UYAP
National Judiciary Informatics System
WHAT IS U Y A P?
UYAP is an e-justice system as a part of the
e-government, which has been developed in order to
ensure fast, reliable, soundly operated and accurate
judicial system.
As a central network project, it includes all of
the courts, public prosecutors services, prisons,
other judicial institutions and other government
departments in Turkey.
All these are equiped with computers, case
management systems, network and internet
connection and given access to all the legislation,
the decisions of the Court of Cassation and judicial
records.
Number of the
Judges and Prosecutors
High Criminal Courts Centres
134
Courthouses
587
Judges
6.199
Public prosecutors
4.114
Administrative judges
1.259
Personnel
Forensic Medicine Units
Penitentiary and Detention
Houses
59.037
63
371
UYAP has been designed in order to improve the
functioning and efficiency of the judiciary and to
create an effective and less bureaucratic judicial
system for the concerned institutions and individuals
https://vatandas.uyap.gov.tr/statistics
The Annual Number of Case in Turkey
All judiciary processes, case management, trials,
correspondence and transactions were transmitted
into the electronic environment which enables
paperless office structure.
Functional Scope
Judiciary Functions
–Public Prosecuters Services
–Penal Law Services
–Civil Law Services
–Enforcement-Bankruptcy Services
–Administrative Law Services
–Convict-Arrest Management
–Forensic Medicine
ERP
–Personel Management
–Training Management
–Supply Management
–Procurement Management
–Financial Management
Supreme Court
Ministry of Justice
Central Units
Court Houses
Penal Law
Public Prosecuters
Civil Law
EnforcementBankruptcy
Record of Convictions and statistics
Administrative
Jurisdication
Administrative Law
Tax Law
Forensic Medicine
Prisons
Judge houses and resort units
Supporting Functions
–Occuputional units
–Judge houses and resort units
–Library
–Health
–Archives
–Baby nursery
Occupational Units
Public Houses and baby
nursery
Common Functions
–e-mail
–Electronic forum
–Data Bank
–Internet
–Word Processor
–Verdict Support
UYAP
Supreme Court of
Appeals
MOJ – Central Units
Court of
Constitution
Provincial Units
High Commission of
Election
All of the judicial units and agencies currently make
use of ICT in their daily lives as all processes and
transactions were transmitted into electronic
environment.
WAN and LAN were completed
All judiciary units were connected to with each other via sole central network. This
connection was provided through territorial lines and satellite. These Connection types
are the substitutes for each other.
ADLİYE
ADLİYE
INTERNET
UYDU
ADLİYE
ADLİYE
3G
TÜRK
TELEKOM
ADLİYE
ADLİYE
ADLİYE
CEZAEVİ
ADLİYE
Metroethernet
CEZAEVİ
TÜRKSAT
(Gölbaşı)
UYAP SİSTEM MERKEZİ (Şaşmaz)
CEZAEVİ
HARDWARE DISTRIBUTED
Personal Computers
40.232
Laptops
16.133
Laser Printers
21.273
Portable Printers
2.800
Power Supplies (1 KVA)
6.140
Scanners
5.467
Structural Cables
Power Supplies (20-300
KVA)
8
49.800
87
In due course, all hardware has been upgraded and
also software has been improved and updated by the
own project team of IT department of Ministry of
Justice itself.
UYAP trainings have been given in modern
laboratories in practical way
Basic Computer Training: 13.000
UYAP Training: All staff
All personnel have been trained through internet
by using distance learning
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DECISION SUPPORT SYSTEM
With the Decision Support System, procedural mistakes
are reduced to a minimum level. The aims of this facility
are to prevent procedural errors during legal proceeding,
to minimise other possible errors, to provide accuracy and
speed to the legal proceedings and to accumulate public
trust in justice . (1.350 warning have been produced in the
system till this time and they are presented for the use of
the users. Also, warning is still being produced on the
Laws.)
DOCUMENT MANAGEMENT SYSTEM
The Document Management System (DMS) in our Ministry
has been integrated and exchange of the electronic
documents between the provinces and centre has been
started. At present, all kinds of data, Information,
documents are flowing in documentation management
system between MOJ and other units electronically.
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ELECTRONIC SIGNATURE
•
•
•
•
Procedures, among the branches of the justice system
and other relevant official bodies, have been totally
integrated and automated on electronic signature
infrastructure in UYAP, establishing electronic office
atmosphere that not need paperwork.
