U.S. General Services Administration
Federal Acquisition Service
U.S. General Services Administration. Federal Acquisition Service.
Solutions for State and Local
Governments Through GSA’s Cooperative
Purchasing Program
Willie Mills – Schedule 70
Carroll Slag – Schedule 84
Federal Acquisition Service
Agenda
The Basics on GSA Multiple Award Schedule (MAS)
The Basics on Cooperative Purchasing Program
Schedule Features and Benefits
Recommended Ordering Procedures
IT Schedule 70 Snapshot
Schedule 84 Snapshot
GSA Online Acquisition Tools and Assistance
Other GSA State and Local Programs
2
Federal Acquisition Service
The Basics - What is the GSA Multiple
Award Schedule (MAS)?
 The Multiple Award Schedule (MAS) Program is also
known as the Federal Supply Schedule Program or
the GSA Schedules Program
 GSA Awards contracts to multiple companies
supplying comparable services and products
 Provides competitive environment according to the
FAR: orders placed under the MAS Program are
considered to be issued using full and open
competition (FAR 6.102 (d) (3)
3
Federal Acquisition Service
The Basics - Special Item Numbers (SINs)
 What is a SIN
 Categorization method that groups similar
products, services, and solutions together to aid in
the acquisition process.
 Cover the most common general purpose
commercial IT hardware, software, services, and
solutions.
4
Federal Acquisition Service
Example Schedule
5
Federal Acquisition Service
Schedule Features and Benefits
6
Federal Acquisition Service
Features and Benefits
Time
Savings
Selection
GSA
GSA
Schedule
Schedule
Programs
Programs
Cost
Savings
Built-in
Value
7
Federal Acquisition Service
Pre-negotiated ceiling prices that can be further
discounted through head-to-head competition and
negotiations
X
X
A nationwide network of responsive GSA
representatives available for training and assistance
The ability to establish term agreements, known as
Blanket Purchase Agreements, for recurring needs
Built-In
Value
Selection
X
Pre-vetted local and global contractors, including
small and disadvantaged businesses
A suite of eTools to streamline processes, such as
market research and competition
Time
Savings
The GSA Schedule Programs offer…
Cost
Savings
Features and Benefits
X
X
X
X
X
X
X
X
8
Federal Acquisition Service
Cooperative Purchasing Basics
9
Federal Acquisition Service
Federal Statutory Authority
 Section 211 of the e-Gov Act of 2002 authorizes State & Local
Governments to purchase Schedule 70: Information Technology
products, software and services through the introduction of
Cooperative Purchasing.
 Public Law 110-248 of the Local Preparedness Acquisition Act,
authorizes State & Local Governments to purchase: Alarm and
signal systems, facility management systems, firefighting and
rescue equipment, law enforcement and security equipment,
marine craft and related equipment, special purpose clothing, and
related services as contained in Federal supply classification code
group 84 or any amended or subsequent version of that Federal
supply classification group under Cooperative Purchasing.
10
Federal Acquisition Service
Eligibility and Scope
 Scope:
 GSA Schedule 70 and Consolidated Schedule with IT Special
Item Numbers (SINs): General Purpose Commercial
Information Technology Equipment, Software and Services
 GSA Schedule 84: Total solutions for law enforcement, security,
facilities management, fire, rescue, clothing, marine craft and
emergency/disaster response

Eligible Users:
 The 50 states, all counties, municipalities, cities, towns and
townships, Tribal Governments, Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of 1937),
school districts, and colleges or any instrumentality there of.
11
Federal Acquisition Service
State and Local Participation
 Voluntary
 No obligation by state and/or local governments to use
the schedule.
 Contractors decide whether to accept orders from state
and local governments.
