Objectives: Computerized tracking of the election process with the aim of being able to take timely action in real time. It is an ‘Event Based Management System’ – reporting from the time of dispatch till the time of deposition of election material after return of poll parties. Polling parties are distributed in remote locations, so the challenge is to get the timely information. Events can be of predictable nature ( e.g. Polling party dispatched, arrived etc.) or of exceptional nature (e.g. Incidents of violence). Both types of events need to trigger action on getting recorded into the system. Why SMS ? SMS is a very easy and convenient technology that can be used for a wide range of applications. It has the widest reach of all the mobile technologies today. Incorporates Time Delay option, i.e. the recipients phone being busy does not matter to the sender of SMS. SMS format SMS is designed in such a format that the message received by the system (SMS gateway) through the sender (RO/ARO/SO/PO) could be automatically interpreted and updated into the database . - Information from the polling stations Pre poll Safe arrival of polling party at polling station. Mock poll conducted. Information from the polling stations During pollPoll Started. 10 am Report (Male,Female,Others) count. 12 pm Report (Male,Female,Others) count. 2 pm Report (Male,Female,Others) count. 4 pm Report (Male,Female,Others) count. Voters in queue at the closure of poll. Exception reports Poll Interrupted due to EVM Non-Functioning. Poll interruption due to Law & Order problem. Poll interruption due to any other issue. Problem Resolved Information from the polling stations After poll Final voter turnout. Safe arrival of polling party at Record Room. SMS Gateway Services from NIC makes it easy to stay connected with all mobile service operators. We have a wide range of mobile communication solutions including Web SMS and SMS API Interfaces. The SMS Gateway should be reliable, fast, cost effective and covers almost all operators in the India. Message to be sent on 7738299899 This is the virtual destination number (on NIC Gateway) to receive and manage messages Process of SMS based monitoring system Step 1:- Mobile Registration (Authentication from Databases) RO (Returning officer) ARO (Assistant Returning officer) SO (Sector officer) PO (Presiding officer)/ Polling Officer (P1) Step 2:- Send Events & Time based reports. Reports by Presiding Officer/Polling Officer Reports by RO/ARO/SO (if PO does not carry mobile phone or Mobile Phone of PO, for some reason, fails to send SMS) Roles Chief Electoral Officer Can monitor the whole SMS poll monitoring system online. Can edit details of any polling station online on the web page if PO is getting any problem in sending SMS. District Election Officer The DEO can do the same for his/ her district. Returning Officer If PO is having any problem with sending SMS, RO can do it online on behalf of PO. Assistant Returning Officer Backup for RO. Sector Officer Backup for RO. Presiding Officer/ Polling Officer – 1 Primarily responsible for sending SMS to the system Reports by Presiding Officer/Polling Officer •Event •Date of Event •Time of Event •SMS syntax Safe Arrival of Polling Party at Polling Station •Remarks SAP- Polling Party Safely Arrived at the Polling station •Event •Date of Event •Time of Event Mock Poll and attendance of polling agents P-2/P-1 Day Immediately after reaching Polling Station JNKERM<space>SAP •Example: JNKERM SAP P-Day Immediately after conduct of mock poll and before commencement of actual voting •SMS syntax JNKERM<space>MP<space>NN •Example: JNKERM MP 04 •Remarks MP-Mock Poll Conducted, Last 2 digits stand for no. of Polling agents present. As per the example polling agents of 4 contesting candidates are present. Reports by Presiding Officer/Polling Officer •Event •Date of Event •Time of Event Poll Started (8 AM) P-Day Latest by 8.15 am JNKERM<space>PLS •Example: JNKERM PLS •SMS syntax •Event •Date of Event •Time of Event Report on 2 hourly status (10 AM) •SMS syntax JNKERM<space>10AM<space>M,F,T •Example: JNKERM 10AM 65,50,3 P-Day 10 am •Note” There should be no spaces between values for M, F and T; only commas. Reports by Presiding Officer/Polling Officer •Event •Date of Event •Time of