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Program Name: GSA/FSS Blanket Purchase Agreement
(BPA) competition for IT Application Development Support
Services
Customer: Bureau of Labor Statistics (BLS)
Solicitation #: DOL132J11881
Presented by: Ned Merrill
Prepared by: Ned Merrill
XXX, 2013
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XXXX SYSTEMS, INC.
www.XXXXsystems.com
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Objectives
• Review/critique the Proposal in much the same way the customer
will evaluate the final product. Priorities:
– Compliance…are we compliant with sections D PWS, and
labor category descriptions (this RFQ does not have M, L,
and SOW)
– Discriminators…what distinguishes XXXX Team from other
teams?
– Themes/value-added items…what elements will the customer
feel are important?
– Strengths and Weaknesses…how do we leverage our
strengths and overcome our weaknesses?
– Ghosts…what do we say that might discredit one or more of
the competitors?
– Overall do we lead the evaluator to a positive impression?
Provide POSITIVE feedback that will improve WIN probability.
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XXXX SYSTEMS, INC.
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Ground Rules
• Make DETAILED notes and recommendations directly on the
proposal copy.
• Priorities: compliance, discriminators, themes, strengths,
weaknesses, ghosts, overall impression.
• Use the summary feedback forms (last slide) to capture and
consolidate our top-level comments to include:
– Compliance, Messages, Strengths, Weaknesses,
Recommendations
BE CONSTRUCTIVE!
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XXXX SYSTEMS, INC.
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Section D– Proposal Organization (No section L or M)
i. A fifty (50) page (Arial, 12 point; 1-inch margins) limitation has been set for the Technical Quote.
Excluded from this limit is the transmittal letter, title page, quote index or table of content, list of figures
and abbreviations, organizational charts, resumes of key personnel, contingency offers, teaming
arrangements if necessary, past performance questionnaires, executive summary, Sample Task Technical
Quote, and Supporting Documentation in section ix. The Questionnaires are excluded from the page
count because the Contractors should send the questionnaires to their references, and the references will
return them directly to BLS.
ii. Contractors must submit a comprehensive Technical Quote to provide a basis for sound evaluation by
the Government. Quotes that merely offer to provide the requirements as specified in the solicitation, or
―parrot back the requirements of the solicitation, may be determined technically unacceptable. The
Technical Quote shall be composed of the following:
i.
ii.
iii.
iv.
v.
vi.
vii.
viii.
ix.
Quote Index Summary
Executive
Technical Approach
Management Approach
Key Personnel Qualifications
Transition Plan-Both Phase In and Phase Out
Accuracy of Resumes
Past Performance
Supporting Documentation
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XXXX SYSTEMS, INC.
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Section D – Solicitation Provisions (No section L or M)
REQUEST FOR QUOTATION (RFQ): GSA/FSS Blanket Purchase Agreement (BPA)
competition for IT Application Development Support Services
iii. Each quote shall clearly demonstrate that the Contractor understands both the general and specific technical requirements of the PWS. Failure to
explain Contractor’s ability to meet all requirements may result in the Contractor's quote not being considered. Clarity and completeness of quotes are of
the utmost importance; therefore, quotes must be written in a practical, clear, and concise manner.
iv. The narrative shall provide the Government with a reasonable assurance that the company has the relevant experience, capacity, and capability required
to meet potential BPA requirements. Contractors must also provide labor category descriptions including education, qualifications, and certifications
EXACTLY as stated in their Schedule contract (no variations from Schedule contract categories or descriptions allowed) with a cross-reference to the
proposed labor category described in the PWS. While the individual Contractor’s Schedule contract labor categories will be used for Task Orders, this
cross reference will be used to ensure understanding of key Government requirements. A restatement of the PWS will be deemed unacceptable and may
result in the assignment of a lower technical rating.
Reference pages D4 to D9 of the RFQ for instructions to offers and evaluation factors
Reference pages C1 to C4 of the RFQ for the PWS
Reference pages C5 to C32 of the RFQ for the labor category descriptions
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XXXX SYSTEMS, INC.
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Win Themes/Discriminators
Subject Matter Knowledge – We Understand Statistics. We walk in our customer’s shoes.
Software Development, IT and Analytics are core competencies for XXXX so we understand how interrelated these technologies are.
•XXXX is under contract with Census Bureau in several Directorates (Census R&D 2014, Census Web Transformation Services)). We know
how our work impacts BLS.
•XXXX has statisticians, software and IT staff experienced in analytics.