 Always Open for Use
 Meet GSA Eligible Users Criteria
 Have State or Local Authority
– Granted by State or Local Entity
12
Federal Acquisition Service
Cooperative Purchasing Exceptions
 The following is a list of clauses in the GSA Schedules
Program which do not apply to the Cooperative
Purchasing Program:
 Federal Prompt Payment Act – The Applicable State’s
Prompt Payment laws take precedence
 Disputes – GSA is not a party to resolving disputes
within the Cooperative Purchasing Program
 Patent Indemnity Clause – Applies to Federal Ordering
Activities only
 Commercial Item Contract Terms and Conditions
Unique to the Federal Government – Applies to
Federal Ordering Activities only
13
Federal Acquisition Service
Recommended Ordering Procedures
14
Federal Acquisition Service
GSA Recommended Ordering Procedures
(FAR 8.4)
 At or below Micro-Purchase Threshold ($3K)
 Transmit RFQ with SOW (for services)
 Oral or written quotes and delivery instructions
acceptable
 Select a vendor and purchase
 Vendors must accept government purchase cards
15
Federal Acquisition Service
GSA Recommended Ordering Procedures
(FAR 8.4) Cont.
 Above the Micro-Purchase Threshold ($3K & Up):
 Develop A Performance-Based Statement of
Work (SOW) for Services
 Include in the SOW evaluation criteria to
determine “Best Value” offer
 Must seek at least three vendors and Evaluate
Proposals in Accordance with Evaluation Criteria
 Select the vendor that offers the “Best Value”
 Government purchase card acceptance is not
mandatory but strongly recommended
16
Federal Acquisition Service
Recommended Ordering Procedures Cont.
 Additional State/Local requirements are permitted but
must NOT conflict with GSA Schedule Terms and
Conditions
 State and local governments are encouraged to use
GSA Schedule Ordering Procedures
 Incorporate by referencing GSA Schedule terms
and conditions
 See Federal Acquisition Regulation (FAR) 8.4
 Each task order is a new contract among
government, industry, and municipal government
17
Federal Acquisition Service
Recommended Ordering Procedures Cont.
 Source of Funding can be of any type allowed by the
ordering agency
 Contract Funding
 Grant Funding
 Schedule Vendors are required to accept Credit Card
for payments equal to or less than the micropurchase threshold ($3K)
 Maximum Ordering Provisions give guidance for
seeking further price reduction
18
Federal Acquisition Service
Example Cooperative Purchasing Process
Acquisition Research
With GSA’s online tools,
GSA Advantage! and e-Library
Defining the Scope
of Requirements
Sending a Request for Quote (RFQ)
to a Selected Contractor
Evaluating Proposals
and Making a Selection
Receiving Products or Services
from the Contractor
Using the GSA
Schedule Contract as a Model
Customers negotiate their respective
contracts with the selected Vendor
with mutually agreed-on modifications
Paying the Contractor
as per the contract agreement
19
Federal Acquisition Service
GSA’s IT Schedule 70 Snapshot
20
Federal Acquisition Service
IT Schedule 70 – Who Are We?
IT Schedule 70 grants government customers direct access to commercial
experts who can thoroughly address the needs of the government IT
community through Special Item Numbers (SINs).
IT Schedule 70 Offerings








Software Licenses
IT Equipment (Sales or Lease)
IT Training Courses
IT Professional Services
E-Commerce Services
Wireless Services
Satellite Services (COMSATCOM)
Identity and Access Management
Products and Services:
 Digital Certificates
 HSPD-12 Products and
Services
IT Schedule 70 Features






ID/IQ contracting vehicle to procure IT commercial
products & services
Ordering agency selects products and services based on
“best value” to the end-user
Est. 80% of all contracts held by Small Businesses
More than 40% of all IT Schedule 70 Sales by Customer
Agencies are with Small Business
Enable agencies to meet socioeconomic goals
Available to state/local under certain authorities
21
21
Federal Acquisition Service
IT Schedule 70 Products and Services
Software:
Hardware:
132 32 Term Software Licenses
132 3
Leasing of Product
132 33 Perpetual Software Licenses
132 4
Daily/Short Term Rental
132 8
Purchase of Equipment
132 9
Purchase of Used/Refurb. Equip.
22
Federal Acquisition Service
IT Schedule 70 Products and Services Cont.
