ARROW Plus
www.arrow-net.eu
June 2011
ARROW Plus is a Best Practice Network
selected under the ICT Policy Support
Programme (ICT PSP)
Rights Information Infrastructure (RII)
Enables Digital Search and identification
System for identification of

Rights status
In or out of copyright
 In or out of print / commercialised or not


Rights


Which rights are involved
Rightholders
Authors
 Publishers

How and where do I clear the rights
 Orphan Works
Orphan Works Registry

Objectives

Enhance the ARROW system

Increase the number of European countries
implementing the system

Implementation of the ARROW business model

Asses the expansion of the use of the system to
visual material
EC i2010 Digital Libraries
- A summary link between HLEG and ARROW
Digital
Preservation
Orphan
Works
Out-of-Print
Works
Online Access
OP Books
ARROW
Diligent search guidelines
•Registries/databases
•Rights Clearance Centres
Model Licensing Agreement
Model Licensing
Agreement
(Accessible
Registries
of Rights
Information on
Orphan Works (and
Out of Commerce
Works)
for Europeana
Business
Models
ARROW Plus Contract Partners

Libraries

The National Documentation Centre/National Hellenic
Research Foundation

Koninklijke Bibliotheek (KB)

University of Innsbruck (UIBK)





Collecting Society representing Authors
Publishers Associations
Maison des Auteurs (MDA)
International Organisations

Coordination of European Picture Agencies (CEPIC)

EDItEUR

European Visual Artists (EVA)

Italian Publishers Association (AIE)

Publishers and Booksellers Portuguese Association
(APEL)
European Writers’ Congress (EWC)


Federation of European Publishers (FEP)

Boek.be


Hungarian Publishers’ and Booksellers’ Association
(HPBA)
International Federation of Reproduction Rights Organisations
(IFRRO)

Technology Developers

The Latvian Book Guild (LBG)

BeeNear

Lithuanian Publisher Association (LLA)

CIELA
Reproduction Rights Organisation

Consorzio Interuniversitario per il Calcolo Automatico dell’Italia
Nord Orientale (CINECA)

Di-Tech

CEDRO, Spain

ICLA, Ireland

OSDEL, Greece

Polska Książka, Poland

ISBN Agency

Istituto Centrale per il Catalogo Unico delle biblioteche italiane e
per le informazioni bibliografiche (ICCU)

Marketing und Verlagsservice des Buchhandels (MVB)
ARROW Plus Associated Partners

Libraries



The Bibliothèque nationale de France
(BnF)
St Cyril and Methodius National Library,
Bulgaria
Publishers Association


Latvian Bookseller's Association (LBA)
□
Reproduction Rights
Organisations

Copy-Dan Writing Information
(COPYDAN)

KOPIOSTO
International Organisations
□
Conference of European National
Librarians (CENL)
□
The European Library (TEL)
□
The Europeana Foundation (EDL)
Workplan: general structure

Four WPs run along the whole project
WP 1: Project management (AIE)
WP 2: Dissemination and network building (IFRRO)
WP 3: Organising and coordinating national initiatives (FEP)
WP 4: System enhancement and maintenance (CINECA)

