NAPEP Workshop&Trainings
Baku 26-30 September 2011
MUSTAFA MURADOV
Baku State University
www.napep.net
Baku 2011
NAPEP Workshop&Trainings
Baku 26-30 September 2011
FP7 projects type,
Nanotechnology research topic
opportunities Project
Development, Submission process
NAPEP Workshop&Trainings
Baku 26-30 September 2011
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FP7 – General Information
NMP – Open Calls,
NMP – WP 2012,
Funding Scheme,
Proposal Structure,
Proposal Submission
How to Stay up-to-date with Framework 7
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http://cordis.europa.eu/fp7/home.html
http://ec.europa.eu/research/future/index_en.cfm
OFFICIAL
WEBSITES
Cordis News http://cordis.europa.eu/news/en/home.html
Cordis Rapidus
http://cordis.europa.eu/guidance/email.htm
Research EU http://ec.europa.eu/research/research-eu/
R&D Organisations in Brussels
www.iglortd.org
EU R&D Associations www.hyperion.ie/euassociations.htm
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Your organisation’s lear on FP7
National Contact Points
http://cordis.europa.eu/fp7/ncp_en.html
And other source
Budgets for the different FP’s
60
49.0
50
Billion €
40
30
20.0
20
13.1
10
0
3.3
0.8
5.4
1.3
6.6
1.7
3.3
15.0
3.7
5.0
7.0
1984-1987 1987-1991 1990-1994 1994-1998 1998-2002 2003-2006 2007-2013
Years
FP Budget
Annual Budget
FP7 Structure
http://cordis.europa.eu/
Cooperation –
Ideas –
Collaborative research
"Frontier" research
People –
4 pillars
Marie Curie Actions
Capacities –
Research Capacity
+
JRC
non-nuclear research
Euratom direct actions – JRC nuclear research
Euratom indirect actions – nuclear fusion and fission research
FP7 – Indicative
breakdown (€ million)
Capacities, €
4,217
Euratom, € 2,751
JRC, € 1,751
People, €
4,728
Ideas, € 7,460
Cooperation, €
32,365
The 4 Pillars
COOPERATION
32,365M€
10 Thematic Areas
IDEAS
7,460M€
PEOPLE
4,728M€
CAPACITIES
4,217M€
Health 6,050M€
Supporting,
investigatordriven research
projects carried
out across all
fields
Strengthening the
human potential in
research and
technology in
Europe
Initial Training of
Researchers
Research
Infrastructures
1,715M€
Agri & Bio 1,935M€
ICT 9,110M€
NMP 3,500M€
Energy 2,300M€
Environment
1,900M€
Transport (incl.
AERO) 4,180€
Socio Economic
Sciences and the
Humanities 610M€
Space 1,430M€
Security 1,350M€
Life-long training
& Career
Development
Industry-academia
pathways
International
Dimension
Specific support
action
Research for the
benefits of SMEs
1,336M€
Regions of
Knowledge
126M€
Research Potential
340M€
Science in Society
330M€
International
Cooperation 180€
Cooperation -
Collaborative research
International cooperation projects, across the EU and
beyond, in 10 thematic areas, corresponding to major
fields in science and research:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Health
Food, Agriculture and Biotechnology
Information and Communication Technologies (ICT)
Nano-sciences, Nano-technologies, Materials and new
Production Technologies (NMP)
Energy
Environment (including Climate Change)
Transport (including Aeronautics)
Socio-economic Sciences and Humanities (SSH)
Space
Security
Cooperation thematic areas (€ million)
Space , € 1,430
Security, € 1,350
SSH, € 610
Health , € 6,050
Food, Agriculture and
Biotechnology , € 1,935
Transport,
€ 4,180
Environment , € 1,900
Energy , € 2,300
NMP, € 3,500
ICT, € 9,110
Objective: to improve the health of European citizens, and
increase and strengthen the competitiveness and innovative
capacity of European health-related industries and businesses.
Health
Biotechnology, generic tools and technologies for human health
Translating research for human health
Optimising the delivery of healthcare to European citizens
Budget: € 6 billion (2007-2013)
Biotechnology, generic tools
and technologies for human health
 Detection, diagnosis and monitoring
 Prediction of sustainability, safety and efficacy of
therapies
Translating research
for human health
 Integration of biological data and processes
 Research on the brain and related diseases, human
development and ageing
 Translational research in infectious diseases: HIV/AIDS,
malaria, tuberculosis, avian influenza.
 Translational research in major diseases: cancer,
cardiovascular disease, diabetes/obesity, rare diseases,
other chronic diseases including rheumatoid diseases,
arthritis and muscoskeletel diseases
Optimising the delivery of
healthcare to European citizens
 Translation of clinical outcome into clinical practice
 Quality, efficiency and solidarity of health care systems including
translational health care systems and home care strategies
 Enhanced disease prevention and better use of medicines
 Appropriate use of new health therapies and technologies
Objective: to provide the basis for safer, eco-efficient and
competitive products and services for agriculture, fisheries,
feed, food, health, forest-based and related industries.
Food, Agriculture
and Biotechnology
Sustainable production and management of biological resources
from land, forest, and aquatic environments
“Fork to farm”: Food, health and well being
Life sciences and biotechnology for sustainable
non-food products and processes
Budget: € 1.9 billion (2007-2013)
Sustainable production and management
of biological resources from land,
forest, and aquatic environments
 Enabling research on sustainable production systems; plant and
animal production and health; animal welfare; fisheries and
aquaculture, including exploitation and sustainable use of their
biodiversity.
 Tools to implement relevant strategies, policies and legislation
supporting the European knowledge based bio-economy
“Fork to farm”: Food,
health and well being
The integrity and control of the food chain (“fork to farm”)
will be subject to research, addressing food, health and
well-being
Life sciences and biotechnology
for sustainable non-food
products and processes
it will develop improved crops and forest resources, feedstocks, marine products and biomass technologies for
energy, environment, and high added value products such
as materials and chemicals
Objective: to boost innovation, creativity and
competitiveness of all industry and service sectors.
Information and
Communication Technologies
ICT Technology Pillars
Integration of Technologies
Applications Research
Future and Emerging Technologies
Budget: € 9.1 billion (2007-2013)
Objective: to enable novel solutions which could result in
improved performance in the entire production sector as
well as in the health/medicine/agriculture domains
Nanosciences, Nanotechnologies,
Materials and new
Production Technologies
Nanosciences and Nanotechnologies
Materials
New Production
Integration of technologies for industrial applications
Budget: € 3.5 billion (2007-2013)
Objective: to identify and develop adequate
and timely solutions to the alarming trends in
global energy demand and to the finite nature
of conventional oil and natural gas reserves,
and to curb greenhouse gas emissions.
5. Energy
Hydrogen and fuel cells
Renewable electricity generation
Renewable fuel production
Renewables for heating and cooling
CO2 capture and storage technologies for zero emission power generation
Clean coal technologies
Smart energy networks
Energy efficiency and savings
Knowledge for energy policy making
Budget: € 2.3 billion (2007-2013)
Objective: to build a coordinated approach at panEuropean and international level to the challenges posed
by the increasing natural and man-made pressures on
the environment and its resources.
6. Environment
Climate change, pollution and risks
Sustainable Management of Resources
Environmental Technologies
Earth observation and assessment tools
Budget: € 1.8 billion (2007-2013)
Climate change, pollution and risks
Pressures on environment and climate
Environment and health
Natural hazards
Sustainable Management of Resources
conservation and sustainable management of
natural and man-made resources and biodiversity
Management of marine environment
Environmental Technologies
Environmental technologies for observation, simulation,
prevention, mitigation, adaptation, remediation and
restoration of the natural and man-made environment
Protection, conservation and enhancement of cultural
heritage
Technology assessment, verification and testing
Earth observation and
assessment tools
 Earth and ocean observation systems, monitoring methods
for the environment and sustainable development
 Forecasting methods and assessment tools for sustainable
development
7. Transport
Aeronautics and air transport
Surface transport (rail, road and waterborne)
Support to the European global satellite navigation system (Galileo)
Budget: € 4.1 billion (2007-2013)
Objective: to better
understand the social and
economic challenges Europe
faces with, and to tackle them
effectively by designing
suitable policies.
8. Socio-Economic Sciences
and the Humanities
Growth, employment and competitiveness in a knowledge society
Combining economic, social and environmental
objectives in a European perspective
Major trends in society and their implications
Europe in the world
The citizen in the European Union
Socio-economic and scientific indicators
Foresight activities
Budget: € 610 million (2007-2013)
9. Space
Space-based applications at the
service of the European Society
Exploration of space
RTD for strengthening
space foundations
Budget: € 4.1 billion (2007-2013)
People
Human Potential, Marie Curie Actions
Initial training of researchers
Marie Curie Networks
Life-long training and career development