Services:
132 12
132 34
132 60A
132 50
132 51
Maintenance of Equip./Repair
Maintenance of Software
as a Service
Training Courses
IT Professional Services
132 52
E-Commerce Services
132 53
132 54
Wireless Services
Commercial Satellite
132 60F
Communications (COMSATCOM)
Transponded Capacity
132 61
Commercial Satellite
Communications (COMSATCOM) 132 62
Subscription Services
132 55
132 60B
Electronic Credentials, Not Identity
Proofed
Electronic Credentials, Identity
Proofed
132 60C
Digital Certificates, including ACES
132 60D
132 60E
E-authentication Hardware Tokens
Remote Identity & Access Managed
Service Offering
Identity & Access Management
Professional Services
Public Key Infrastructure (PKI)
Shared Service Provider (SSP) Prog.
HSPD-12 Product and Service
Components
23
Federal Acquisition Service
Security Solutions
Examples: (Not All Inclusive)
132-60C Digital Certificates
132-60D E-authentication Hardware Token
Encryption Certificates
Hardware Token
Signature Certificates
132-61 Public Key Infrastructure
Smart Card Authentication Certificates
Digital Signature Certificates
Shared Services Providers
132-62 HSPD-12 Product and Service Component
Card Reader – Biometric
Fingerprint Capture Station
Card Printer Station
Facial Image Capturing Camera
24
Federal Acquisition Service
Network Products & Services Solutions
Examples: (Not All Inclusive)
132-8 Purchase of Equipment
Web servers
Network servers
Cables
Routers
Gateways
Support Services 132-8 and 132-12
Maintenance
Installation
132-51 IT Professional Services
Consultants
Analysts
Developers
Technicians
Specialists
132-50 Training Courses
Instructor-Lead training for:
Network Security
Tactical Network Management
Wireless Networks Management
25
Federal Acquisition Service
Network Products & Services Solutions Cont.
Examples: (Not All Inclusive)
132-53 Wireless Services
Voice Service
Data Service
Cellular Broadband Services
Blackberries
Cell Phones
132 52 E-Commerce Services
Internet Access Services
Other Data Transmission Services
Value Added Network Services
26
Federal Acquisition Service
Future COMSATCOM Services Acquisition
(FCSA) – Satellite Solutions
Examples: (Not All Inclusive)
132-54 Commercial Satellite Communications Transponded Capacity
Owning/operating or reselling dedicated bandwidth and power on a communications satellite in
any available COMSATCOM frequency band
132-55 Commercial Satellite Communications Subscription Services
Pre-existing, pre-engineered Fixed Satellite Service and/or Mobile Satellite Service solutions,
typically including shared or dedicated satellite resources, ancillary terrestrial components, and
Contractor specified networks and equipment in any available COMSATCOM frequency band
End-to-End Solutions are also available through New Custom
SAT Solutions and Small Business Contracts
27
Federal Acquisition Service
Commercial Software Solutions Cont.
