March 2011
www.arrow-net.eu
Co-funded by the
Community programme
eContentplus
Rights Information Infrastructure (RII)
Enables Digital Search and identification
System for identification of

Rights status
In or out of copyright
 In or out of print / commercialised or not


Rights


Which rights are involved
Rightholders
Authors
 Publishers

How and where do I clear the rights
 Orphan Works
Orphan Works Registry

Objectives

Deliver a rights information infrastructure operable
within and across borders



Facilitate identification of rightholders (authors/publishers)
Facilitate the identification of the IPR status
Provide test beds for





Business models for digital libraries
Registries for Orphan works (OW) and Out of Commerce
Works (OCW)
Rights clearance mechanisms
Model licences developed by the EC High Level Expert
Group (HLG)
Interoperability and criteria for interoperability
EC i2010 Digital Libraries
- A summary link between HLEG and ARROW
Digital
Preservation
Orphan
Works
Out-of-Print
Works
Online Access
OP Books
ARROW
Diligent search guidelines
•Registries/databases
•Rights Clearance Centres
Model Licensing Agreement
Model Licensing
Agreement
(Accessible
Registries
of Rights
Information on
Orphan Works (and
Out of Commerce
Works)
for Europeana
Business
Models
ARROW Contract Partners

Libraries

Biblioteca Nacional de España (BNE)

Bibliothèque Nationale de France
(BNF)


Reproduction Rights Organisation


International Organisations

Federation of European Publishers (FEP)

International Federation of Reproduction
Rights Organisations (IFRRO)
British Library (BL)

Deutsche Nationalbibliothek (DNB)

Koninklijke Bibliotheek (KB)

Narodna in Univerzitetna Knijznica
(NUK)

National Library of Norway (NLN)

University of Innsbruck (UIBK)


Technology Developers

Consorzio Interuniversitario per il Calcolo
Automatico dell’Italia Nord Orientale
(CINECA)

NUMILOG
ISBN Agency


Copyright Licensing Agency (CLA)
Publishers Associations

Associazione Italiana Editori (AIE)

Federación de Gremios de Editores de
España (FGEE)
Marketing und Verlagsservice des
Buchhandels (MVB)
ARROW Associated Partners



Libraries

European Digital Library (EDL)

Finish National Library (FNL)

Reproduction Rights
Organisations

Centro Español de Derechos
Reprográficos (CEDRO)
Collecting Society representing
Authors

Centre Français d’exploitation du droit
de Copie (CFC)

Authors Licensing and Collecting
Society (ALCS)

Copy-Dan Writing Information
(COPYDAN)

Stichting LIRA

KOPINOR

KOPIOSTO

SAZOR
Publishers Association

Syndicat National de l’Edition (SNE)

Publishers Licensing Society (PLS)

The Swedish Publishers Association
Workplan: general structure

Two WPs run along the whole project
1.
2.