Individual Fellowships
Co-financing of regional/national/international programmes
Industry-academia pathways and partnerships
Industry-Academia Scheme
International dimension
Outgoing International Fellowships; Incoming International Fellowships
International Cooperation Scheme; Reintegration grants
Specific actions
Excellence awards
Objective: to
address the need for
a comprehensive
security strategy
encompassing both
civil and defence
security measures
10. Security
Protection against terrorism and crime
Security of infrastructures and utilities
Border security
Restoring security in case of crisis
Security systems integration
and interoperability
Security and society
Security Research Coordination
and structuring
Budget: € 1.3 billion (2007-
Nanosciences, Nanotechnologies, Materials and
new Production Technologies - NMP
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ERA-NET Call 2012
Identifier: FP7-ERANET-2012-RTD
Publication Date: 20 July 2011
Budget: € 38 500 000
Deadline: 28 February 2012 at
17:00:00 (Brussels local time)
Theme 4 – NMP - Nanosciences, Nanotechnologies,
Materials and new Production Technologies – CSAs 2012
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Identifier: FP7-NMP-2012-CSA-6
Publication Date: 20 July 2011
Budget: € 10 500 000
Deadline: 24 January 2012 at
17:00:00 (Brussels local time)
Materials for Green Cars 2012
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Identifier: FP7-2012-GCMATERIALS
Publication Date: 20 July 2011
Budget: € 35 000 000
Deadline: 01 December 2011 at
17:00:00 (Brussels local time)
"Energy-efficient Buildings" - 2012
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Identifier: FP7-2012-NMP-ENVENERGY-ICT-EeB
Publication Date: 20 July 2011
Budget: € 140 000 000
Deadline: 01 December 2011 at
17:00:00 (Brussels local time)
"Factories of the Future" 2012
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Identifier: FP7-2012-NMP-ICT-FoF
Publication Date: 20 July 2011
Budget: € 160 000 000
Deadline: 01 December 2011 at
17:00:00 (Brussels local time)
Theme 4 – NMP - Nanosciences,
Nanotechnologies, Materials and new Production
Technologies – SMEs 2012
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Identifier: FP7-NMP-2012-SME-6
Publication Date: 20 July 2011
Budget: € 48 000 000
Deadline: 08 November 2011 at
17:00:00 (Brussels local time)
03 May 2012 at 17:00:00 (Brussels
local time) - 2nd deadline (for 2stage procedure)
Theme 4 – NMP - Nanosciences,
Nanotechnologies, Materials and new Production
Technologies – LARGE 2012
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Identifier: FP7-NMP-2012-LARGE6
Publication Date: 20 July 2011
Budget: € 110 000 000
Deadline: 08 November 2011 at
17:00:00 (Brussels local time)
03 May 2012 at 17:00:00 (Brussels
local time) - 2nd deadline (for 2stage procedure)
Theme 4 – NMP - Nanosciences, Nanotechnologies,
Materials and new Production Technologies – SMALL 2012
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Identifier: FP7-NMP-2012-SMALL6
Publication Date: 20 July 2011
Budget: € 124 000 000
Deadline: 08 November 2011 at
17:00:00 (Brussels local time)
03 May 2012 at 17:00:00 (Brussels
local time) - 2nd deadline (for 2stage procedure)
SME-targeted collaborative Projects
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the coordinator need not be an SME
Output should be for the benefit of the
participating SMEs
the estimated EU contribution
going to the participating SME(s) has to
be 35% or more of the total estimated
EU
contribution.
FP7 NMP Work Programme 2012
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II.1.1 Maximising the contribution
of Nanotechnology to sustainable
development
NMP.2012.1.1-1 Rational design of
nano-catalysts for sustainable
energy production based on
fundamental understanding
FP7 NMP Work Programme 2012
The aim of this topic is to target the rational design of
novel nano-dimensional catalysts for sustainable
energy production.
Funding Scheme: Small or mediumsized collaborative projects.
 II.1.2 Nanotechnology for
benefiting environment, energy
and health
FP7 NMP Work Programme 2012
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NMP.2012.1.2-1 Nanotechnology
solutions for in-situ soil and
groundwater remediation
Funding Scheme: Large-scale
integrating collaborative projects.
FP7 NMP Work Programme 2012
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NMP.2012.1.2-2 Development and
phase-I clinical trials of novel
therapeutic nanotechnologyenabled systems for the diagnosis
and treatment of atherosclerosis
Funding Scheme: Large-scale
integrating collaborative projects.
FP7 NMP Work Programme 2012
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NMP.2012.1.2-3 ERA-NET on
Nanomedicine
Funding Scheme: Coordination and
Support Actions (coordinating actions).
This ERANET aims at coordinating the
research efforts of the participating
Member States and Regions
FP7 NMP Work Programme 2012
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Funding Scheme: Large-scale
integrating collaborative projects.
FP7 NMP Work Programme 2012
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NMP.2012.1.3-1 Systematic
investigations of the mechanisms
and effects of engineered
nanomaterial interactions with
living systems and/or the
environment
FP7 NMP Work Programme 2012
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NMP.2012.1.3-2 Modelling toxicity
behaviour of engineered
nanoparticles
Funding Scheme: Small or mediumsized collaborative projects.
FP7 NMP Work Programme 2012
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NMP.2012.1.3-3 Regulatory testing
of nanomaterials
Funding Scheme: Large-scale
integrating collaborative projects. No
more than one project will be funded.
EU contribution must not exceed EUR
10 000 000 per project.
Only 1 project will be financed
FP7 NMP Work Programme 2012
NMP.2012.1.4-1 Pilot lines for precision
synthesis of nanomaterials
 the aim of this topic is to:
-integrate research activity, science and
technology
-develop in-situ monitoring methods
-advance understanding of the initial nucleation
and growth process
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FP7 NMP Work Programme 2012
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NMP.2012.1.4-2 Hierarchical
assembly of nano-scale building
blocks
Building nano-devices, assemblies and architectures
through development of 'bottom-up‘
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Organisation and integration of
heterogeneous components of different
sizes and compositions into higher level
structures and devices
FP7 NMP Work Programme 2012
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- Design principles and new control
methods for tunable dimension,
structure and property complexity.
- Control and scalability of the process,
including quality aspects, as required by
the specific application.
Funding Scheme: Small or mediumsized collaborative projects.
FP7 NMP Work Programme 2012
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NMP.2012.1.4-3 Nanoscale mechanical metrology for
industrial processes and products
Funding Scheme: SME-targeted collaborative
projects.
Expected Impact: The results will lead to radical
innovation in the design of products and production
processes and to improving the performance of
nanostructured coatings, rationalising industrial
material selection, and boosting the competitiveness
of the product manufacturers.
FP7 NMP Work Programme 2012
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NMP.2012.1.4-4 Evaluation of EC
communication and dialogue on research and
innovation in nanotechnologies and design of
future needs for the EU (industry and society)
Additional eligibility criteria: The EU contribution
must not exceed EUR 250 000 per project. The
project duration must not exceed 12 months.
Funding Scheme: Coordination and Support
Actions (supporting actions). No more than
one supporting action will be funded.
FP7 NMP Work Programme 2012
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NMP.2012.1.4-5 Improving
education in nanotechnologies to
match the skill needs of EU
industry and society
Funding Scheme: Coordination and
Support Actions (supporting actions).
No more than one supporting action will
be funded.
FP7 NMP Work Programme 2012
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NMP.2012.2.1-1 Joining dissimilar
materials (excluding applications
specific only to healthcare)
Funding Scheme: Small or mediumsized collaborative projects.
FP7 NMP Work Programme 2012
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NMP.2012.2.1-2 Fine chemicals from
CO2
Funding Scheme: Small or medium-sized
collaborative projects.
Expected Impact: (i) New industrial routes
for using CO2; and (ii) Reduction of overall
greenhouse gases emissions deriving from
industrial processes in Europe.
FP7 NMP Work Programme 2012
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NMP.2012.2.1-3 Self-healing materials
for prolonged lifetime
Funding Scheme: Small or medium-sized
collaborative projects.
Expected Impact: i) Improved materials
with prolonged lifetime and reliability leading
to enhanced safety in applications such as for
example vehicles, roads and bridges; and/or
ii)
FP7 NMP Work Programme 2012
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NMP.2012.2.2-1 Biomaterials for improved
performance of medical implants
Funding Scheme: Large-scale integrating
collaborative projects.
NMP.2012.2.2-2 Materials for data storage