Event Report on 2 hourly status (12 Noon) •SMS syntax JNKERM<space>12PM<space>M,F,T •Example: JNKERM 12PM 103,98,7 P-Day 12 Noon •Note” There should be no spaces between values for M, F and T; only commas. •Event •Date of Event •Time of Event Report on 2 hourly status (2 PM) •SMS syntax JNKERM<space>2PM<space>M,F,T •Example: JNKERM 2PM 187,189,11 P-Day 2 pm •Note” There should be no spaces between values for M, F and T; only commas. Reports by Presiding Officer/Polling Officer •Event •Date of Event •Time of Event Report on 2 hourly status (4 PM) •SMS syntax JNKERM<space>4PM<space>M,F,T •Example: JNKERM 4PM 268,265,26 P-Day 4 pm •Note” There should be no spaces between values for M, F and T; only commas. Reports by Presiding Officer/Polling Officer •Event •Date of Event •Time of Event Voters in queue at the closure of poll •SMS syntax •Example: JNKERM<space>Q<space>N JNKERM Q 102 Remarks The figure after Q – Stands for Total Voters in queue at the P day Closure of poll schedule time for end of poll. The 3 digits stand(s) for total number of voters in queue. •Event •Date of Event •Time of Event •SMS syntax Example: Final Voter Turnout P-Day After end of Poll JNKERM<space>VT<space>M,F,T JNKERM VT 454,381,2 Note” There should be no spaces between values for M, F and T; only commas. Reports by Presiding Officer/Polling Officer •Event •Date of Event •Time of Event Safe arrival of Polling Party at RC after end of Poll P day Immediately after reaching RC JNKERM<space>SARC •Example: JNKERM SARC •SMS syntax •Remarks SARC – Stands for Safe arrival of Polling party at RC •Event . •Date of Event •Time of Event Poll Interrupted due to EVM Non-Functioning or apprehension of such problem P-Day Immediately after such type of situation JNKERM<space>PROB<space>EVM •Example: JNKERM PROB EVM •SMS syntax Remarks: PROB- Problem, EVM- Electronic Voting Machine. Reports by Presiding Officer/Polling Officer •Event . •Date of Event •Time of Event Poll interrupted or apprehension of poll interruption due to Law & Order problem P day Immediately after such type of situation arises JNKERM<space>PROB<space>LW •Example: JNKERM PROB LW •SMS syntax •Remarks PROB- Problem, LW - Law & Order Problem. •Event . •Date of Event •Time of Event Poll Interrupted or there is a chance of poll interruption due to other Problem P-Day Immediately after such type of situation arises JNKERM<space>PROB<space>OTH •Example: JNKERM PROB OTH •SMS syntax •Remarks PROB- Problem, OTH – Other category of Problem Reports by Presiding Officer/Polling Officer •Event •Date of Event •Time of Event . Problem resolved P day Immediately after problem is solved and poll is resumed in case JNKERM<space>PRES •Example: JNKERM PRES •SMS syntax Remarks . PRES means Problem resolved and poll resumed in case there is interruption. If PO failed to send SMS? Then, one of the following can send SMS on behalf of that PO Returning Officer Assistant Returning Officer Sector Officer Polling Officer – I (Same Syntax) Reports by Presiding Officer/Polling Officer •Event •Date of Event •Time of Event •SMS syntax Safe Arrival of Polling Party at Polling Station •Remarks SAP- Polling Party Safely Arrived at the Polling station 23 •Event •Date of Event •Time of Event Mock Poll and attendance of polling agents P-2/P-1 Day Immediately after reaching Polling Station JNKERM<space>PS_NO<space>SAP •Example: JNKERM 23 SAP P-Day Immediately after conduct of mock poll and before commencement of actual voting •SMS syntax JNKERM<space>PS_NO<space>MP<space>NN •Example: JNKERM 23 MP 04 •Remarks MP-Mock Poll Conducted, Last 2 digits stand for no. of Polling agents present. As per the example polling agents of 4 contesting candidates are present at PS 23. Reports by Presiding Officer/Polling Officer •Event •Date of Event •Time of Event Poll Started (8 AM) P-Day Latest by 8.15 am JNKERM<space>PS_NO<space>PLS •Example: JNKERM 23 PLS •SMS syntax •Event •Date of Event •Time of Event Report on 2 hourly status (10 AM) P-Day 10 am •SMS syntax JNKERM<space>PS_NO<space>10AM<space>M,F,T •Example: JNKERM 23 10AM 65,50,3 •Note” There should be no spaces between values for M, F and T; only commas. Reports by Presiding Officer/Polling Officer •Event •Date of Event •Time of Event Report on 2 hourly status (12 Noon) P-Day 12 Noon •SMS syntax JNKERM<space>PS_NO<space>12PM<space>M,F,T •Example: JNKERM 23 12PM 103,98,7 •Note” There should be no spaces between values for M, F and T; only commas. •Event •Date of Event •Time of Event Report on 2 hourly status (2 PM) P-Day 2 pm •SMS syntax JNKERM<space>PS_NO<space>2PM<space>M,F,T •Example: JNKERM 23 2PM 187,189,11 •Note” There should be no spaces between values for M, F and T; only commas. Reports by Presiding Officer/Polling Officer •Event •Date of Event •Time of Event Report on 2 hourly status (4 PM) P-Day 4 pm •SMS syntax JNKERM<space>PS_NO<space>4PM<space>M,F,T •Example: JNKERM 23 4PM 268,265,26 •Note” There should be no spaces between values for M, F and T; only commas. Reports by Presiding Officer/Polling Officer •Event •Date of Event •Time of Event Voters in queue at the closure of poll •SMS syntax •Example: JNKERM<space>PS_NO<space>Q<space>N JNKERM 23 Q 102 Remarks The figure after Q – Stands for Total Voters in queue at the P day Closure of poll schedule time for end of poll. The 3 digits stand(s) for total number of voters in queue. •Event •Date of Event •Time of Event •SMS syntax Final Voter Turnout P-Day After end of Poll JNKERM<space>PS_NO<space>VT<space>M,F,T Example: JNKERM 23 VT 454,381,2 Note” There should be no spaces between values for M, F and T; only commas. Reports by Presiding Officer/Polling Officer •Event •Date of Event •Time of Event Safe arrival of Polling Party at RC after end of Poll P day Immediately after reaching RC JNKERM<space>PS_NO<space>SARC •Example: JNKERM 23 SARC •SMS syntax •Remarks SARC – Stands for Safe arrival of Polling party at RC •Event . •Date of Event •Time of Event •SMS syntax Poll Interrupted due to EVM Non-Functioning or apprehension of such problem P-Day Immediately after such type of situation JNKERM<space>PS_NO<space>PROB<space>EVM •Example: JNKERM 23 PROB EVM Remarks: PROB- Problem, EVM- Electronic Voting Machine. Reports by Presiding Officer/Polling Officer •Event . •Date of Event •Time of Event •SMS syntax Poll interrupted or apprehension of poll interruption due to Law & Order problem P day Immediately after such type of situation arises JNKERM<space>PS_NO<space>PROB<space>LW •Example: JNKERM 23 PROB LW •Remarks PROB- Problem, LW - Law & Order Problem. •Event . •Date of Event •Time of Event •SMS syntax Poll Interrupted or there is a chance of poll interruption due to other Problem P-Day Immediately after such type of situation arises JNKERM<space>PS_NO<space>PROB<space>OTH •Example: JNKERM 23 PROB OTH •Remarks PROB- Problem, OTH – Other category of Problem Reports by Presiding Officer/Polling Officer •Event •Date of Event •Time of Event . Problem resolved P day Immediately after problem is solved and poll is resumed in case JNKERM<space>PS_NO<space>PRES •Example: JNKERM 23 PRES •SMS syntax Remarks . PRES means Problem resolved and poll resumed in case there is interruption. The data collected through the SMS would be reflected on a website being monitored by the Election Commission and the Chief Electoral Officer, J&K Monitoring Site Graphical Representation Pre-Requisites RO database should be up to date in MCC-LOR (Centrally by NIC JKSU) ARO database should be up to date in MCC-LOR (Centrally by NIC JKSU) Statistics of PS wise Total Voters should be updated (Centrally by NIC JKSU) SO database should be up to date in MCC-LOR PO database should be up to date in JKEDIS (System will pick it up after 3rd Randomization) Pre-Requisites All Mobile Numbers (RO/ARO/SO/PO/P1) should be captured in the relevant databases (MCC-LOR/ JKEDIS etc.). The Virtual Mobile Number should be saved in Contacts List with a short name, e.g. ‘VMN’. Disable the Predictive Text settings in your phone. For example, in Android based Samsung Phones the method is Settings > Language and Input > Samsung Keyboard > Predictive Text. Disable it by dragging it to the left. Some Important Points Establishment of DEO level control room where data entry in case of non receipt of SMS and general monitoring would be done. There is no Mobile Registration to be done before hand (unlike in PGR or e-Filing of ERMS). The CEO/DEO level interface would run on NICNET The URL is http://10.148.2.19. The syntax of SMS is “case insensitive”. Thus ‘JNKERM’ and ‘jnkerm’ would be treated as