Budget Overview
FOR FY 2015 PLANNING
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Typical Revenue Sources:
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2014 Revenue Sources:
•NPS Contract (WQCD-MtnGeoGeek, LLC)
($40-81k/year)
•REG 85 coalition data upload contracts
(AFCURE & SWQC)
•Individual Fee For Service (FFS) On Demand
•$108/hour, $0.50/mile, pass-thru expenses
•Includes Data Formatting & Training in FFS
•New Organization Set-up Fees ($349/org)
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$70,000.00
2012-2014
Revenue
Sources:
$60,000.00
$50,000.00
$40,000.00
$30,000.00
$20,000.00
FY 2012
$10,000.00
FY 2013
FY 2014
$0.00
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2012
NEW
ORG
FEES
OTHER =
FUND BALANCE
NPS CONTRACT (w/ ammendments #1 &
#2)
WQCD EXCEEDANCE MAP/GIS
CONTRACT
Membership dues
Contributions (see contributions detail tab)
CONTRIBUTIONS
NPS CONTRACT
UPLOAD Service fees (see upload service
fees detail tab)
AFCURE CONTRACT
SWQC CONTRACT
PAY AS GO (NON-CONTRACT, NONFEDERAL FUNDS)
PAY AS GO (NON-CONTRACT, FEDERAL
FUNDS)
TRAINING Service fees (see training service
fees detail tab)
NEW ORGANIZATION Service fees
Foundation grants
Other
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2013
FFS
FEDERAL
NPS CONTRACT (w/ ammendments #1 &
#2)
NEW
ORG
FEES
WQCD EXCEEDANCE MAP/GIS
CONTRACT
Membership dues
Contributions (see contributions detail tab)
CONTRIBUTIONS
NPS CONTRACT
UPLOAD Service fees (see upload service fees
detail tab)
AFCURE CONTRACT
EXCEEDANCE
MAP/ENHANCEMENTS
CONTRACT
SWQC CONTRACT
PAY AS GO (NON-CONTRACT, NONFEDERAL FUNDS)
PAY AS GO (NON-CONTRACT, FEDERAL
FUNDS)
TRAINING Service fees (see training service
fees detail tab)
NEW ORGANIZATION Service fees
Foundation grants
Other
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2014
TRAINING
FEES
NEW
ORG
FEES
NPS CONTRACT (w/ ammendments #1 &
#2)
WQCD EXCEEDANCE MAP/GIS
CONTRACT
Membership dues
FFS (NO CONTRACT)
Contributions (see contributions detail tab)
SWQC REG 85 CONTRACT
PICEANCE
CONTRIBUTIONS
UPLOAD Service fees (see upload service fees
detail tab)
NPS CONTRACT –
INCLUDES
RESTFUL WEB
SERVICES
AFCURE CONTRACT
SWQC CONTRACT
PAY AS GO (NON-CONTRACT, NONFEDERAL FUNDS)
PAY AS GO (NON-CONTRACT, FEDERAL
FUNDS)
TRAINING Service fees (see training service
fees detail tab)
NEW ORGANIZATION Service fees
Foundation grants
Other
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•NPS 2012-2014 Grant:
•8 Tasks
•New Products/Enhancements funded either
w/ amendment (Restful Web Services) or
through other WQCD Non-NPS contract
•Total NPS contract -- $152,762 over 3 years
for specified deliverables/timelines
•Assumptions – LT & TAC would assist or lead
on tasks.
•Grant funded PC at 0.26 FTE
•PC would be funded w/ other funds to be 0.75
FTE
•$31,676/year would be raised by Council & go
toward GRANT deliverables
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NPS 2012-2014 Grant Purpose:
Primary programmatic focus for PC was to
increase the amount and relevancy of the data in
the database - data management system
(AWQMS), increase the number of monitoring
locations with results data connected to the
Monitoring Location/Exceedance Mapper (aka
CDSN Google Map), and create the
complimentary ArcGIS on-line GIS utility and
companion GIS files.
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NPS 2012-2014 Grant Purpose:
Primary administrative focus for PC was to
provide the accounting, reporting, CDSN
technical website maintenance, outreach and
training tools, negotiate and maintain CDSN
contracts (such as those with the technology
hosts, NPS contracts, etc.) and provide
necessary liability insurance for their position as
contractors to CDPHE WQCD for the NPS
contract.