Funding Scheme: Small or medium-sized
collaborative projects.
Expected impact: (i) Memory cells with storage
densities of 5 Tbits/sq.in; and/or (ii) writeenergy
consumption less than 50 pJ/bit; and/or (iii) data
rates higher than 10 Gbits/s; and (iv) reasonable
future cost per Tbit.
FP7 NMP Work Programme 2012
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NMP.2012.2.2-3 Advanced materials for
high-temperature power generation
Funding Scheme: Small or medium-sized
collaborative projects – Specific International
Cooperation Actions (SICA) to promote the
participation of emerging economies and
developing countries: Eastern partnership
countries (Armenia, Azerbaijan, Belarus,
Georgia, Moldova and Ukraine). Consortia
must include at least two participants from
different Eastern Partnership countries.
FP7 NMP Work Programme 2012
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NMP.2012.2.2-4 Cost-effective
materials for larger blades for offshore wind energy applications
Funding Scheme: Small or mediumsized collaborative projects.
FP7 NMP Work Programme 2012
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Expected impact: (i) Considerable reduction in
weight of components, based on the properties of
the materials, architectures, or processes; and/or (ii)
Increasing the reliability and operational life of
components under realistic conditions; and/or (iii)
Improving the cost modelling, including maintenance
intensity; and/or (iv) Developing manufacturing
concepts for the construction of components with
less production defects; and/or (v) Improving
material use efficiency; and/or (vi) More favourable
cost/efficiency ratio;
FP7 NMP Work Programme 2012
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NMP.2012.2.2-5 Halogen-free
flame retardant materials
Funding Scheme: SME-targeted
collaborative projects.
Expected impact: (i) Deployment and
use of new and better performance
flame retardants; and (ii) Contribution
to achieving EU policies.
FP7 NMP Work Programme 2012
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NMP.2012.2.2-6 Photocatalytic materials for
depollution
Funding Scheme: Small or medium-sized
collaborative projects – Specific
InternationalCooperation Actions (SICA) to promote
the participation of emerging economies and
developing countries: ASEAN countries11. Consortia
must include at least two participants from different
ASEAN countries.
Expected impact: (i) Reinforced scientific
knowledge base on improved photocatalytic materials
and technologies, particularly when could operate in
remote areas;
FP7 NMP Work Programme 2012
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NMP.2012.2.3-1 Networking of
ETPs(European Technology Platforms) and
main materials collective stakeholders
in materials science and engineering
Additional eligibility criteria: The EU
contribution must not exceed EUR 1 000 000
per project. The project duration must not
exceed 36 months.
Funding Scheme: Coordination and Support
Actions (coordinating actions). No more than
one coordination action will be funded.
FP7 NMP Work Programme 2012
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NMP.2012.4.0-1 Novel materials and designbased solutions for the creative industry
Funding Scheme: SME-targeted collaborative
projects.
Expected Impact: (i) Novel materials and products
where design and the advancement in
the properties of the materials are key factor for
success; and/or (ii) Boosted dynamism of
innovation in the field(s) of the creative industry;
FP7 NMP Work Programme 2012
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NMP.2012.4.0-2 Support for standardisation
needs
Additional eligibility criterion: The EU
contribution must not exceed EUR 500 000 per
project and the project duration must not exceed 18
months.
Special Feature: This topic is particularly suitable
for cooperation at the international level, however,
such cooperation is not obligatory.
Funding Scheme: Coordination and Support Actions
(supporting actions).
FP7 NMP Work Programme 2012
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NMP.2012.4.0-3 Innovation in the
forest-based sector for increasing
resource efficiency and tackling climate
change with competitive customer
solutions – ERA-NET Plus topic jointly
implemented by Theme 2, FAFB, and Theme
4, NMP
Funding Scheme: Coordination and Support
Actions (coordinating action)
FP7 NMP Work Programme 2012
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NMP.2012.4.0-4 Organisation of events
related to the Presidencies of the
European Union
Funding Scheme: Coordination and Support
Actions (supporting actions).
Expected Impact: (i) Review of research,
industrial and/or societal developments linked
to the NMP areas, as appropriate; and/or (ii)
Sharing of information and comparison of
points of views; and/or (iii) Networking
various stakeholders
FP7 NMP Work Programme 2012
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NMP.2012.4.1-1 New environmentally friendly
approaches in minerals processing
Funding Scheme: Large-scale integrating
collaborative projects.
Expected Impact: (i) Increase material production
efficiency; (ii) Strengthen leadership of European
technology providers; (iii) Increase access to raw
materials in Europe via new clean minerals
processing activities in order to decrease EU
dependency on resource imports and to create jobs
in Europe;
FP7 NMP Work Programme 2012
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NMP.2012.4.1-2 Innovative recycling
technologies of key metals in high-tech
applications
Funding Scheme: SME-targeted collaborative
projects.
Expected impact: (i) Reduction of overall waste
production and improvement of resource efficiency,
through a more efficient recycling of critical
materials, for instance from electronic waste, efficient
recycling processes, clean recycled products and
good working environments within a circular
economy.
FP7 NMP Work Programme 2012
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NMP.2012.4.1-3 Development of
advanced magnetic materials without,
or with reduced use of, critical raw
materials
Special Feature: This topic is particularly
suitable for cooperation at the international
level, e.g. with research teams from Japan
and/or USA, however, such cooperation is not
obligatory.
Funding Scheme: Small or medium-sized
collaborative projects.
FP7 NMP Work Programme 2012
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NMP.2012.4.1-4 Substitution of critical
raw materials: networking, specifying
R&D needs and priorities
Additional eligibility criterion: The EU
contribution must not exceed
EUR 3 000 000 per project.
Funding Scheme: Coordination and Support
Actions (supporting actions). No more than
one supporting action will be funded.
FP7 NMP Work Programme 2012
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FoF.NMP.2012-1 Adaptive production
systems and measurement and
controlequipment for optimal energy
consumption and near-to-zero
emissions in manufacturing processes
Funding Scheme: Large-scale integrated
collaborative projects.
FP7 NMP Work Programme 2012
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FoF.NMP.2012-2 Methodologies
and tools for the sustainable,
predictive maintenance of
production equipment
Funding Scheme: SME-targeted
collaborative projects.
FP7 NMP Work Programme 2012
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FoF.NMP.2012-3 Intelligent production
machines and 'plug-and-produce'
devices for the adaptive system
integration of automation equipment,
robots and other intelligent machines,
peripheral devices, smart sensors and
industrial IT systems
Funding Scheme: SME-targeted
collaborative projects.
FP7 NMP Work Programme 2012
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FoF.NMP.2012-4 High-performance manufacturing technologies in terms of
efficiency (volumes, speed, process capability etc), robustness and accuracy
FoF.NMP.2012-5 High precision production technologies for high quality 3D microparts
FoF.NMP.2012-6 Knowledge-based tools and
approaches for process planning and
integrated process simulation at factory level
FoF.NMP.2012-7 Innovative technologies for
casting, material removing and forming
processes
EeB.NMP.2012-1 Interaction and integration
between buildings, grids, heating and cooling
networks, and energy storage and energy
generation systems
FP7 NMP Work Programme 2012
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EeB.NMP.2012-2 Systemic Approach for retrofitting
existing buildings, including envelope upgrading, high
performance lighting systems, energy-efficient HVAC
systems and renewable energy generation systems
EeB.NMP.2012-3 Development and validation of new
'processes and business models'
for the next generation of performance based energyefficient buildings integrating new services
EeB.NMP.2012-4 Nanotechnology based approaches to
increase the performance of HVAC systems
EeB.NMP.2012-5 Novel materials for smart windows
conceived as affordable multifunctional systems offering
enhanced energy control
FP7 NMP Work Programme 2012
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EeB.NMP.2012-6 Methodologies for
Knowledge transfer within the value
chain and particularly to SMEs
GC.NMP.2012-1 Innovative automotive
electrochemical storage applications
based on nanotechnology
GC.NMP.2012-2 Innovative advanced
lightweight materials for the next
generation of environmentally-friendly
electric vehicles
FP7 NMP Work Programme 2012


