Election Commission of India
Objective :
 Computerized tracking of the election process with the critically
important objective of being able to take timely action in real time.
 It is an ‘Event based management system’ – from the time of dispatch
till the time of deposition of election material after return of parties.
 Polling parties are distributed in remote locations, so the challenge is
to get the information timely
 Events can be of predetermined nature ( eg. Polling party dispatched,
arrived etc.) or of non-predetermined nature (eg. Incidents of
violence). Both types of events need to trigger action on getting
recorded into the system.
Why sms ?
 SMS is a very easy and convenient technology that can be
used for a wide range of applications. Although it has the
widest reach of all the mobile technologies today.
 Incorporates Time delay option, i.e. the recipients phone
being busy does not matter to the sender of SMSs.
 Automatic


Automatic sending of SMSs to the persons who are not reporting
within scheduled / expected time limits.
Automatic sending of SMSs to police stations, magistrates etc. on
receipt of reports of events like violence etc. from polling booths,
sector officers etc.
Information from the polling stations
Pre pollSafe arrival of polling party at polling
station.
 Mock poll conducted.

Information from the polling stations
During pollPoll started.
 9 am Report (Male,Female,Others)count.
 11 am Report (Male,Female,Others)count.
 1 pm Report (Male,Female,Others)count.
 3 pm Report (Male,Female,Others)count.
 5 pm Report (Male,Female,Others)count.
 Voters in queue at the closure of poll.
Exception reports Poll Interrupted due to EVM Non-Functioning.
 Poll interruption due to Law & Order problem.
 Poll interruption due to other Problem.
 Problem resolved

Information from the polling stations
After pollFinal voter turnout.
 Safe arrival of polling party at Record
Room.

SMS Gateway Services from NIC makes it easy to stay connected with all mobile service
operators. We have a wide range of mobile communication solutions including Web
SMS and SMS API Interfaces. The SMS Gateway should be reliable, fast, cost effective
and covers almost all operators in the India.
Process of SMS based monitoring system
 Step 1:- Mobile Registration.




RO (Returning officer)
ARO (Assistant Returning officer)
SO (Sector officer)
PO (Presiding officer)
 Step 2:- Send Events & Time based reports.
 Reports by Presiding Officer/Polling Officer
 Reports by RO/ARO/SO
(if PO does not carry mobile phone with them or
Mobile Phone of PO, for some reasons beyond
control, fails to send SMS)
Roles
 Chief electoral officer
 Can monitor the whole sms poll monitoring system online.
 Can edit details of any polling station online if PO is getting any
problem in sending sms.
 Returning officer
 Mobile registration through SMS or if getting any problem with
sending sms, CEO can do it online on behalf of RO.
 Will get an sms if there exist any problem in any polling station.
 Assistant returning officer
 Mobile registration through SMS or if getting any problem with
sending sms, CEO can do it online on behalf of RO.
 Will get an sms if there exist any problem in any polling station.
Roles
 Sector officer


Mobile registration through SMS or if getting any
problem with sms, CEO can do it online on behalf of
RO.
Can send sms on behalf of any polling station if PO
is getting any problem in sending sms.
 Presiding officer