Until now, 41.879 personnel have applied for the esignature and 36.106 of them have been given their esignature. It was required by a regulation by the
Ministry of Justice that documents will no longer be
circulated physically among the judicial units after
01.07.2008.
All the documents will be required to be sent in the
electronic environment, which are signed by esignature.
The usage of electronic signature paves the way for
saving from costs, time and labour force in judicial
processes.
13
UYAP DATABANK
The mobile legal sources: everyone can access legal
sources with their mobile phones
It was created a Databank of information on relevant legislation,
regulations, circulars, template texts, holding of the courts, jurisprudence,
circulars, studies, examplary texts, template texts, sample decisions
Integration Scope
Integration between UYAP I & UYAP II
Integration between subsystems
–
–
–
–
Public Prosecuters,
Courts,
Forensic Medicine,
Prisons, etc.
Population and Citizenship
(MERNİS)
Record of Convictiond
Police
Integration with other systems
–
–
–
–
–
–
Supreme Court,
Record of convictions and statistics
Population and Citizenship Unit,
General Directorate Of Land Registry & Cadastre,
Ministries,
Police Departments, etc.
Supreme Court
Courts
Administrative
Enforcement-Bank. Law
Forensic Medicine Prisons
Prosecuters
UYAP II
UYAP I
Constitutional
Court
Gendarmery
Council
of state
Supreme
Court of
Public
Accounts
Ministries
Land & Cadastre
Apart from all judicial organisations which are fully integrated internally, the
number external institutions that are integrated in UYAP has exceeded 27
SAVİNGS OF INTEGRATİON
The Number of Online Search on Birth
Database called MERNİS
53.232.110
The number of online search for family record
on MERNİS
8.666.190
Saving thanks to Mernis integration :
The number of online search on criminal
records database
Saving thanks to criminal records integration :
60.884.989 €
2.429.982
19.616.550 €
17
SAVİNGS OF INTEGRATİON
The number of online search on police
database (POL-NET)
200.697
Saving thanks to POL-NET integration :
970.045€
Online confiscation on traffic records of POL-NET-
4.014.313
Saving thanks to traffic records of POL-NET
integration
225.057.252 €
Saving thanks to KİHBİ integration
1.732.307 €
Number of online communication among judicial
units
50.695.640
Saving thanks to online communication among
judicial units
150.862.505 €
18
UYAP CITIZEN PORTAL
Citizens can reach and examine their case information via
Internet and learn the hearing days without going courts.
By using their electronic or mobile signature they can
examine their files through internet.
19
UYAP LAWYER PORTAL
According to the latest figures, 37.710 lawyers have been registered
to the lawyer’s portal, and 9.253 of them use this system effectively
Submit his petition with electronic signature online via UYAP.
Review his cases via electronics means
Litigate a claim or dispute to court through electronic means,
20
21
SMS INFO SYSTEM
The courts or public prosecutors can also send SMS to
the citizen’s mobile phone instead of preparing legal
summons.
In addition judges, prosecutors and personnel in courts
can be notified by SMS about how many days remained
from their annual day off limit, the decision of
appointments, assignations, placements and also any kind
of event in their personal file.
The number of citizens using this system
The number of lawyer
397,742
3,527
22
BUREAUCRACY AND POSTAL COSTS
ARE REMOVED
With this system, expenses of bureaucracy and postal
costs are removed. After the system was put into practice
which brings easiness to lawyers and citizens, it is not
necessary to go to courthouses to get information about
the phase of the case or to learn the date of the hearing
and also they no longer have to pay travel costs to go to
remote courts.
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UYAP MOBİL
The courts or public prosecutors can also send SMS
to the citizen’s mobile phone instead of preparing
legal summons
UYAP MOBİL GBT (2010)
 At around 1000 arrest decision is given daily
 The number of wanted people is now 180.162
 the number of people issued arrest warrant in 2009
is 620.938
 After the introduction of the project it is understood
that 3850 wanted people are already in prison.
 Hand terminals are used for search
 At the first stage 1000 gendarmerie use the system
LEGAL AID WEBPAGE
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UYAP SYSTEM CENTRE
The capacity of the centre is sufficient for more than
seventy thousand users.