For more and detalied information
please go:
http://ec.europa.eu/research/participan
ts/portal/page/cooperation?callIdentifier
=FP7-NMP-2012-CSA-6
Funding Scheme
Funding Scheme
Funding Scheme
From idea to contract
General
Timeline
Project idea – decision on the main research/ business reasons
for undertaking the work
-20
Official publication of Call for Proposals
-12
Abstract of project in accordance with Strategic Objectives
-11
Search for partners
-10
Forming of Consortium
-8
Break down of work - discussions
-6
Writing of proposal by coordinator – approval by partners
-3
Submission of proposal
-1
Deadline
Time
0 (weeks)
Evaluation by external experts-Project retained for negotiation
+6
Overall evaluation report to Programme Committee
+12
Evaluation Summary Reports to coordinator
+13
Contract negotiations between Project Officers and coordinator +22
Project approved, signature of contract and entry into force
+24
Project start
+26
Initial payment to coordinator within 60 days of signature
+30
REIMBUSEMENT RATEs
Obvious tips for Part B

Follow the suggested format exactly

Leave nothing to the imagination

Show that you have a clear plan and vision

Respect the recommended lengths

Give equal time to all the sections

Read the evaluation criteria
EPSS

ONLY electronic submission

Will be made available at least four weeks before the call deadline

Allows online preparation and submission

Password access for co-ordinator (and others)

Special service for referees:


separate password

can be submitted before the proposal itself

notice send to co-ordinator
Automatic acknowledgement of receipt
2 STAGE PROPOSALS
How FP7 Proposals are Evaluated
NAPEP

THANK YOU FOR YOUR TIME
Marie Curie
People programme

One of the four main components of FP7 (Cooperation; Ideas; Capacities;
People). Aims to build Europe’s human resources for research through transnational mobility.

Programme broken into:




Initial training of researchers
Life-long training
Industry academic partnerships
International dimension
Marie Curie

Branding of fellowships since 2002.
What research areas are allowed?




Any area of research
Bottom-up approach
Not restricted to Cooperation themes
Should meet objectives of EC funded
research under the EC Treaty



Increase competitiveness of European
industry
Support EU policy implementation
But will be consider the evaluation panels
Some of the country terms
EU Member States

Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland,
France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania,
Luxembourg, Malta, The Netherlands, Poland, Portugal, Romania, Slovakia,
Slovenia, Spain, Sweden, United Kingdom.
Associated Countries (AC)
a)
b)
c)
Iceland, Liechtenstein, and Norway (subject to amendment procedure of EEA
agreement)
Switzerland, Israel (subject to satisfactory conclusion of bilateral S/T
agreements)
Turkey, Croatia, Serbia and FYROM (subject to satisfactory completion of the
decision-making procedure associating these countries via a Memorandum of
Understanding)
Third countries
The rest of the world…
Eligibility definitions



EU/AS National
Third country national
Equivalent to EU/AS national



carried out normal activities in MS/AS for 3 of last 4
years
Not applicable to outgoing international fellowships
Trans-national mobility

Cannot have lived in the host organisation country for
more than 12 months in the last 3 years









Possible host organisations
Research organisations
Universities
Research institutes
Large companies
Small companies
Non-government organisations
Other non-profit or charitable organisations
International European interest organisations
(e.g. CERN, EMBL, etc)
EC’s Joint Research Centre

International Incoming
Fellowships
To attract the world’s best researchers to Europe

Open only to third country researchers (e.g. NZ)

Big focus: Knowledge transfer

Develop research collaborations

1-2 years in a Member or Associated State

Possible 1 year return phase (but not to NZ!)

Salary, mobility allowance, travel costs

Research costs, management and overhead
International Outgoing Fellowships

To send Europe’s researchers to work with the world’s best

Open only to European researchers (no assimilation)

Big focus: Career development

Reinforce international dimension of research career

Training and knowledge acquisition

1-2 years in a third country (e.g. NZ)

Salary, mobility allowance, travel costs

Research costs, management and overhead

How long are these fellowships?
1-2 years outgoing phase



To Europe: IIF
To NZ: OIF
1 year return phase


Possible to ICPC*: IIF
Mandatory: OIF

Full-time
*
Low and lower middle income countries of the world are classed as ICPCs:
International cooperation partner countries.
What activities are involved?
Research project:

realistic and well-defined objective

career advancement, resuming a research career after a break, developing
research competence
Training activities

Training-through-research under supervision

Hands-on training to develop scientific and complementary skills
 Inter-sectoral or interdisciplinary transfer of knowledge

Collaboration building

Scientific and financial management skills

Developing organisational skills
Personal Career Development Plan

Best training programme to meet researcher’s needs

Assess progress
How are they funded?



