarters)
Denver
Boeing Huntington Beach
Lathrop
Lockheed Martin Denver
Boeing Long Beach
Los Angeles
Palmdale
Phoenix
Santa Ana
Lockheed Martin Sunnyvale
Raytheon Tucson
NPO
Central CMOs
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Chicago (Headquarters)
Dallas
Dayton
Detroit
Huntsville
• Lockheed
Martin Forth
Worth
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Bell Helicopter Forth Worth
Boeing St. Louis
Twin Cities
AMP
AIMO
Eastern CMOs
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Boston (Headquarters)
Atlanta
Baltimore
Garden City
Hartford
• Manassas
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Lockheed Martin Marietta
Lockheed Martin Moorestown
Orlando
Philadelphia
Boeing Philadelphia
Sikorsky Aircraft
Springfield
Raytheon Tewksbury
APO
NSEO
International Operations
DCMA
IRAQ
DCMA
N. Europe
Iraq
United Kingdom
DCMA
Americas
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DCMA
Pacific
Canada
DCMA HQ
DCMA
S. Europe
Korea
Japan
Germany
Israel
DCMA
Afghanistan
Italy
DCMA
Middle East
Singapore
New
Zealand
Afghanistan
Australia
Saudi Arabia Egypt
Kuwait
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Contingency Contracting
Administration Service (CCAS)
• Gansler Commission recommendations significantly expanded DCMA’s in-theater role
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In-theater presence tripled from @90 to 300+
Expanded DCMA Emergency Essential program from @60 to 240+ ready to deploy personnel
Stood up new DCMA Command in Afghanistan
• Path Forward
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Ramping up Afghanistan staffing
Shoring up Subject Matter Experts (SME) and Contracting Officer’s Representative (COR) Support
Working with Military Services and Joint Staff to develop long-term strategy for in-theater Contingency
Contract Administration Services
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Worldwide Acquisition Impact
Scope of Work
Span of Control
- 10,661 civilian professionals
- 535 military (418 Active Duty, 117 Reserves)
- 730+ locations
- 50 major field commands
- $1.1B budget authority
- $136M reimbursable target w/FMS
- Combat Support Agency
- $3,212B Face Value of Contracts
- $1,514B Obligated
- $222B Unliquidated Obligations
- 20,098 Contractors
- 341,787 Contracts
- ACAT I and II programs: 214
- Flight Operations (2,062 Aircraft/yr)
- $134B Gov’t property in plant
- $9B Progress Payments
- $31B Performance Based Payments
As of Sept 2010 (Parts A & B / Sections 1 – 4)
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Core Processes (FAR 42.302(a)(b))
• Quality Assurance
• Manufacturing & Supply Chain Predictability
• Cost and Pricing
• Earned Value Management
• Engineering Support
• Software Acquisition Management
• Property and Plant Clearance
• Contracting
• Contract Safety
• Transportation
• Aircraft Operations
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DCMA provides unique insight throughout
the acquisition processes
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FAR/ DFAR States …
• DFAR 242.202 Assignment of contract
administration.
(a)(i) DoD activities shall not retain any contract for
administration that requires performance of any contract
administration function at or near contractor facilities
• FAR 42.302 Contract administration functions.
• (a) The contracting officer normally delegates the
following contract administration functions to a CAO.
• 70 Standard Functions
• i.e. (38) Ensure Contractor compliance with contractual
quality assurance requirements
Why do Contract Administration?
• The purpose of contract administration is to
ensure the Government receives the supplies
and services we are paying the contractor to
provide.
• We need to ensure:
• The supplies delivered meet applicable
technical requirements/specifications;
• The services provided meet contractual
requirements;
• The contractor complies with the terms and
conditions of the contract.
Focus Areas
Contract Receipt
& Review
Contractor/Contract
Surveillance
Contractor Payment
Contract Closeout
DCMA Support
Things You May
Want to Know…
DCMA Administered by…
Inspection & Acceptance
Indicates Low Risk.