Customer
Requirement
Acquisition
Channel
The San Bernardino County (CA) seeks Geospatial Information
System (GIS) tools that are compatible with products used by EPA,
FEMA, and DOI
• Demographic Software
• GPS Equipment
• Web Map Service
Schedule
GSAGSA
Schedule
70 70
Customer
Output
• CAD Software
• Geocoding Software
• Imagery Analysis Software
GSA SmartBUY
San Bernardino County
Comprehensive GIS
Enterprise Solution
28
Federal Acquisition Service
IT Schedule 70 Sales
Approximately
5,000
Contracts
FY 10 Sales
• Total Sales:
– $16.2 Billion
• Software:
15%
– $2.4 Billion
• Hardware:
– $2.6 Billion
Software
15%
70%
Hardware
Services
• Services:
– $11.1 Billion
State & Local Sales
– $482 Million
29
Federal Acquisition Service
IT Schedule 70 Cooperative Purchasing Sales
558
600
Software
Hardware
400
Sales (in $Millions)
Services
441
500
105.3
482
60
104.6
101
298
300
140
200
75
100
0
33
7.59
6.6
18.81
FY03
43.1
73.4
240
49.6
37.6
65.4
393.4
54.5
147.42
17.68
14.96
42.42
89.9
FY04
FY05
334.6
266.9
17.8
33
FY06
182.57
FY07
FY08
FY09
FY10
30
Federal Acquisition Service
What’s New
 Added SIN 132-100 Ancillary Supplies and/or Services
to our solicitation
 Established an IT Schedule 70 Helpline
 Revamped our website: http://www.gsa.gov/schedule70
31
Federal Acquisition Service
GSA’s Schedule 84 Snapshot
32
Federal Acquisition Service
Schedule 84 Total Sales Volume (in
Billions)
33
Federal Acquisition Service
GSA’s Schedule 84 Features
Schedule 84 Cooperative Purchase
Sales Volume (in Millions)
51.6
16.5
34
Federal Acquisition Service
Schedule 84 – Attachment 1: Marine Craft
 Boats, Engines, Trailers, Spare Parts & Accessories
 Harbor/Waterfront Security Products & Services
 Marine Craft Repair and Modifications to all type
Marine Craft
 Professional Consulting and Training Services for
Marine Craft, Harbor, or Waterfront
 Floating Marine Barriers, and Booms
35
Federal Acquisition Service
Schedule 84 – Attachment 2: Firefighting
 All types of Urban and Wildland Firefighting Equipment
and Supplies
 Flood Control Products, Medical Rescue Kits and Patient
transport/immobilization devices
 Fire Extinguishing/Suppressing Products
 Breathing Air Equipment & Respiratory Protection
Products
 Hoses, Valves, Fittings, Nozzles, Couplings and Related
Accessories
 Aerial Search and Rescue and Aerial Firefighting Products
36
Federal Acquisition Service
Schedule 84 – Attachment 3: Alarm & Signal Systems, Facility
Management and Protective Service Occupations




Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems,
Intrusion Detection Systems, Patient Wandering
Detection, and Fire Alarm Systems
 Facility Management Systems including building
comfort systems and integrated security system and
Professional Security/Facility Management Services
37
Federal Acquisition Service
Schedule 84 – Attachment 3: Alarm & Signal Systems, Facility
Management and Protective Service Occupations (Continued)
 Protective Service Occupations including Guard
Services, Alarm Monitors, Baggage Inspectors,
Corrections Officers, Court Security Officers,
Detection Dog Handlers, Detention Officers,
Firefighters, Police Officers and Categories to
support operation of on-site Security Functions, and
other support and related categories.
38
Federal Acquisition Service
Schedule 84 - Attachment 4: Special
Purpose Clothing
 Gloves, Protective Clothing, Hazmat Clothing,
Rainwear, Footwear, Extreme Cold Weather
Clothing, Fire Fighting Clothing, Wildland Fire
Fighting Clothing, Flotation Devices, Security
Clothing, High Visibility and Reflective Products,
Medical/Hospital Clothing, Industrial Work Clothing,
Concealment Clothing, Miscellaneous
Undergarments for use with Special Purpose
Clothing, and Cool/Hot Clothing Products.
39
Federal Acquisition Service
Schedule 84 - Attachment 5: Law
Enforcement Equipment and Services
 Body Armor, Miscellaneous Personal Law
Enforcement Equipment
 Restraining Equipment, Canine Training and
Handling Equipment, Search and Detection
 Night Vision Equipment
 Alcohol and Drug Detection Kits and Devices
 Bomb Disposal and Hazardous Material Equipment
 Radiation / Nuclear material Detection Equipment
40
Federal Acquisition Service
GSA Training Resources and
Online Acquisition Tools
41
Federal Acquisition Service
42
Federal Acquisition Service
http://www.gsa.gov
 Provides information
on GSA’s various
offerings
 A great tool for
learning more about
the Schedules
program.