Salary, mobility and travel allowances to
fellow
Research costs, management fee and
overhead to host
Based on fixed rates (as per the current
People Workprogramme)
Living allowance (reference, cost of living index 100)
Researcher Salaries
Experience
Option 1:
Employment
contract (€/year)
Option 2:
Fixed-amount
stipend
(€/year)
Early stage researchers (<4 years)
33 800
16 900
Experienced researchers (4-10 years)
52 000
26 000
Experienced researchers (>10 years)
78 000
38 000
Correction factor for cost of living to be applied
For the researcher

Living allowance (salary)

Mobility allowance:


€500/month if solo researcher

€800/month for researcher with a family
Travel allowance:

Flat rate city-city

250-2500 euros/year depending on distance
Or the host(s)

Research costs:

500 euros/month for non-lab based activity

800 euros/month for lab based activity

Management: 3% of total cost

Overheads: 10% of total cost
What do the hosts get out of
it?

Access to an excellent researcher

Exchange of knowledge

Building a collaboration
What do the fellows get out of
it?

Access to an excellent research organisation

Exchange of knowledge

New skills/expertise

Transferable skills

Building a collaboration

An international research career
Scoring - IIF
S&T quality
Training/transfer of
knowledge
Researcher
Implementation
Impact
Overall threshold of 70%
Weighting (%) Threshold
25
3
15
N/A
25
15
20
4
N/A
N/A
Can I be an evaluator?
Register as an expert / evaluator:
http://cordis.europa.eu/emmfp7




Meet the EC project officer
Meet potential collaborators
See what’s going on in Europe
Get to know the process
List of experts / evaluators used in FP6:
http://cordis.europa.eu/fp6/experts.htm
What’s involved?

450 euros per day, plus T&S

Ex gratia payment/honorarium

Can be paid to your institution

Contract between EC and expert

Maximum 10 days/year (could be 2-3 trips)

Brussels or Luxembourg

Workload varies: 10 fellowships, 2 NoEs
Marie Curie
Marie Curie
Initial Training Networks (ITN)
Main Features
 Trans-national network of participants
 Training through research
 Complementary skills: entrepreneurship,
management, IPR, grant writing,
communication
 Industry participation
 Mutual recognition training /
qualifications
 Early-stage researchers (3-36 months)
 Experienced researchers (up to 24
months)
 Visiting scientists
Life-long training & career
development fellowships
Intra-European Fellowships (IEF)
Main features
 Objective: career
development/competence diversification
 Experienced researchers for up to 2 years
 Joint application with hosting research
organisation
 Trans-national mobility within EU or
Associated Countries (AC)


For EU/AC nationals
Host institutions in EU/AC
Life-long training & career
development fellowships
European Reintegration Grants (ERG)
Main features
 To built on previous trans-national mobility
 To promote perspectives of research career
development
 (Re)integration in a MS or AC, incl. own country
 Previous Marie Curie fellowship (MC) of ≥18
months
 Continous submission; evaluated at regular
intervals
(cut-off dates of call)
 Project duration: 2 to 3 years
Industry-Academia
partnerships and pathways
Main Features
 Longer-term co-operation between sectors
 Staff secondments & recruitment of
experienced researchers
 Salary costs
 Networking & workshops/conferences costs
 SMEs: small equipment costs
 Project duration: up to 4 years
International dimension
International Outgoing Fellowships (IOF)
Main Features

1-2 yrs outside EU & 1 yr return to Europe

For experienced researchers (PhD or ≥4 yrs
research)

Obligatory return

Contract with return institution

Community contribution similar to IntraEuropean fellowships
International dimension
International Incoming Fellowships (IIF)
Main Features

1-2 yrs in EU/AC & option of 1 year return
option
if from developing countries

For experienced researchers (PhD or ≥4 yrs
research)

Community contribution similar to IntraEuropean fellowships
International dimension
International Reintegration Grants (IRG)
Main Features

To support European researchers
returning
from 3rd countries

Financial contribution of €25k/year
for 3-4 years

For research costs, including salary of
researchers or assistants
Ideas
Frontier Research- The European Research
Council (ERC)







Frontier (“basic”) Research is a key driver to
innovation and economic performance
establish the European Research Council (ERC) –
the first pan-European funding agency for Frontier
Research
support investigator-driven frontier research over
all areas of research
European added-value through competition at
European level
budget ~ €1 billion per year (2007-2013 ~ €7.46
billion)
support projects of individual teams
excellence as sole criterion
Ideas
(cont’d →)
2 types of the ERC grant, both operating on a “bottom-up”
basis, without predetermined priorities, across all fields of
research:

The ERC Starting Independent Researchers Grants
(ERC Starting Grants)
Objective: to provide support to the independent careers of
outstanding researchers

The ERC Advanced Investigator Researchers
Grants (ERC Advanced Grants)
Objective: to support excellent frontier research projects by
leading established researchers.
Capacities
offering excellent infrastructures
to conduct research
Research infrastructures
Research for the benefit of SMEs
Regions of Knowledge
Research Potential
Science in Society
Support to the Coherent development of policies
Specific Activities of International Cooperation
Research Infrastructures
Support to existing research infrastructures:
Transnational Access
Integrating activities
Research e-infrastructures
Support to new research infrastructures:
Construction of new research infrastructures and
major updates of existing ones
Design studies
Research for the
benefit of SMEs
Research for SMEs
Research for SME associations
Under the Competitiveness and Innovation Programme (CIP):
“Exploratory” awards
Promote optimal participation in the Cooperation programme
Promote assistance to SMEs by networks of intermediaries
Regions of Knowledge
Development of regional “research-driven clusters”
Two objectives for European regions:
Strengthen their capacity for
investing in RTD and carrying
out research activities
Maximizing their potential for
a successful involvement of
their operators in European
research projects
Research Potential
Transnational two-way secondment and recruitment
Research equipment and the material environment
Workshops and conferences for knowledge transfer
“Evaluation facilities”
Science in Society
Strengthening and improving the European science system
Broader engagement in political and societal issues (inc. ethical issues)
Science and technology and their place in society
Gender research and the role of women in research
Science education – curiosity and the participation of young people
Policy for the role and engagement of universities
Improved communication
Activities of
International Cooperation
“Horizontal” support actions and measures not
carried out in the Cooperation or People programmes
Two interdependent objectives:
Support competitiveness
through strategic partnerships
with 3rd countries in selected
fields and by engaging the
best 3rd country scientists to
work in and with Europe
Address specific problems
that 3rd countries face or
that have a global character,
on the basis of mutual interest
and mutual benefit
FP7 Consortia
Large-collaborative project
Number of partners: ~6-12 (according to program)
Project duration: 36-60 months
Budget: 6-10M€ (according to program)
FP7 Consortia
Small-medium
collaborative project
Number of partners: ~4-8
Project duration: 18-36 months
Budget: 0.8-3M€ (in average 1.9M €)
CAPACITIES
CAPACITIES
CAPACITIES
Participation
Proposal Submission
Guide for Proposers
SMEs
Interest
Guide for Evaluators
Multinationals
Call for
Proposals
Networking
Researchers
Proposal
Preparation
NGOs
Partner?
Coordinator?
Academia
Finance
Legal
IP
DEADLINE
Submission
Internal
Enhancements
& Services
Participation
Proposal Review
Review
Agreement
Negotiation
Reassess after
results are out
Signature
Manage
Start
Cost Model
FC – Full Cost
75% financing (50% for large industries)
 Real overhead or
 60% for the 3 first years, 40% for the remaining years (for public
bodies & SMEs)
Commission proposals allow to use average costs where these do not
differ significantly from actual costs.
Additional flexibility – allows the use of models based on averages
instead of full cost absorption accounting systems.
Maximum funding rates
 Demonstration activities: - 50% of eligible costs minus receipts
 Other activities: - 100% minus receipts, including e.g.:
 Frontier research actions
 Coordination and support actions
 Training and career development of researchers actions
 Management
Evaluation criteria
 S&T Excellence
 Intrinsic quality
 Relevance to the topic
 Progress beyond the state of the art
 Methodology
 Potential impact
 Outcome
 Dissemination
 Quality of the management
 Quality of the consortium
 Mobilization of resources







Useful
Think
StrategicTips
– Do not see it as a money making
machine
Have a Cool, New and Innovative Idea
Have a Strong Profile
Be Realistic
Be Selective – do not shoot anything that moves
Be close to your business
Set SMART Objectives
Useful Tips







cont…
Learn from Past Experiences especially
others’
Read ALL documents including guide for
reviewers
Raise Issues early (IP, delivery, financial
capability)
Progress to milestones
Track resources
Conduct regular audits
Find the right project and right partner
Finding the Right Partner

How ?