Mobile registration through SMS or if getting any
problem with sms, CEO can do it online on behalf of
RO.
Send Event and Information bases reports through
SMS.
SMS format SMS is designed in such a format that the message
received by the system(sms gateway) through the
sender(RO/ARO/SO/PO) could be automatically
interpreted and updated into the database .
 Keyword –’poll’
- All sms format will start with this
keyword.
Example:- poll <space> other part of the message.
Message to be sent on
9229333821 – This is the virtual destination
number that we have purchased
from NIC to receive messages
from all over India.
SMS format- Mobile registration
For RO
Date of Registration- P-7 day
SMS syntaxpoll<space>State_code<space>Dist_no<space>Ac_no<space>RO<s
pace>3 digit access code
Eg. poll S05 01 001 RO 855
For ARO
Date of Registration- P-7 day
SMS syntaxpoll<space>State_code<space>Dist_no<space>Ac_no<space>ARO
<space>3 digit access code
SMS format- Mobile registration
For SO
Date of Registration- P-7 day
SMS syntaxpoll<space>State_code<space>Dist_no<space>Ac_no<space>
SECTOR_NO <space> SO<space>3 digit access code
Eg. poll S06 01 001 001 SO 836
For PO
Date of Registration- P-2/P-1 day
SMS syntax
poll<space>State_code<space>Dist_no<space>Ac_no
<space>PS_NO <space>PO<space>3 digit access code
Eg. poll S05 01 001 001 PO 855
Reports by Presiding Officer/Polling Officer
•Event
•Date of Event
•Time of Event
•SMS syntax
•Remarks
Safe Arrival of Polling Party at Polling Station
•Event
•Date of Event
•Time of Event
Mock Poll and attendance of polling agents
•SMS syntax
•Remarks
poll<space> MP<space>04
P-2/P-1 Day
Immediately after reaching Polling Station
poll<space> SAP
SAP- Polling Party Safely Arrived at the Polling station
P-Day
Immediately after conduct of mock poll and before
commencement of poll
MP-Mock Poll Conducted, Last 2 digits stand for no. of
Polling agents present. As per the example polling agents
of 4 contesting candidates are present.
Reports by Presiding Officer/Polling Officer
•Event
•Date of Event
•Time of Event
Poll Started
•SMS syntax
•Remarks
poll<space>PS
•Event
•Date of Event
•Time of Event
Report on 2 hourly (9AM)
P day
Latest by 7:15 am
PS- Poll Started
P-Day
9am
•SMS syntax
poll<space>9AM<space>male,female,other
•Eg
poll<space>9AM<space>111,98,02
Reports by Presiding Officer/Polling Officer
•Event
•Date of Event
•Time of Event
•SMS syntax
•Eg.
•Event
•Date of Event
•Time of Event
•SMS syntax
•Remarks
Report on 2 hourly (11AM)
P day
11am
poll<space>11AM<space>male,female,other
poll<space> 11AM<space>111,98,02
Report on 2 hourly (1PM)
P-Day
1 pm
poll<space> 1PM<space>male,female,other
poll<space> 1PM<space>111,98,02
Reports by Presiding Officer/Polling Officer
•Event
•Date of Event
•Time of Event
•SMS syntax
Eg.
•Event
•Date of Event
•Time of Event
•SMS syntax
•Eg.
Report on 2 hourly (3PM)
P day
3pm
poll<space> 3PM<space>male,female,other
poll<space> 3PM<space>111,98,02
Report on 2 hourly(5PM)
P-Day
5 pm
poll<space> 5PM<space>male,female,other
poll<space> 5PM<space>111,98,02
Reports by Presiding Officer/Polling Officer
•Event
•Date of Event
•Time of Event
Voters in queue at the closure of poll
•SMS syntax
Remarks
poll<space> Q<space>10
•Event
•Date of Event
•Time of Event
Final Voter Turnout
P day
Closure of poll
Q – Stands for Voters in queue at the schedule time for end of
poll. 3 digits stand(s) for total number of voters in queue
•SMS syntax
Eg.
P-Day
After end of Poll
poll<space> VT<space>male,female,other
poll<space> VT<space>454,381,002
Reports by Presiding Officer/Polling Officer
•Event
•Date of Event
•Time of Event
Safe arrival of Polling Party at RC after end of Poll
P day
Immediately after reaching RC
•SMS syntax
•Remarks
poll<space> SARC
•Event
.
•Date of Event
•Time of Event
Poll Interrupted due to EVM Non-Functioning or
