Sharing an ERMS: a project from
Couperin
Emilie Barthet, Consortium COUPERIN, Paris
Kareen Louembé, Université Lumière Lyon 2, Lyon
SELL Meeting, June 2010, Bordeaux
A project from Couperin
consortium
• A project enabling members to
• manage e-resources life-cycle and metadata
• analyze overlapping collections
• gather e-resources usage statistics
• A project to deal with the needs of Couperin for:
• managing its negotiations
• storing and sharing e-resources and negotiations metadata with its
members
• better identifying its members’ collections
SELL Meeting, June 2010, Bordeaux
Key issues in 2009-2010
1. Last technical issues
2. Deal with legal issues
3. Address last technical issues
4. Organizing the workflows among interested
members
ERMS Partagé, Emilie Barthet &
Kareen Louembé
SELL Meeting, June 2010, Bordeaux
Book of specifications
• During summer 2009, the book of specifications for a shared ERMS
has been completed.
• Thank to :
–
–
–
–
–
–
–
–
–
Kareen Louembé (Université Lyon 2),
Emilie Barthet (Couperin E&P),
Mariette Naud (Couperin CND),
Marlène Delhaye (Université Aix-Marseille 3),
Céline Dubois (Université Paris Descartes),
Tanguy Laurent (Université Paris-Est),
Pierre Naegelen (Université Toulouse 3),
Claire Nguyen (Bibliothèque interuniversitaire de Médecine et d’Odontologie),
Marie-Laure Bretin (INRIA).
ERMS Partagé, Emilie Barthet &
Kareen Louembé
SELL Meeting, June 2010, Bordeaux
Expertise of consultant
• Submission of our requirements and specifications book to a
consultant
• Outcomes :
– A good expression of needs and a precise book of
specifications
– Effectiveness of being in partnership with the French
Bibliographical National Agency for Higher Education
(ABES)
– The need of reducing the number of institutions taking
part in the project to 5 pilot institutions
– Choose a competing procedure for the call for tender
ERMS Partagé, Emilie Barthet &
Kareen Louembé
SELL Meeting, June 2010, Bordeaux
5 pilots and a « MAPA »
• 5 pilot institutions
– INRIA (French National Institute for Research in Computer Science
and Control)
– University Lumière - Lyon 2,
– University of Technology and Sciences - Bordeaux 1,
– University Paris Descartes,
– Pole of Research in Higher Education from Toulouse - PRES de
Toulouse
• MAPA : tender with an adapted procedure (marché à
procédure adaptée) : shorter and easier to apply than a
competing procedure
ERMS Partagé, Emilie Barthet &
Kareen Louembé
SELL Meeting, June 2010, Bordeaux
Calendar
• Launching of the call for tender on 30 April 2010.
– https://www.achatpublic.com/sdm/ent/gen/ent_detail.do?
PCSLID=CSL_2010_cc3G4w5aFY
• Answers from the providers should be received on
the 25 June 2010.
• The legal process ended on September 2010.
• From October 2010 one person will be hired to
manage implementation of the ERMS with the
colleagues of the 5 pilots and Couperin.
ERMS Partagé, Emilie Barthet &
Kareen Louembé
SELL Meeting, June 2010, Bordeaux
Involvement of the ABES
• Both steering committees of Couperin and the ABES
have validated the consultant proposition and the
calendar of the working group
• ABES will launch a study on the interaction between
the knowledgebase of Couperin’s ERMS and the
national catalog (SUDOC)
ERMS Partagé, Emilie Barthet &
Kareen Louembé
SELL Meeting, June 2010, Bordeaux