Project management (AIE)
Dissemination and Awareness (IFRRO)
Five WPs run for limited periods
3.
4.
5.
6.
7.
Legal framework and business models (FEP)
Interoperability (BNF)
Architecture design (MVB)
Set up of Rights Information Infrastructure
(Cineca)
Validation (UIBK)
Leadership and Management structure
PROJECT LEADERSHIP
« GENERAL ASSEMBLY »
MANAGEMENT BOARD
OF WP LEADERS
CONTRACTING PARTNERS
« ASSEMBLY of
ALL PARTNERS »
ALL PARTNERS
PROJECT
MANAGEMENT
AIE
WP2
WP3
WP4
WP5
WP6
WP7
IFRRO
FEP
BNF
MVB
CINECA
UIBK
ARROW Workflow
From the library request:
-> Library submits a query to ARROW
to a licence/information about a licence: -> RRO provides feedback to ARROW
and ARROW to library
□ Based on metadata exchange
□ Works on step by step metadata enrichment
□ Involves Libraries, BiPs and RROs
□ ARROW as interoperability facilitator
□to access and query different systems
□ to retrieve the relevant data
□ to process and exchange this data with other systems
□ to add complementary data from other systems
□ to produce new meaningful information
Information needed is stored in the systems of different organisations for
their own specific purposes.
Workflow
Based on Quality controlled Information sources
VIAF
Clustering
editions
1st data
collection
TEL
BiP
2nd data
collection
Matching
records
Matching
and clustering
3rd data
collection
Validation
Library
interface
Library
AWR
ROW
RRO
Matching
records
Role of Libraries
Libraries as End User
□ Query the ARROW system to retrieve info on rights status
□ Search ARROW
□ Validate retrieved results and/or refine search
Libraries as Metadata Provider
□ TEL: ARROW bibliographic metadata provider
for library domain
□ VIAF: ARROW authors metadata provider
□ National Libraries provide quality
□ metadata to TEL
□ authority file to VIAF
Role of TEL
TEL as Metadata Provider
□Match library query with available records
□ Purpose: identify the work
□Produce enriched record for the work
□ Retrieve records of other manifestations of the same work
□ Cluster the retrieved manifestation records in a work record
Role of BIPs
BIPs as Metadata Provider
□ Provide data about in print/out of print status
□ Provide data about publishers
□ Add new books/manifestations records of the work
BIPs as End user
□ Receive work level information &clustered manifestations
□ Register International Standard Text Code (ISTC)
Project Cycle
Phase I
(12 months
September 2008 September 2009)
Phase II
(12 months
September 2009 –
September 2010)
Phase III
(12 months
February 2010 –
February 2011)
Legal framework & Business Models
Interoperability
Design of system architecture
Set up of right information infrastructure
Creation of Registry of Orphan Works
Network of clearing mechanisms
Assessment & Validation
Definition of methodology and preparation of
tools
Testing of the system mechanisms
Phases and milestones

Milestones
1.
2.
3.
4.
5.
6.
4 September 2008: Start up; First Management Board
meeting
17 November 2008: First “General Assembly”
Aug 2009: all the preliminary deliverables are issued
March 2010: start up piloting of the system
Feb 2011: the elements have been validated
Feb 2011: the final release of the ARROW system
ARROW vs Manual diligent search

February 2011, the ARROW system is up and
running and has shown an important time
saving when submitting records for status
clearance purposes compared to manual search
Pilot countries and early users

ARROW was piloted from February – December
2010 in:




France
Germany
Spain
United Kingdom
Business Model




ARROW is designed to be business neutral (will
serve equally national/government digitisation
initiatives, private initiatives and Europeana)
The ARROW infrastructure will be organised on
a federated way
Due to its network nature, the ARROW system
consists also of a set of relationships with other
players
The relationship with other entities could take
the form of a network of contractual links
Benefit of using ARROW
ARROW search = 5 % of Manual search time
Total
Manual
search
100%
ARROW
5%
Search using
ARROW
5%
Time save using ARROW
Search for author, publisher, work, status
Time saved using ARROW in hours; 63 – 102 records
France
Germany
Spain
184
4.5
52 12.7
34
Manual
3.5
3
4
ARROW
UK
Business Model
1.
Business Model
Key Elements*
2.

3.
4.
* To be refined under ARROW plus
starting 1 April 2011
Organisational
Background
Value Propositions
Competitive
advantage
Business
Architecture
Funding Model and
budget
Business Model
1. Organisational background
Identification of




Rights
Authors and Publisher
Right status

Facilitate Rights Clearance

Build Registry of Orphan Works (ROW)

Key strategies:

Close information gap; enhance cost efficiency
Business Model
2. Value Propositions



Core service:
Facilitate search
Interoperability:
Open standards deployment
Competitive advantage: Include all stakeholders



Authors; Publishers; RROs; Libraries
Standards bodies
Business neutral: Open to all interested


Libraries; commercial users; publishers; authors
Collective Management Organisations (CMO)
ARROW Business Model
3. Business Architecture

Rights Information Infrastructure (RII)
ARROW Data Centre: Manages work flow; Website
Query; Retrieve information
Processes information in existing registries








The European Library (TEL)
Books in Print Databases (BiP)
Reproduction Rights Organisations (RRO)
ARROW Works Registry (AWR)

Collection of all information from the workflow
Registry of Orphan Works (ROW)
ARROW Business Model
4. Funding Model
Financial support from European Commission

System Development and further Enhancement


Fee per use

Subscription
Larger users and multiple use

Public institutions

Flat fee per inhabitant - € 0,0011


Allows free use in all public institutions
FURTHER INFORMATION
http://www.arrow-net.eu
Co-funded by the
Community programme
eContentplus