•XXXX is committed to BLS as demonstrated by proposed PM, Ms. Francine Brailsford, who recently managed Census GSS and is ITIL/PMP
certified.
•We understand independent scientific integrity http://www.bls.gov/bls/integrity.htm
Quality Management – Reduces Management Risks
XXXX is CMMI L3 and Services certified, ISO 9001:2008 certified, and applies Six Sigma VOC to assure outstanding performance.
•XXXX will integrate BLS task order delivery into our quality programs to provide industry leading performance.
•XXXX is certified at CMMI L3 as well as for Services, granted only to a select few contractors, and its continuous process improvement
increases quality, reduces errors, improves cost efficiency, assures continuity of service and supports scientific integrity.
•The XXXX has a management portal that will provide BLS real time visibility and reporting of performance metrics starting on day one of the
contract.
Technical Experience - Low Risk Team
XXXX has the critical staff and subcontractor to mitigate risk.
•XXXX has demonstrated success at US Census, and agency z in providing services within the scope of work under task order type contracts.
•XXXX has well-established and exclusive teaming relationship with Gunnison, a successful contractor at DOL.
•The XXXX team has XX staff available to support.
•We have extensive recruiting capabilities and provide a benefit program to assure employees skill base remains up-to date as well as
progressive assignments that assist employee career development, resulting in low workforce turnover
Organized for Results
XXXX provides an agile and responsive corporate structure located in nearby Alexandra, Virginia.
•Our PM, Ms. Francine Brailsford, has direct authority over the project and all subcontractors. - We should play up Francine (Korky)
•Local leadership with IT, software and statistical experience who can make corporate decisions affecting the project.
•XXXX is structured and well prepared to respond to task order requests.
•XXXX’s lean corporate structure reduces cost and potential administrative delays.
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XXXX SYSTEMS, INC.
Proprietary Information
Page Allocation - Authors
Section
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XXXX SYSTEMS, INC.
Page Limit
Cover
Cover Letter
1. Index (Table of Contents)
2 Executive Summary
3. Technical Approach
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3.1 System Development Methodology
2.25
3.2 System Development (Java, JSP,.Net, SAS, and SQL) 2.25
3.3.Enterprise Level Database Support
2.25
3.4 Enterprise Level Applications Support
2.25
3.5 Website Support
2.25
3.6 Requirements Analyses Support
2.25
3.7 Acceptance and Integration Test Support
2.25
3.8 Configuration Management Support
2.25
3.9 Information Technology Security Support
2.25
3.10 IT Capital Planning Support
2.25
4. Management Approach
2
4.1 Management Approach
3
4.2 Contract Mgt. & Comm.
4
4.3 Quality Management
1
4.4 Fault & Disruption Management
2
4.5 Service Quality Eval & Improvement
0.5
4.6 Corrective Action Plan
0.5
4.7 Credential Screen of Staff
0.5
5. Key Personnel
1
6. Transition Plan
9
7. Accuracy of Resumes
0.5
8. Past Performance
2
9. Supporting Documents
9.1 Key Staff Resume
9.2 Subcontracts
9.3 Performance Standards
9.4 Miscellaneous Docs.
Assigned To:
Vicki
Marie
Vicki
Ned
Ned
Francine
Christine
Rayn
Francine
M.Dailey
T Dickson
Francine
M.Dailey
T. Brown
Christine
Ned
Ned
Ned
Ned
Ned
Ned
Ned
Ned
Francine
Ned
Ned
Ed
Francine
Vicki
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Assignments Pink
Section
1. Quote Index Summary
2. Executive
3. Technical Approach
4. Management Approach
5. Key Personnel Qualifications
6. Transition Plan
7. Accuracy of Resumes
8. Past Performance
9. Supporting Documentation
Lead Reviewer*
Reviewer**
All
All
All
All
*Lead Reviewers consolidate comments for their section
**Reviewers are welcome to review all sections. At a minimum, review as assigned.
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XXXX SYSTEMS, INC.
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Pink Team Review Comment Sheet
DATE:
REVIEWER:
13 July 2013
OVERALL COLOR RANKING:
Blue
Green
SECTION:
COMPLIANCE TO RFP
REQUIREMENTS:
ABILITY TO GLEAN
MESSAGE:
STRENGTHS:
WEAKNESSES:
RECOMMENDATIONS
FOR IMPROVEMENT:
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XXXX SYSTEMS, INC.
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Yellow
Red