Three WPs run for limited periods
WP 5: Product management of new registries (MVB)
WP 6: Inclusion of visual material (EVA)
WP 7: Validation (UIBK)
Leadership and Management structure
PROJECT LEADERSHIP
« GENERAL ASSEMBLY »
MANAGEMENT BOARD
OF WP LEADERS
CONTRACTING PARTNERS
« ASSEMBLY of
ALL PARTNERS »
ALL PARTNERS
WP1 PROJECT
MANAGEMENT
AIE
WP2
WP3
WP4
WP5
WP6
WP7
IFRRO
FEP
CINECA
MVB
EVA
UIBK
ARROW Workflow
From the library request:
-> Library submits a query to ARROW
to a licence/information about a licence: -> RRO provides feedback to ARROW
and ARROW to library
□ Based on metadata exchange
□ Works on step by step metadata enrichment
□ Involves Libraries, BiPs and RROs
□ ARROW as interoperability facilitator
□to access and query different systems
□ to retrieve the relevant data
□ to process and exchange this data with other systems
□ to add complementary data from other systems
□ to produce new meaningful information
Information needed is stored in the systems of different organisations for
their own specific purposes.
Workflow
Based on Quality controlled Information sources
VIAF
Clustering
editions
1st data
collection
TEL
BiP
2nd data
collection
Matching
records
Matching
and clustering
3rd data
collection
Validation
Library
interface
Library
AWR
ROW
RRO
Matching
records
Role of Libraries
Libraries as End User
□ Query the ARROW system to retrieve info on rights status
□ Search ARROW
□ Validate retrieved results and/or refine search
Libraries as Metadata Provider
□ TEL: ARROW bibliographic metadata provider
for library domain
□ VIAF: ARROW authors metadata provider
□ National Libraries provide quality
□ metadata to TEL
□ authority file to VIAF
Role of TEL
TEL as Metadata Provider
□Match library query with available records
□ Purpose: identify the work
□Produce enriched record for the work
□ Retrieve records of other manifestations of the same work
□ Cluster the retrieved manifestation records in a work record
Role of BIPs
BIPs as Metadata Provider
□ Provide data about in print/out of print status
□ Provide data about publishers
□ Add new books/manifestations records of the work
BIPs as End user
□ Receive work level information &clustered manifestations
□ Register International Standard Text Code (ISTC)
Role of RROs
RROs as Metadata Provider
□ Provide data about authors and publishers
□ Provide data about available licenses
RROs as End user
□ Check Orphan Works Registry on behalf of rightholders
□ Issue licences, according to national framework
RROs as Orphan Works Registry Manager
□ Validate declarations and requests
Pilot countries and early users

ARROW pilots February – December 2010 in:




France
Germany
Spain
United Kingdom
Benefit of using ARROW
ARROW search = 5 % of Manual search time
Total
Manual
search
100%
ARROW
5%
Search using
ARROW
5%
Time save using ARROW
Search for author, publisher, work, status
Time saved using ARROW in hours; 63 – 102 records
France
Germany
Spain
184
4.5
52 12.7
34
Manual
3.5
3
4
ARROW
UK
Business Model
1.
Business Model
Key Elements*
2.

3.
4.
* To be refined under ARROW plus
starting 1 April 2011
Organisational
Background
Value Propositions
Competitive
advantage
Business
Architecture
Funding Model and
budget
Business Model
1. Organisational background
Identification of




Rights
Authors and Publisher
Right status

Facilitate Rights Clearance

Build Registry of Orphan Works (ROW)

Key strategies:

Close information gap; enhance cost efficiency
Business Model
2. Value Propositions



Core service:
Facilitate search
Interoperability:
Open standards deployment
Competitive advantage: Include all stakeholders



Authors; Publishers; RROs; Libraries
Standards bodies
Business neutral: Open to all interested


Libraries; commercial users; publishers; authors
Collective Management Organisations (CMO)
ARROW Business Model
3. Business Architecture

Rights Information Infrastructure (RII)
ARROW Data Centre: Manages work flow; Website
Query; Retrieve information
Processes information in existing registries








The European Library (TEL)
Books in Print Databases (BiP)
Reproduction Rights Organisations (RRO)
ARROW Works Registry (AWR)

Collection of all information from the workflow
Registry of Orphan Works (ROW)
ARROW Business Model
4. Funding Model
Financial support from European Commission

System Development and further Enhancement


Fee per use

Subscription
Larger users and multiple use

Public institutions

Flat fee per inhabitant - € 0,0011


Allows free use in all public institutions
FURTHER INFORMATION
http://www.arrow-net.eu
ARROW Plus is a Best Practice Network
selected under the ICT Policy Support
Programme (ICT PSP)