School of Earth & Environment
FACULTY OF ENVIRONMENT
Faculty Finance Office Introduction
What we do
Provide a central point of contact for all financial queries NOT relating to
research grants.
Including;
• Expense & petty cash claims
•Raising sales invoices
• Receiving payments (cash, cheque & credit card)
• Monitoring School accounts
www.see.leeds.ac.uk
School of Earth & Environment
FACULTY OF ENVIRONMENT
Who we are
Ben Clark – Finance Manager (ext 31639, b.a.clark@leeds.ac.uk)
Naomi Armstrong – Finance Officer (ext 36760, foe-finance@leeds.ac.uk)
Blessing James – Finance Officer (ext 38148, foe-finance@leeds.ac.uk)
Dorota Karasek – Finance Assistant (ext 36730, foe-finance@leeds.ac.uk)
Jerry Thorp – Finance Assistant (ext 33313, foe-finance@leeds.ac.uk)
Heather Cocker – Finance Officer (maternity leave)
www.see.leeds.ac.uk
School of Earth & Environment
FACULTY OF ENVIRONMENT
Where we are
Faculty of Environment Finance Office
Lifton Villas
1 – 3 Lifton Place
www.see.leeds.ac.uk
School of Earth & Environment
FACULTY OF ENVIRONMENT
RTSG (Research Training Support Grant)
PhD students in Earth & Environment currently receive a Research Training
Support Grant during their studies, the amount received will vary depending on
the funding source.
The School will contribute £1,500 to self-funded students.
Some externally funded RTSG awards are charged a fee to cover costs such as
computing facilities, labs and other services provided by the School. The fee
varies dependent on the student award
Full details of the student financial process can be found on the School website
at;
http://www.see.leeds.ac.uk/internal-users/internal-users-from-oldsite/administration/finance/
www.see.leeds.ac.uk
School of Earth & Environment
FACULTY OF ENVIRONMENT
Postgraduate Accounts
All postgraduate students are given an 8 digit number - used for the financial
administration of their RTSG, bench fees etc.
It is the postgraduate’s responsibility to monitor expenditure.
Details and balances of your account can be obtained from the Finance Office.
Funding Proforma
Before the Finance Office gives you the details of your account we must receive a
completed copy of your funding proforma, authorised by your supervisor and the
postgraduate research office.
This form ensures that you, your supervisor and the Finance Office are aware of
all internal and external funds you have been awarded to support your research
during your PhD.
www.see.leeds.ac.uk
School of Earth & Environment
FACULTY OF ENVIRONMENT
University Expenditure
Expense claims can be made on the following forms;
•
Authority for Payment (AP) – for NON TRAVEL expenses
•
UK Travel & Subsistence (UKTS) – for expenses incurred in the UK and including
some element of travel
•
Overseas Travel & Subsistence (OSTS) - for expenses incurred overseas and
including some element of travel
•
Petty Cash – for NON TRAVEL claims up to £20, available from the Finance
Office directly
•
Advances are available where ‘up-front’ payment is unreasonable or impractical,
but flights, accommodation and other costs should be booked via the Purchasing
Office if this is the case. Advances can take up to 6 weeks to be paid so you must
give us sufficient notice in advance of your trip.
www.see.leeds.ac.uk
School of Earth & Environment
FACULTY OF ENVIRONMENT
University Expenditure
Claims must include original receipts and be submitted within 6 weeks of the end
of the trip.
All expenditure on your accounts must comply with University financial regulations
(http://www.leeds.ac.uk/finance/policies/procedures/index.htm) and must be
authorised by your supervisor BEFORE you send claims to the Finance Office.
Unauthorised claims will be returned.
Expense claims are paid on a monthly basis, and must be received in the Finance
Office by the 13th of the month in order to be paid at the end of that calendar
month.
www.see.leeds.ac.uk
School of Earth & Environment
FACULTY OF ENVIRONMENT
Demonstrating
If you wish to undertake paid demonstrating work during your time at the
University you are required to complete a registration form. This enables us to
register you on the University Payroll system.
Demonstrating is paid at an hourly or daily rate (dependent on the type of work
undertaken) and on a monthly basis.
Normally the lecturer requesting the demonstrating will have had the
demonstrating hours pre approved at the start of the semester.
www.see.leeds.ac.uk