43
Federal Acquisition Service
http://www.gsa.gov/stateandlocal
 Quick reference for all
GSA State and Local
Programs
 Program brochure
download links
 Special Program links
 Drill down for more
information
44
Federal Acquisition Service
http://www.gsaelibrary.gsa.gov
 A great resource for
market research
 Information on the
Terms and Conditions
of the Schedule 70
Contract
 Listing of Schedule 70
SINs
45
Federal Acquisition Service
http://www.gsaadvantage.gov
 The Federal
Government’s premier
online shopping
superstore
 Access to millions of
commercial products
and services
 Convenient search
feature by keyword, part
number, manufacturer,
contractor, or contract #
46
Federal Acquisition Service
http://www.eBuy.gsa.gov
 Facilitates the request for
submission of quotes or
proposals for commercial
products, services, and
solutions offered through
GSA Federal Supply
Schedules
 Customer prepares RFQ
or RFI Online
 Helps Customer to find
viable sources of supply
 Prepares RFQs/Define
Parameters
 Allows the buyer to
procure big-ticket items
47
Federal Acquisition Service
Center for Acquisition Excellence
 www.gsa.gov/centerforacquisitionexcellence
48
Federal Acquisition Service
Registration
 Current State and Local registration for Advantage
and eBuy must be done through Advantage
 For immediate registration, users must have a .gov,
.xx.us (where xx is state code) or .edu
 Users without approved domain names will have to
go through alternate process with the GSA
Advantage helpdesk.
49
Federal Acquisition Service
Alternate Registration Process

A request must be submitting in writing on official letterhead of your particular state or local
government organization. The name of the state or local organization must be on the letterhead.

The letter must be dated and signed by an approving official who will serve as the point of contact
(POC) for any and all individuals who may request a GSA Advantage account in the future using
that second level domain.
Name, phone, email, and title of the POC.
Provide the second level domain requested.
A short paragraph explaining your organizational mission and authority.
You may submit the request with attached letterhead document via email to
GSA.Advantage@gsa.gov or mail to:
 GSA Federal Acquisition Service
 Contract Services Management Division (QI0A)
 Attention: GSA Advantage
 2200 Crystal Drive, Suite 8014
 Arlington, VA 22202





Please note that GSA will review each request and determine if that domain will be approved for
ordering on GSA Advantage. You will be notified of the decision via email.
50
Federal Acquisition Service
GSA Assistance
 Center for Acquisition Excellence
 www.gsa.gov/Centerforacquisitionexcellence
– Online Cooperative Purchasing course
– Online Using GSA Schedules course
 Cooperative Purchasing Fact Sheet, Brochure and
Presentation
 www.gsa.gov/itcenterlibrary
 Local Customer Service Directors (CSD)
 www.gsa.gov/csd
 Customer Assistance Visits (CAV)
51
Federal Acquisition Service
State and Local Access to GSA Sources
of Supply
 Schedules Programs
 1122
 Cooperative Purchasing
 Disaster Recovery Purchasing Program
 Federal Grantee Access to Schedules in Response to
Public Health Emergencies (PHEs)
 Non-Schedules Programs
 Wildland Programs
 Computers for Learning
 Personal Property
52
Federal Acquisition Service
Helpful Links
Cooperative Purchasing (70 & 84)
http://www.gsa.gov/cooperativepurchasing
GSA State and Local Programs
http://www.gsa.gov/stateandlocal
Disaster Recovery Program
http://www.gsa.gov/disasterrecovery
1122 Program
http://www.gsa.gov/1122program
Center for IT Schedule Programs
http://www.gsa.gov/schedule70
Schedule 84 Overview
http://www.gsa.gov/firesecurity
GSA
http://www.gsa.gov
GSA Advantage!®
http://www.gsaadvantage.gov
GSA Schedules e-Library
http://www.gsaelibrary.gsa.gov
Center For Acquisition Excellence
http://www.gsa.gov/centerforacquisitionexcellence
53
Federal Acquisition Service
To contact a local GSA
representative near you for
further training and assistance,
please visit:
http://www.gsa.gov/csd
54
Federal Acquisition Service
Questions?
55