52.246-2 Inspection of Supplies- FP
• As prescribed in 46.302, insert the following clause:
• (c) The Government has the right to inspect and test all
supplies called for by the contract, to the extent
practicable, at all places and times, including the period
of manufacture, and in any event before acceptance. The
Government shall perform inspections and tests in a
manner that will not unduly delay the work. The
Government assumes no contractual obligation to
perform any inspection and test for the benefit of the
Contractor unless specifically set forth elsewhere in this
contract.
(Gets your foot in the door….)
WAWF
Wide Area Workflow
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goal of WAWF is to support the DoD's goal
of moving to a electronic acquisition process.
•What Does WAWF Do?
•Eliminates lost or misplaced documents - all documents are stored in one
place…The Web
•Provides accuracy of documents - current problems such as unmatched
disbursements, duplicate payments, and payment delays are alleviated
•Provides secure & auditable transactions - a user name and password must
be used in order to use the benefits of WAWF
•Enables Timely & Accurate Payments - What normally took 10 days can now
be accomplished in 1 day, if not minutes
•Decreases Interest Penalties - since WAWF decreases processing time, the
system will greatly reduce the number of Prompt Payment Act (PPA)
violations
Role of Administrative Contracting
Officer (ACO)
• DCMA facilitates payment
• Works with DCAA (Defense Contract Audit Agency) &
DFAS (Defense Finance & Accounting Service)
• DFAS pays, DCAA audits
• DCMA
– Approves Final “Public Vouchers”
• Cost, Time & Material, and Labor Hour contracts
– Approves & Manages Various Financing Payments
• Progress, Performance Based, and Advanced Payments
– Resolves Problems & Issues with
• Contractors/DFAS
• Has POCs & DCMA Liaisons at DFAS
ACOs can and do modify contracts
• Administrative changes: errors; computations not
requiring extra funds; and code or address
changes
• Novation/Change of name agreements
• Deobligating excess funds after contract
completion
• An ACO contract modification starts with an “A”
versus a PCO’s modification starting with a “P”
Contract Closeout (ACO Roles con’t)
• Track/Monitor Mechanization Of Contract
Administration Services (MOCAS) Data
• Determine if Physically Complete
• Resolve Admin/Pay Issues
• Notify PCO of Actions, i.e. additional funds
What we can’t do…
Closeout Only/Property Only
- No closeout of contracts/property unless we administered
Past-Performance Grading
- We will provide data (e.g. shipping delinquency rate) to
the contracting officer in past performance evaluations, but
we can’t “grade” one contractor over another
We can’t become a “Job Shop”
- DCMA directs the daily activities of our employees
- We must have a measure of independence to act as
a legitimate, unbiased third party
- Generally we don’t “co-locate” our workers with you
We can’t help you with Post, Camp, & Station
- We don’t have the expertise
Locating a DCMA CMT Member
Where are you ???
When I need you…
How to Find Us:
https://home.dcma.mil/dcma-pi/customer.htm
1. Click on Customer
2. Click on CMT Locator
How to Find Us- Search by
Contract Number
Type in contract Number
How to Find Us- Search by
Contract Number
CMT Member
How to Find Us- Search by CAGE
Type in CAGE
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How to Find Us- Search by CAGE
CMT Members
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Customer Feedback
Quick On-line Survey Access
DCMA wants your feedback on our services
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SUMMARY
• DCMA is made up of different functional
specialists to address DoD’s contractual and
program needs (i.e.: Small Business; Engineers;
Contracts; Quality; …)
• Offices located World – Wide
• Focus performance management defined by our
customers at no additional cost to the program
office for ACAT I/II/III Weapon Systems
• Provides “Boots on the ground” at the
contractor’s location
To learn more about DCMA –
http://www.dcma.mil/
QUESTIONS ?
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