UYAP GAINS
By the use of up to date information
technologies the services that are given to the
public about judicial processes are higher
qualitiy.
Government & Judicial Process Gains
Minimizing the judicial mistakes
Ability of tracking a person’s whole judicial history
Reaching different case files of a person
Catching the fugitives
%100 management of prisons
Adaptation of users to new laws
Fully online and workflow driven processes
Minimized paper work by the use of DMS and
integration
Integration with other government units
Reaching the data online when needed
No data repitition
Transparency in terms of accountability and
data accuracy:
•
All takeover files from previous year can be prepared
within instantly.
•
Easy and fair dispatch of the files and works of courts
and enforcement units is ensured.
•
Prevention of corruption: Destruction of files are
impossible because of electronic recording and all the
activities are logged in the system.
COURTHOUSES AND ADMİNİSlTRATİVE COUNTY
COURTS WHİCH WERE TAKEN İNTO OPERATİON
AFTER COMPLETİNG THEİR TRAİNİNG PROCESS
UYAP Rol Out MAP
http://www.uyap.gov.tr/destek/harita/haritalar.html
UYAP With NUMBERS
The Number of Document
623.886.817
# of Users
61.748
# of Concurrent Processes
1.750
# of New Files per a day
200.000
Average System Login per a day
39.778
#SQL per second
3.200
# of Documents per a Day (Insert-Edit)
1.400.000+
# of Read Documents
2.000.000+
7.500.000 lines of Code
More than 3.000 user interfaces
More than 4.000 reports and document templates
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Before and after UYAP
CRIMINAL COURTS
PROCESS
BEFORE
UYAP
AFTER
UYAP
Writing edits
3-5 mn.
3 mn.
Post lists
10-20 mn.
1 mn.
Ceza Mahkemeleri İşlemlerinde Zaman Durum Grafiği(dakika)
120000
100000
Statistics
15-20 day
15-20 mn.
Criminal record
1-15 day
1 mn.
60000
Birth Certificate
1-15 mn.
1 mn.
40000
Take over files
7-15 day
1 mn
Transfering files
15-20 day
2-3 mn.
Promotions
1 day
0–1 mn.
Annual statistics
1 week
0–5 mn.
80000
20000
0
UYAP'tan Önce
Tebligat Hazırlama(Taraf Başına)
Tüm Devir ve İstatistik İşlemleri
Nüfus Müdürlüğü'nden Nüfus Kaydı İsteme
Devir İşlemleri
Adis Formu Hazırlama İşi
UYAP'tan Sonra
Posta Tevdii Listesi
Adli Sicil'den Sabıka Kaydı İsteme
Talimat,Müzekkere ve Dosya Gönderme
Terfi İş Cetvelleri Hazırlama İşi
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SECURITY
IDS
Firewall
Antivirüs
İçerik
Denetimi
IPS
In the system all recognised security hardware and
software are preferred. All data is backed up instanly and
regularly in the recovery center.
NAT
UYAP works on
Intranet
NETWORK SECURITY
NAT
IDS
IPS
İNTERNET
SİSTEM
MERKEZİ
VPN
Antivirüs
Content
check
INTEGRATING WITH THE OTHER COUNTRIES
•
The UYAP database can be connected to the
databases of the other states and can form a
broadened network Achieving this goal will result in
secure and swift transition of international requests
such as rogatory letters, extradition matters and
transfer of sentenced persons.
•
Apart from these, UYAP case and document
management system and word processor software
were designed to be independently used by other
judicial systems. So, it is completely possible to import
these main components to other countries as they
have already been transferred other related institutions
in Turkey.
VIDEO- CONFERENCE SYSTEMS
•
The other important technological feature is the
usage of “video recording” and “video
conferencing systems”, set up in 225 heavy
criminal courts all over the Turkey and were
rolled out in 225 heavy criminal courts.
•
Thanks to this system any of the witness,
victim or offenders who live far away from the
court, even in different continents can be
questioned.
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ENVIRONMENTALLY FRIENDLY
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THE AWARDS
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THE AWARDS
In 2009, UYAP distance learning Portal has been
selected the winner of Informatics Star Prize in Turkey.
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THE AWARDS
41
THE AWARDS
Ministry of Justice of Turkey has been selected as
one of the 15 winners of Oracle's 'Enable the EcoEnterprise' award.