Networking
Be Proactive
Use resources (NCPs, Web, FP Projects…)
Refer to past Projects
Who ?




Established entities
Technical Skills
Coordination Skills
Project Management Skills
Getting Support

FP7 Support





Supporting Website at
http://cordis.europa.eu/fp7/ict
Helpdesk for Proposers’ questions at
ict@ec.europa.eu
Contact Person for Objectives in each call
Helpdesk for EPSS
National Contact Points

The network of NCPs is the main structure to
provide guidance and practical information
National Contact Points

Established and financed by Member
States

Networked to all other NCPs in Europe

One NCP for each area of FP7
Role of the National Contact Point






Offers a helpful and FREE service.
Disseminates information on FP7.
Maintains website and provide e-mail
updates.
Identifies opportunities for Malta in
current calls.
Organises info days and training
workshops.
Helps in finding the right EC funding and
Role of the National Contact
Point cont…





Advises on joining consortia and
proposal writing.
Networks locally and abroad.
Assists in partner searches.
Offers one-to-one consultations & full
confidentiality.
Assistance of FP7 Documents and
procedures
Presentation
Outline
 Help-Forward Network
 From Idea to Contract
 FP7 structure
 Evaluation Criteria
 Proposal Idea
 Consortium Building
 Proposal Writing
 Management
International support
activities
 personnel training schools in innovation issues e.g. EU Framework Programs,
Technology Transfer, Spin-Off creation.
 Training in specific NCP operations eg. events organisation, partner search.
 Host Organisation re-engineering for improving their internal structure.
 Support for setting innovation services e.g. partner search, proposal drafting,
help-desk.
 Stetting of NCP performance indicators and internal evaluation procedures
EXAMPLES




Advisor for the set-up and the operation of Innovation and Research Programmes
Promotion Centres in Bulgaria (1997-2000), Romania (1997-1999) and Cyprus (19992000).
Advisor of the FP National Information Points in Armenia, Georgia and Azerbaidjan
under the INTAS ININ schemes (2003-2006).
2003, series of seminars for the benefit of NIPs and researchers of all the NIS (in
Moscow, Kiev, Tbilisi, Almaty) for their participation in FP6 (under INTAS projects).
2008, mentor of the NCPs in Ukraine, Belarus, Moldova, Armenia, Azerbaijan, Georgia
(including assessment of their current operation, provision of advice to the NIPs and
their customers, training).
Points to consider

Which programme in FP7 shall use

you need an innovative idea

plan midterm, start preparing proposal in time

use all available information

look for the right (& eligible) partners

choose the appropriate instrument

consider implementation of results from the start


prepare your proposal carefully following all criteria &
guidelines
submit your proposal complete, in time, and at the right
address
FP7 2007–2013 Specific
Programmes
Co-operation
Capacities
Health
Research Infrastructures
Food, Agriculture and Biotechnology
Information and Communication Technologies
Nanosciences, Nanotechnologies, Materials and new Production
Technologies
Research for the Benefit
Of SMEs
Regions of Knowledge
Energy
Research Potential
Environment (including Climate Change)
Science in Society
Transport
Activities of International
Co-operation
Socio-Economic Sciences and the Humanities
Security and Space
Ideas – European Research Council (ERC)
Starting Independent Researcher Grants
Advanced Investigator Grants
Coherent Development
of Policies
People – Marie Curie
Initial Training of Researchers
Lifelong Learning and Career Development
Industry-Academia Partnerships and Pathways
The International Dimension
Specific Actions
Funding SchemesCharacteristics
Funding
Scheme
Collaborative Projects
Networks of Excellence
(NoE)
Coordination & Support
Actions
General Description
Consortia with participants from different countries
New knowledge, technology, products or common resources
for research
Size, scope and internal organisation of projects can vary

Joint programmes by organisations integrating activities
in a given field
Longer term co-operation
Formal commitment to integrate resources

Networking, exchanges, trans-national access to research infrastructures,
studies, conferences, etc.
Evaluation criteria
FP6 IP/STREP
Overall threshold 24 / 30
Relevance
to the
Programme
Potential
Impact
S&T
Excellence
Consortium
Quality
Management
Quality
Mobilisation
of
Resources
3
3
4
3
3
3
FP7
Relevance
to the
Programme?
! EC to decide
Potential
Impact
Excellence
Implementation
3
3
3
Overall threshold 10/ 15
Project Idea

Consistent with the call and the workprogram !!

Innovative !

European dimension (think what interests Europe, not what interests
you)!

Check Cordis/web for already similar funded proposals

Why bother? Which problem is solving? Is it important?

Why do R&D and not buy a ready product or know-how?

Why now ?
Calls
• Each part of FP& is opened to proposals by publishing a Call
• Published in the EU Official Journal
• Also published on CORDIS website
(http://cordis.europa.eu/fp7/dc/index.cfm ) and in CORDIS Focus
magazine
• Might get advance notice of topics – in previous work programmes,
EOIs, friends
• Indicative Call dates given in work programmes
• Identify opportunities
• Read published Calls and work programmes
• Brainstorm
• Look at what has been done before (CORDIS project database)
• Talk with possible end users or beneficiaries about their problems and
what they need
Call abstract (1)
SUSTAINABLE SURFACE TRANSPORT
• Call title: FP7- SUSTAINABLE SURFACE TRANSPORT (SST) – 2007 – TREN–1
• Call identifier: FP7- SST – 2007 – TREN–1
• Date of publication44: 22 December 2006
• Deadline: 3 May 2007 at 17.00h (Brussels local time)
• Total Indicative budget46: 60 M €
• Topics called:
From idea to contract
General
Timeline
We
are
here
Project idea – decision on the main research/ business reasons
for undertaking the work
-20
Official publication of Call for Proposals
-12
Abstract of project in accordance with Strategic Objectives
-11
-10
Search for partners
Forming of Consortium
Break down of work - discussions
-8
-6
Writing of proposal by coordinator – approval by partners
-3
Submission of proposal
-1
Deadline
Time
0 (weeks)
Evaluation by external experts-Project retained for negotiation +6
Overall evaluation report to Programme Committee
+12
Evaluation Summary Reports to coordinator
+13
Contract negotiations between Project Officers and coordinator +22
Project approved, signature of contract and entry into force
+24
Project start
+26
+30
Initial payment to coordinator within 60 days of signature
Build the
consortium
choose the right

Prepare a proposal abstract (1 page maximum) . Don’t need and
… disclose critical information.
should not bepartners
extensive. Don’t

Design your consortium in line with project objectives.