apprehension of such problem
P-Day
Immediately after such type of situation
•SMS syntax
Remarks
.
poll<space> PROB<space>EVM
SARC – Stands for Safe arrival of Polling party at RC
PROB- Problem, EVM- Problem of Electronic Voting
Machine.
Reports by Presiding Officer/Polling Officer
•Event
.
•Date of Event
•Time of Event
Poll interrupted or apprehension of poll interruption
due to Law & Order problem
P day
Immediately after such type of situation arises
•SMS syntax
•Remarks
poll<space> PROB<space>LW
•Event
.
•Date of Event
•Time of Event
Poll Interrupted or there is a chance of poll interruption
due to other Problem
P-Day
Immediately after such type of situation arises
•SMS syntax
•Remarks
poll<space> PROB<space>OTH
PROB- Problem, LW - Law & Order Problem.
PROB- Problem, OTH – Other Problem
Reports by Presiding Officer/Polling Officer
•Event
•Date of Event
•Time of Event
.
Problem resolved
•SMS syntax
Remarks
poll<space>PRES
.
P day
Immediately after problem is solved and poll is resumed
in case
PRES means Problem resolved and poll resumed in case there is
interruption.
If PO failed to send sms?
Then
Returning Officer/Assistant Returning
Officer/Sector Officer can send SMS on behalf
of that PO
Poll Report by Returning Officer/Assistant Returning
Officer/Sector Officer
Sl.
No.
Event
1
Safe Arrival of Polling
poll<space>PS_NO<space>SAP
Party at Polling
eg. poll<space>001<space> SAP
Station
Mock Poll and
poll <space>PS_NO<space>MP<space>04
attendance of polling eg. poll<space>001<space> MP<space>04
agents
Poll Started
poll<space>PS_NO<space>PS
2
3
SMS syntax
eg. poll<space>001<space> PS
4
Report on 2 hourly
(9AM)
poll<space>PS_NO<space>9AM<space>male,female,other
eg. poll<space>001<space>9AM<space>111,98,02
5
Report on 2 hourly
(11AM)
poll<space>PS_NO<space>11AM<space>male,female,other
eg. poll<space>001<space>11AM<space>111,98,02
Poll Report by Returning Officer/Assistant Returning
Officer/Sector Officer
Sl.
No.
Event
SMS syntax
6
Report on 2
hourly (1PM)
poll<space>PS_NO<space>1PM<space>male,female,other
eg. poll<space>001<space>1PM<space>111,98,02
7
Report on 2
hourly (3PM)
poll<space>PS_NO<space>3PM<space>male,female,other
eg. poll<space>001<space>3PM<space>111,98,02
8
Report on 2
hourly(5PM)
poll<space>PS_NO<space>5PM<space>male,female,other
eg. poll<space>001<space>5PM<space>111,98,02
9
Voters in
poll<space>PS_NO<space>Q<space>voters in Queue
queue at the eg. poll<space>001<space>Q<space>10
closure of poll
10
Final Voter
poll<space>PS_NO<space>VT<space>male,female,other
Turnout
eg. poll<space>001<space>VT<space>454,381,002
Sl. Event
SMS syntax
No.
11 Safe arrival of Polling Party
poll<space>PS_NO<space>SARC
at RC after end of Poll.
poll<space>001<space>SARC
12 Poll Interrupted due to EVM
Non-Functioning or
apprehension of such
problem
13 Poll interrupted or
apprehension of poll
interruption due to Law &
Order problem
14 Poll Interrupted or there is a
chance of poll interruption
for any other Problem
15 Problem as mentioned in Sl.
NO. 12,13,14 resolved
poll<space>PS_NO <space>PROB<space>EVM
poll<space>001 <space>PROB<space>EVM
poll<space>PS_NO<space> PROB<space>LW
poll<space>001<space> PROB<space>LW
poll<space>PS_NO<space> PROB<space>OTH
poll<space>001<space> PROB<space>OTH
poll<space>PS_NO<space>PRES
poll<space>001 <space>PRES
If SMS is not working then there will be provision
for reporting the poll information through the
website
Training to Presiding officer
 How to send SMS.
 About the keyword ’poll’.
 About the different types of SMS formats.
 When to send SMS (each SMS has to be send on certain
event or time).
 Where to send SMS (each SMS has to be send on a
particular no. given by ECI of CEO office)
 What to do if getting problem in sending SMS.
 Importance of sending SMS accurately and timely.
Thanks