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NPS 2012-2014 Grant Purpose:
The primary administrative focus of the Leadership would be to
support the mission to increase the use of CDSN and data
managed in CDSN; redesign a successful organizational structure
to provide long-term sustainability, resiliency, financial stability, and
technological relevancy to CDSN, and implement the redesigned
structure. Designing a pilot project of migrating a repository of
legacy data into the CDSN was anticipated. A GAP analysis
(Tasks 5 and Tasks 6) which would largely be facilitated, designed
and implemented by Leadership. By mid-2012 Leadership
determined that a Gap Analysis was outside of the scope and
mission of the CDSN, which means that the CDSN project does
not "judge" data. The appropriate scope and mission for CDSN
was to increase the amount of high-quality managed data,
publically available, and increase the use of that data by others
who would use it for their own analyses.
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NPS 2012-2014 Grant Purpose:
In 2012-13 Leadership wanted to replace basin SWAPs in Task 1
with REG85 outreach to encourage dischargers to use CDSN to
manage their REG85 and other data as part of sustainability
strategy.
By mid-2012 Leadership determined that a Gap Analysis was
outside of the scope and mission of the CDSN, which means that
the CDSN project does not "judge" data.
The appropriate scope and mission for CDSN was to increase the
amount of high-quality managed data, publically available, and
increase the use of that data by others who would use it for their
own analyses.
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NPS 2012-2014 Tasks:
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NPS 2012-2014 Grant Requirements, Source 1 is Council:
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What was funded in Grant:
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What was funded in Grant
% of NPS funds allocated to each Task:
17%
24%
Task 1
3%
Task 2
Task 3
Task 4
32%
16%
Task 5
Task 6
Task 7
Task 8
1%
6%
0%
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What was funded in Grant
“Cost” – sum of NPS funds and in-kind accounted for by Task
$66,418.37
$174,189.71
$133,334.60
Task 1
Task 2
$57,863.25
$23,561.85
Task 3
Task 4
Task 5
$24,235.00
Task 6
Task 7
Task 8
$9,368.75
$174,661.00
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NPS Status
T8 (Admin): $1270.11 for completing final report
(also doing RESTFUL project mgmt, data format meetings,
REG85 meetings, pre-data call planning/meetings, on-call
assistance, budget, etc. but unfunded)
T7: $18,340 left – all earmarked for Gold Systems for
programming web services
2012-2014 NPS Funds Spent To Date
TOTAL NPS FUNDS
AVAILABLE:
20%
NPS FUNDS SPENT TO
DATE:
80%
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NPS Match Status – over 200% match (mostly in-kind, not
cash) accounted for!
21.19%
40.02%
8.09%
13.76%
Task 1
Task 2
Task 3
Task 4
Task 5
36.75%
38.62%
Task 6
Task 7
Task 8
9.38%
0.00%
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Going Forward – What TASKS should we do?
What TASKS do we have to do to keep our investment going?
Considered COSTs of –
1. Outreach (SWAPs, Conferences, e-blasts, Other)
2. Data Call Support – compiling & submitting data batches to
WQCD, maintaining close relationship & trust of WQCD
3. Mentoring & Training – really training and on-call help desk.
Some of this is FFS but some is not. People/public call with
questions, need fact sheets, tutorials, webinars, etc.
4. AWQMS/STORET uploads – data formatting and upload as
FFS is successful. Left in FFS category.
5. Migration of USGS data repositories into AWQMS. Groups
paid USGS a lot. Don’t have funds. Post-learning curve,
cost for each is est. at $21,500. 7 more in state.
6. Operation & Maintenance of AWQMS, Map & GIS – a lot
has been invested in these. PCs troubleshoot, fix, create
materials, repurpose/edit materials, update files. If this
stops will we be relevant? Will products lose value? Lab
Guidance effort?
7. Admin – attend meetings, communicate, maintain org
docs, website, accounting, grant writing, membership, etc.
8. Fee for Service – New Orgs, Targeted Training, Data
services
Rates & Suggestions to consider
1. New Org Fee increased to $435
2. Hourly rate increased to $145
3. Mileage/Lodging/Expenses for FFS is given a 10%
Processing Fee to cover FA fees
4. Individual/Biz memberships -- $50/$100
5. Website Sponsorships – non-data org: $1000/year
6. Data org: annual base fee (some are defunct and won’t
pay) – based on volume; number results? Or like GS –
tiered,
a) public/non-profit
b) Local district/govt
c) State govt
d) Federal govt
e) Coalitions (SPCURE/AFCURE/etc)
Lynn Padgett
Project Coordinator, Colorado Data Sharing
Network
970.258.0836
www.ColoradoWaterData.org
cdsn@coloradowaterdata.org