If applicable, Choose an enthusiastic experienced co-ordinator, who
has appropriate time and resources available!

Choose partners motivated and committed to deliver

Build a credible well balanced consortium - complementarity!

Consider the geographical spread, expertise, type (eg SME)

Check the reputation and resources of your partners!

Consider the language barrier and cultural differences!

Choose partners you would like to work with for years

Develop mutual trust!

Don´t involve your direct competitor(s)!

Build the
consortium/ Find
partners
check your own existing international contacts:

business & academic contacts, conferences, fairs

use bilateral agreements

draw on the contacts of colleagues

use the networks of NCPs, IRCs, ...

use the Internet, CORDIS Partners/Projects, EoI

attend Information Days, Brokerage Events, etc.

ensure that foreign colleagues can contact you:

e.g. develop your profile, Internet homepage, ...
Partner search,
example
Project proposal: Promotion of Short-term Biofuel Production Technologies for the Road
Transport Sector in Associated Candidate Countries Through a Business Oriented Approach”
The proposed project aims at unveiling to (potential) biofuel players in CC-12 new business
opportunities that have been created thanks to technological advances and the introduction of policy
oriented initiatives and actions within the context of European Framework Programmes and not only.
The ultimate goal of the proposed project is to enhance the production and use of biofuels (BF) for
transport (in particular biodiesel (BD) and bioethanol (BE)) in CC-12. Therefore, the project’s goes
beyond awareness creation (where a significant number of relevant projects/ initiatives – national and
European – have already pace the way) and aims mainly at encouraging and supporting (i)
collaborations - networking among current and potential actors in the BF sector (both from the CC-12
and the EU-15) and (ii) transfer technology and good practices concerning BF production and use
(from EU-15 to CC-12 and also within CC-12).
PROMISE major objectives are:
To bring advanced and most promising RTD results a step closer to commercial exploitation
through networking and technology transfer activities.
To activate new players in the BF sector (production and use) by targeting organisations – SMEs
particularly – operating in fields of strategic importance for BF.
To provide to interested parties with high-added value guidance and support.
To encourage and facilitate the development of demonstration, RTD (e.g. technology optimisation or
pilot
implementation)
multinational
projects
and
generally
technology
exploitation
projects……………..
Check handouts
From idea to contract
General
Timeline
Project idea – decision on the main research/ business reasons
for undertaking the work
-20
Official publication of Call for Proposals
-12
Abstract of project in accordance with Strategic Objectives
-11
-10
Search for partners
We
are
here
Forming of Consortium
Break down of work - discussions
-8
-6
Writing of proposal by coordinator – approval by partners
-3
Submission of proposal
-1
Deadline
Time
0 (weeks)
Evaluation by external experts-Project retained for negotiation +6
Overall evaluation report to Programme Committee
+12
Evaluation Summary Reports to coordinator
+13
Contract negotiations between Project Officers and coordinator +22
Project approved, signature of contract and entry into force
+24
Project start
+26
+30
Initial payment to coordinator within 60 days of signature
Proposal Writing
(1)
Keep in mind
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evaluators are from industry, universities,non-university
research organisations, others (diverse profiles)
first, 3 to 6 evaluators evaluate each proposal individually,
then they prepare a summary report,
the evaluators are in seclusion for several days under
"spartan" conditions ...
they have to evaluate 3-5 proposals per day
the evaluators may not be the ultimate experts in the field
of your proposal ...
Keep it clear and simple without loosing quality
Proposal Writing
(2)
Keep in mind
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a strong title, acronym
an interesting project summary (objectives, results, R&Dapproach, partnership, utility of results, exploitation)
convincing techn. background and state of the art
clear objectives, methods, results and deliverables
well designed work plan (work packages, milestones,
deliverables; diagrams; Gantt & PERT diagram)
appropriate management structures & procedures (project
steering and control, decision making, technical
management, implementation management, ...)
implementation & exploitation of results, users!
realistic costs that lie within the budget of the Call
convincing consortium (roles, qualifications)
Proposal Writing
Plan
Appoint proposal writer
Write a 1-2 page proposal
Circulate for
comments
Consortium meeting if necessary
(distribution of work)
Workpackages
management
Exploitation, etc.
Compile proposal
Review by
“experts”
Submit proposal
Proposal Writing
Plan - appoint
writer
Appoint proposal writer
Appoint proposal writer
Circulate for
Many people and partners will be involved in the proposal
writing and
comments
Write a 1-2 page proposal
will contribute with material but only one should have the overall
responsibility and:
Consortium meeting if necessary
(distribution of work)
check proposal conformity and consistency
make necessary adjustments
Workpackages
submit
the proposal
And…
management
Exploitation, etc.
Compile proposal
loose his sleep over the proposal
Submit proposal
Review by
“experts”
Proposal Writing
Plan – write 1 page
Write a one page proposal
Appoint proposal writer
Circulate for
 The 1-page proposal is a working document, it describes
commentsand
Write a 1-2 page proposal
explains in text the whole proposal idea that until that time was
only in the mind of the coordinator.
Consortium meeting if necessary
 This document will clearly explain the logic/vison behind the
(distribution of work)
proposal and the overall aim. It will also describe the mechanism
for achieving the proposal targets.
Workpackages
management
Exploitation, etc.
 Clarify issues related to management, workpackages, exploitation,
etc
Compile proposal
 Guide you through the final proposal writing
Review by
“experts”
Submit
proposal
 Gives the opportunity to
the other
partners or colleagues to
comment on the proposal and suggest improvements.
Proposal Writing
Plan
Appoint proposal writer
Write a 1-2 page proposal
Circulate for
comments
Consortium meeting if necessary
(distribution of work)
Workpackages
management
Exploitation, etc.
Compile proposal
Review by
“experts”
Submit proposal
Proposal Writing:
Appearance
The appearance (evaluator-friendly) of the proposal is crucially important for
the overall success :
 It helps evaluators to easily understand the content. (remember that the
evaluators have limited time to spend for each proposal)
 Several good proposals were buried due to poor presentation. Poor
presentation also demonstrates low commitment/effort/capacity.
So
 Use concise standard English!
 Make the text clear, well structured, easy to read, not wordy:
 add a Table of Contents
 use short paragraphs
 use bullet points to break up lists
 highlight key points in italics
 Include only relevant information
 Make your proposal visually attractive and inviting, using graphic devices
 proposal has to present a high quality product!
Proposal Writing:
Title, Acronym
Select a Self-Explanatory but also Nice & Catchy proposal Title &
proposal Acronym !
Examples of proposal acronyms:
•NEA-TASHA: Novel Evolutionary and Agent-based – Techniques for
Automated Safety and Hazard Analysis
•ADAM: Adaptation And Mitigation Strategies: Supporting European
climate policy
•ALARM: Assessing LArge-scale environmental Risks with tested
Methods
•AMEDEUS: Accelerate MEmbrane DEvelopment for Urban Sewage
purification
Parts – Content of a
proposal
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Part A: FORMS
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A1: General info on
proposal
(Title, abstract, keywords, etc.)
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A2: Info on the coordinator and the other
partners
(one form per partner)
A3: Cost breakdown
(one sheet for the whole
consortium; one line per
partner with information on
costs and funding requests
per activity
• Part B: CONTENT
– Front page
– Contents page
– proposal
summary
– project
description
Structure of a Proposal
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Title and Contents page + Summary
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Scientific and Technical Objectives
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Innovation (above the state of the art)
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Project Work plan and Methodology