42
THE AWARDS
SMS Information System has been awarded with
the public prize of eGovernment Awards 2009 by
the European Commission
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THE AWARDS
44
GERMAN MINISTRY OF JUSTICE DELEGATION
MINISTRY OF JUSTICE DELEGATION FROM BRITAIN
COMMENTS
47
THE STRUCTURE OF IT DEPARTMENT
•
•
•
•
The IT Department, within the MOJ, has the
duties and responsibilities to establish, operate,
and maintain the informatics system in
cooperation with the units of the MoJ
Project Team who works in IT department
consists of Head of department (Mr. Mesut
Orta), 13 examiner judges and nearly 250
personnel (computer-engineers, electronicengineers, help-desk and programmers.) in
central unit.
There are also 371 expert users, 592 technical
officer and 159 responsible UYAP Judges and
Prosecutor in provincial units.
In due course, all hardware has been upgraded
and also software is improved and updated by
the own project team of IT department itself
THE DUTIES OF THE IT DEPARTMENT
LAW ON AMENDED ADOPTION OF DECREE ON ORGANIZATION AND DUTIES OF THE MINISTRY OF
JUSTICE Article 22/A (additional article 15/05/2001 - 4674/7. md.)
•Establishing, operating, maintaining and repairing informatics systems with the cooperation of central, provincial
organisations of Ministry and relevant units of other dependent institutions;
•Carrying out services regarding to these systems with the cooperation of concerned units; Ensuring cooperation
and collaboration within the units of Ministry regarding to informatics projects.
•With the cooperation of relevant organisations; transmitting all legislation, case law, academic publications,
regulations issued by the international organisations in which our state participate, the decisions of international
courts whose judicial authority was recognised and the other necessary publications compiled by all these
organisations into electronic environment and to enable these sources at service of users
•Establishing more efficient and effective information, document and work flow system; producing or providing
software for this system in conformity with the developments in information technologies
•Providing online or offline data flow and cooperation between systems at national or international level with
respect to issues that fall under the duties of the Ministry
• Providing training of the personnel using PC in the central, provincial and dependent units with the cooperation of
Training Department of Ministry
•Making cooperation with the other public institutions and organisations with regards to determination of the
informatics standards and monitoring the development of these standards, concerning to the use of hardware of
software
•Following and monitoring the development information technologies and to give opinions and make suggestions in
respect of transmission of these technologies to the Ministry
•With respect to the issues fell under its tasks; making suggestions to the Ministry regarding to lack or defects of
legislation by making researches and investigations, preparing by laws and regulations, and compose decrees
•Enabling effective and efficient operation of informatics system by making cooperation with the informatics units
within department, courts and other relevant organisations
HIGH BOARD OF UYAP
In order to handle institutional and legal
differences within ministry and show the utmost
determination of MOJ, it has been established a
high Board in the ministry, who has responsibility to
take necessary measures, provide harmony and
eliminate obstacles to implement Project,
This board consists of Undersecretary, Deputy
Undersecretaries and Director Generals of different
departments
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CHANGE MANAGEMENT
 In the computerisation process of courts, the
human element, judges and prosecutors who are
considered the most conservative group in the legal
profession, experience difficulties to keep up with the
new developments.
 In order to overcome this problem some trainings
programs, awereness campaigns, meetings and
seminars were organised.
 While the computer literacy was only 5 % before
UYAP in courts, it has been increased to level of 95 %
thanks to basic computer and UYAP modules trainings.
 Furthermore they have been given distance
learning facilities enabling them to acces audial and
visual training materials through internet.
MOTIVATION
Carrying out an IT project in public sector, particularly
in judiciary requires overcoming too many difficulties. If
the team are keen on succeeding with the utmost
motivation and well-planning there is no chance for the
failure.
 The team work sprit and motivation is the most
important stimulus in this context.
The motivation of the staff has been provided with
some awards schemes and e-mail sharing that has been
established for knowledge supply and motivation.
 In addition there has been a strong share of knowhow, consultative discussions and collaboration between
ICT experts and judicial staff.
FINALLY
Thank you very much for your attention
If you have any questions please don’t
hesitate to contact
www.adalet.gov.tr/english
www.uyap.gov.tr/english
morta@adalet.gov.tr
arcam@adalet.gov.tr
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