same. Normal SMS rates would apply. Some Important Points The PS_NO in SMS sent by RO/ARO does not have a definite length, e.g. 1 can be entered as 1 or 01 or 001. If some parameter value (e.g. Third Gender Voters) is zero, it should be written as 0 and not omitted. A special SMS for RO to affect last minute changes in PO for any PS would be shortly provided. SMS delay on account of Mobile network problems must be compensated by action (data entry) at the DEO control room. No post facto data updation is required by the system. Training to Presiding Officer Importance of sending SMS accurately and in time. Phone Predictive Text Disable Option How to send SMS. About the different types of SMS formats. When to send SMS (each SMS has to be sent on certain event or time). Where to send SMS (each SMS has to be sent on the number 7738-299-899) What to do if facing problem in sending SMS. ‘Q’ Information System Message to be sent on 7738299899 This is the virtual destination number (on NIC Gateway) to receive and manage messages Objectives: A tool for voters to know about rush at the polling booth on poll day. BLO would report about the number of persons standing in queue at any given time at their polling booth. BLO would send this information by SMS several times during poll hours. Voter would send SMS for querying current position of queue. On receiving this query SMS from the voter, the system would send detailed information to the voter. The BLO SMS would have a pre-defined syntax SMS Syntax SMS by BLO (for Updating Data on Server) JNKERM<space>VOT<space>NNN Where NNN indicates the number of voters in queue at the time of sending SMS. For example: JNKERM VOT 114 114 indicates the number of persons in queue at that time SMS Syntax SMS by Voter (for Querying) JNKERM<space>Q<space>ACNO,PSNO Where ACNO indicates the AC Number and PSNO indicates the Polling Station Number For example: JNKERM Q 71,25 It will give the number of persons in queue in polling station number 25 of AC 71-Gandhi Nagar SMS Syntax Reply to SMS by Voter (from Server) AC-ACNO<space>PS-PSNO<space>No. of Voters in Q- <NNN> On-<Date><space><Time> Where ACNO indicates the AC Number and PSNO indicates the Polling Station Number NNN is the number of voters in queue Date is Poll Date and Time is that of last updation by the BLO For example: AC-71 PS-25 No. of Voters in Q-88 OnDecember 20, 2014 at 2.30 pm Pre-Requisites BLO database should be up to date. The link for updation is http://10.148.2.19/jkerms/erms. This is an option which is already being used. All Mobile Numbers for BLOs should be captured in the relevant database. Pre-Requisites The Virtual Mobile Number should be saved in Contacts List with a short name, e.g. ‘VMN’. Disable the Predictive Text settings in your phone. For example, in Android based Samsung Phones the method is Settings > Language and Input > Samsung Keyboard > Predictive Text. Disable it by dragging it to the left. Some Important Points There is no Mobile Registration to be done before hand (unlike in PGR or e-Filing of ERMS). The syntax of SMS is “case insensitive”. Thus ‘JNKERM’ and ‘jnkerm’ would be treated as same. Normal SMS rates would apply. Training to Booth Level Officer Importance of sending SMS accurately and in time. Phone Predictive Text Disable Option How to send SMS. About the SMS formats. SMS must be sent at regular intervals (but not necessarily at a fixed hour) Where to send SMS (each SMS has to be sent on the number 7738299899) Bulk Print the summary of SMS formats & circulate Publicize the ‘Q’ application in the print and electronic media. After this VC Session We will share this PPT and a summary of SMS formats with you A “Dry Run” would be conducted for each phase of election (dates would be communicated subsequently) DEO level login to be provided for poll day monitoring (by e-Mail) Please explain the system to the concerned as soon as possible. Training sessions for RO/ ARO/ PO (for SMS based PDMS) Training / briefing sessions for BLO (for “Q” application) Bulk Print the summary of SMS formats & circulate Publicize the ‘Q’ application in the print and electronic media. Query Redress Mr. Baiju Ubbott, Scientist ‘B’ 94191-51650 baiju.ubbot@nic.in Mr. Saleem Khan, Scientist ‘E’ 94191-23923 saleem.khan@nic.in Thanks