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Deliverables Table
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Contribution to Objectives
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Dissemination and Exploitation of Results
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Project Management
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Consortium + Partners Roles and Background
Background
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Educate the Evaluator!
First tell the evaluator WHY you are doing the
work!
Then tell the evaluator how you are doing it.
This should include facts and figures from
policy documents.
Ask: Why Bother?
Objective/Aim
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A short clear description of the proposed work
There should be no question after this paragraph
Deliverables
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A clear statement on what will come out of the
project. The deliverable must be expressed in the
words of the user.
Examples of
Deliverables
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Reports: contractual, policy statements,
guidelines, handbooks, draft standards,
procedures, R&D strategy, etc.
Prototypes: Technical Prototypes, Commercial
Prototypes
Data: Statistics, Data in databases, Trends,
Indicators, etc.
Software: Algorithm, code, database,
integrated system, etc.
Examples of
Deliverables
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IPR: Patent, copyright, trademark, registered
design, etc.
Educational: Lecture material, course material, CD,
etc.
Meetings: Workshop, seminar, conference, etc.
Media: Website, Video, CD, etc.
Publications: Scientific Journal, Newsletter,
proceedings, etc.
Roles of Partners
Define who will be involved in the work and their role
Organisations
Contact
Country
Role
Expected costs +
duration
xx
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Total Cost of the proposed work
EU Contribution
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Duration (in months)
xx
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xx
Project Management
How to write it…
Evaluation Criteria
(Management)
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Quality of Management
The Project Management Approach
The Quality of the Partnership
The Appropriateness of the Resources
Project Management
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PERT Chart: Work Flow Diagram
GANTT Chart: Work package Time Bar chart
Work Package Description: Table per work
package
Deliverables Table
Breakdown of Work Per Partner
How to write the Project
Management part
Aim is to write
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well-structured project management, well matched to the
complexity or simplicity of the project
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satisfactory plan for management of knowledge, of
intellectual property and other innovation related activities
By
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Adapting general project management procedures in the
specific project needs
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Identifying the suitable individuals with the know-how and
experience to run the project management tasks.
Project
Management issues
Contractual
issues
Ensure the prompt and proper accomplishment of project
deliverables and milestones (Annual reviews, Mid-term
reviews, Final review)
Financial issues
Financial project management
(underspending/overspending), Justification of costs,
Summary certified statement, Payement and distribution of
money to the partners.
Legal issues
Project core contract + model contract, consortium
agreement, collective responsibility, consortium changes
General
management
issues
Workflow and Work Scheduling. Communication between
partners and EC. Management of conflicts. Reporting.
Other issues
Exploitation & dissemination of results, other innovation
activities, IPR, Gender & Equality issues, ethical issues.
Consortium Management Structure
Governing Assembly (Names of Individuals)
Only for IPs/NoEs
-Senior Partner Representatives
-External Experts
-European Commission Representatives
-Funding Agency’s Representatives
Scientific Committee (Individuals)
-Scientific representatives from partners
Management Group (Individuals)
-Consortium Manager
-Workpackage managers
Consortium (Organizations)
Partner
Partner
Partner
Partner
Consortium Management Structure
Project council
Management board
Coordinator, SP coordinators & Liaison Officer, Chairpersons of Committees
Project Coordinator
Theory
Working
Group
Subproject 1
Probe development
SP2 Coordinator
SP Liaison Officer
Subproject 2
Animal Imaging
Models
Working
Group
Whole
animal
Imaging
SP3 Coordinator
Embryo
Imaging
Subproject 3
Cell Imaging
Microscopic Nano-scale
Imaging
Imaging
Biological Applications
Biological Applications
Theory and Experiments
Theory and Experiments
Training Committee
Innovation Committee
Operational Project management
Scientific Advisory Committee
SP1 Coordinator
Project Management/ Work
breakdown
Describes the division of the project into workpackages (or even into sub-projects in
the case of Integrated Projects)
Project Acronym
Project Title
Co-ordinator: Partner #x
WP1
Partner #x
WP2
Partner #x
WP3
Partner #x
WP4
Partner #x
Task 1.1
Task 2.1
Task 3.1
Task 1.2
Task 2.2
Task 3.2
WP5
Partner #x
WP6
Partner #x
WP7
Partner #x
Task 4.1
Task 6.1
Task 7.1
Task 4.2
Task 6.2
Task 7.2
Task 6.3
Project Management/ Work
breakdown
Integrating Activities
Networking activities ?
Exchange of personnel?
Training courses?
Workshops?
Studies?
Title
Title
Title
Title
Title
Leader
Partners
Leader
Partners
Leader
Partners
Leader
Partners
Leader
Partners
Project Management/
Pert Chart
The PERT (Programme Evaluation and Review Techniques) Chart describes the links
between the different workpackages.
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The division of the work must be logical.
It must demonstrate that the focus of the management is on the prompt and proper
accomplishment of the workpackages and deliverables.
It is good idea to have one workpackage for Coordination and Management
It is also usual to have a separate workpackage for the project management
Be careful
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Do not include all the partners in all the workpackages. This is sign of poor planning
and organisation.
Do not involve a partner in all the workpackages. Every partner has specific
competencies and should be involved in specific tasks.
Every partner in the project should have specific responsibilities for justifying their
role in the proposal.
PERT CHART (Example)
WP1
Co-ordination and Project Management
Workpackage Leader: 1
Partners: All
WP2
Title: Sensor Development
Workpackage Leader: 3
Partners:1,2,7
WP3
Title: Hardware development
Workpackage Leader: 2
Partners:3,6,5
WP5
Title: Integration
Workpackage Leader:1
Partners:,6,7,1
WP6
Exploitation Plan
Workpackage Leader:4
Partners: All
WP4
Title: Software Development
Workpackage Leader:6
Partners: 4,5
PERT CHART (Example)
Project Management/
Gantt Chart
Project Management/
Work package description
Sub-project no:
Start date:
Cost:
Sub-project title:
Lead
partner
Other partners with major involvement
Partner no:
Person-months per partner
Cost per partner
Objectives
Description of work
Deliverables
Milestones and expected results
Project Management/
Deliverables List
Number
Task
Deliverable
Time
D.SP2.1
2.1
Preliminary cost analysis for full-scale production of
module concepts of interest
Month 16
D.SP2.2
2.1
Simulation of production lines in 3D for module
concepts of interest
Month 16
D.SP2.3
2.2
Machinery for all specified production steps has been
developed to pilot line level (4 modules of 50 cm x 50
cm per day) and is delivered to INAP
Month 28
D.SP2.4
2.3
Design of production line for 10 MWpeak/year (1
module of 50 cm x 50 cm per minute)
Month 36
D.SP2.5
2.3
Final cost analysis
Month 36
Project Management/
Breakdown of work per partner
Lead
partner
Partner no:
Other partners with major involvement
SRZ
E
CS
AEL
BU
Person-months per
partner
Task 1.1
10
5
3
4
Task 1.3
10
5
3
3
Task 1.3
6
4
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2
Task 1.4
8
-
-
-
Task 2.1
16
8
-
5
Task 2.2
6
4
-
2
Task 3
4
6
2
1
Total
60
32
8
17
Cost per partner
Conclusion
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FP7 is an important opportunity for the SMEs to get together, to
build partnerships and reflect on the future developments of the
field.
Participation in FP7 projects is possible for SMEs, that are willing to
look ahead and invest in future technology.
It is critical to choose the right projects and partners and be very
realistic about the opportunities
The NCPs can provide help with FP7 information and advice, handholding, partner searches and contacts.