School of Earth & Environment
FACULTY OF ENVIRONMENT
Faculty Purchasing Office Introduction
What we do
Provide a service for any queries relating to purchasing goods and services
through the University for external companies
• SIPR
• Science Warehouse
• Purchase Card
www.see.leeds.ac.uk
School of Earth & Environment
FACULTY OF ENVIRONMENT
Who we are
Main point of contact
Joanna MacIntyre–Purchasing Officer (ext 35875, j.k.macintyre@leeds.ac.uk)
Alternative contacts for holidays/sickness etc
Roy Banks– Purchasing Officer (ext 34677, r.p.bank@leeds.ac.uk)
John Stapylton– Purchasing Officer (ext 37466, j.b.stapylton@leeds.ac.uk)
Phil Adamson– Purchasing Officer (ext 38178, p.adamson@leeds.ac.uk)
Nick Creighton – Purchasing Officer (ext 32345, n.m.creighton@leeds.ac.uk)
www.see.leeds.ac.uk
School of Earth & Environment
FACULTY OF ENVIRONMENT
Where we are
Faculty of Environment Purchasing Office
Room G.04
C/O Civil Engineering
University of Leeds
Woodhouse Lane
Leeds
LS2 9JT
www.see.leeds.ac.uk
School of Earth & Environment
FACULTY OF ENVIRONMENT
SIPR
SIPR (SAP Intranet Purchase Requisition) is available to all members of staff at
the University and selected non-University staff (Temporary & Post Graduate etc),
the SIPR is an electronic requisition designed to enable purchases to be made
from external suppliers, SIPR is the first stage of the Purchasing Process and sits
alongside Science Warehouse and University Purchase Cards as the only way to
obtain goods or services from an external source.
Science Warehouse
Science Warehouse is an electronic market place, in other words a web site
which hosts a catalogue of items on behalf of the University; the items are from
contracted suppliers who have agreed to place their catalogue (or part of their
catalogue) on the Science Warehouse web site for authorised University staff to
order from.
www.see.leeds.ac.uk
School of Earth & Environment
FACULTY OF ENVIRONMENT
At present there are a large number of University contracted supplier catalogues
available on Science Warehouse, these range from laboratory
consumable/chemical suppliers to office stationery, furniture and computer
consumables, new suppliers are being added to Science Warehouse as part of an
ongoing process.
SIPR and Science Warehouse Training
•
I will be organising a mass training session for all new PHD students. If you
would be interested in this, please put your name down on the sheet.
•
I can arrange one to one training if you are unable to attend the date the I will set,
please email me directly to arrange this.
www.see.leeds.ac.uk
School of Earth & Environment
FACULTY OF ENVIRONMENT
Goods and Services
Equipment purchases (inc Capital & Lab equipment)
Lab consumables
Stationary
Office Supplies
Rental charges
Consultancy fees
Yearly Subscriptions
Conference registrations
Hotel, Accommodation
Travel (flights, car, van and coach hire, rail)
www.see.leeds.ac.uk
School of Earth & Environment
FACULTY OF ENVIRONMENT
For the purchase of Goods and Travel, University approved suppliers must be
used where possible, there is a list of approved suppliers on the purchasing
website www.leeds.ac.uk/purchasing/ or contact Joanna MacIntyre ext 35875 email j.k.macintyre@leeds.ac.uk . Purchasing thresholds also apply and can be
found on the purchasing web site
You must have your purchase authorised by your supervisor.
www.see.leeds.ac.uk
School of Earth & Environment
FACULTY OF ENVIRONMENT
PURCHASE ORDERS
Once the SIPR has been created, the Faculty
Purchasing Officer x 35875 j.k.macintyre@leeds.ac.uk will then create a
University of Leeds Purchase order which is then either faxed, telephoned or
posted to the Vendor. If the purchase is less than £35.00 and urgent, urgent
meaning that the order can not wait until it can be added to a later order going to
the same supplier, then there is the option of purchasing the goods on the Faculty
Credit card, at the discretion of the Faculty Purchase officer, restrictions apply.
RETROSPECTIVE PURCHASE ORDERS
These are purchase orders
raised to create a commitment on the system after the invoice is received and are
not permitted by University Regulations, therefore all goods and services must
have a purchase order raised before the University receives the invoice. Any
invoices received not correctly addressed or not quoting a Purchase Order
number will be returned to the supplier.
www.see.leeds.ac.uk