Automation of the
Application and Issuance of the
SPS Import Clearance
Francis Norman Lopez
President
Agenda
• Introduction
• BOC e2m Import Procedures
• DA Automated SPS Import Clearance
• National Single Window
• Moving Forward
• Q&A
About InterCommerce
•
IT, Value Added Network Services company
– with more than 22 years experience in B2B transactions, and
– more than 12 years in eCustoms Services – accredited as EDI VAN in
1998 and now Accredited by Customs, PEZA, Clark and Subic
Freeports, the Board of Investment and the Department of Agriculture:
BAI, BPI and BFAR - as Value Added Service Provider (VASP)
•
A distributor of Global Exchange Services – GXS, the largest
global B2B eCommerce services provider
•
Member, Pan Asian eCommerce Alliance (PAA)
•
Independent IT Company - No Affiliation with any logistics
company (broker, forwarder, warehouse operator), thus no
potential conflict of interest with client logistics providers, and
ensuring data confidentiality and integrity
•
InterCommerce . . . YOUR Value Added Service Partner
Local Focus – Global Reach !
PEZA
Department of Agriculture
BAI
BPI
BFAR
Pan Asian eCommerce Alliance
 Established in 2000
 12 Members VASP
accredited by
respective
Customs
authorities; INS –
12th Member
 Legal framework,
PKI mutual
recognition, and
secure cross
border transaction
service
Import Entry Workflows – e2m IAS
Application to Import Clearance
DA: BAI, BPI, BFAR
SPS Import
Clearance Data
National
Single Window
Airline/
Shipping Line
Forwarder/
Consolidator
Manifest/BL
IED,
Import Entry SAD
(Formal/Wrhouse)
(BOL, GEN CTN)
Internet
BOC
Response:
Assessment
Final/Temporary
Broker
VASP
Invoice,
BL/AWB
Importer
CPRS
Approved
COR w BOC CCN
?
Certificate of
Registration/CCN
Importers’
Online Visibility:
Import Entry,
Assessment
Statement of Settlement
Of Duties and Taxes (SSDT)
VASP
Gateway
Release
Instruction
Arrastre, Whse,
CY-CFS
BOC Final Payment Instruction
(Net: duties, taxes, fees – IPF, CSF, others)
Debit from
Importer Account
AAB Final Payment Confirmation
BRN + Auto Debit
Agreement (ADA)
AAB
BAP/PASS5
e2m IAS
Role of Value Added Service Provider VASP
 Enabler for electronic transactions with Customs and other
government agencies
– Provide front-end ICT systems available to registered
importers, exporters and designated brokers, and
infrastructure and telecommunications facilities, to allow
electronic transactions with back-office system of Customs
and OGAs,
– Conduct orientation and user training
– Provide customer support and helpdesk
 Adopt to global best practices to facilitate trade,
particularly cross border information exchange
VASP Role in SPS IC Implementation
• InterCommerce enabling the importers
– Orientation on automated permit processes and
requirements, and assistance for compliance to agency
requirements
– Provision of an online system (24/7) for the preparation of
the permit application to agency accredited importers
– Hands-on user training and initial implementation
– Integration of data for other trade processes and generation
of reports
– Technical support and Helpdesk (8:00am to 10:00pm,
Monday to Sunday)
Import Workflows – eg BAI
• Accreditation of regular importer of import
products regulated by DA Agencies
Start
SCM: PO,
Proforma Invoice
• Import product may require registration or be
subject to laboratory tests and BFAD
Certificate
BAI: Import Permit
Clearance
• Copy of approved Import Permit submitted to
supplier as a requisite prior to export (BAI)
BIR: ATRIG
• Ship-out date must be within 60 days after
Import Clearance approval
BOC: Import
Entry, Release
• Import Permit/Clearance and Certificate
required by BIR for issuance of ATRIG (BAI)
End
• Import Permit/Certificate and ATRIG required
by BOC for processing import entry and
release of goods
BAI Import Clearance, Permit
BAI
Application Form
Submit
Application
Pay Import
Permit/Clearance Fee
BAI Review,
Process, Endorse
Print Import Clearance for
Approval/Signature
Approve, Sign
Notarize
Import Clearance
• Application Forms
– NVQS Import Clearance
– AFSD Import Permit
– LSD-VBSS Permit
Harmonize
Forms
• BAI Product Groups
– Animal and Animal Products
• Live animals, Animal by-products,
Animal products
– Feeds and Feedstuff
• Feed ingredients and components,
Veterinary drugs and products
– Veterinary Biological Products
• Cycle Time
– Average 3 days
Pre-Qualify
Importer, Products
Reduce Cycle
Time
• Fees
– P100, P125, P200, P250 and P500
• Other Expenses
– Man-hours
– Transportation
– Other expenses due to delays in the
approval of the permit
Reduce Costs
Automated Import Permit Model
• Accreditation and Registration
– Importers and respective products
– Online repository, database and maintenance
• Electronic Processing by Agency
– Automated validation of mandatory data eg only accredited
importers and registered importables
– Automated/online review, endorsement and approval
– Autodebit payment of agency/permit fees
– Online printing of approved permits with reference number
and barcode
DA SPS Import Clearance - Overview
BPI Plant,
Plant Products
BAI Live Animal
BAI Animal
Products
Internet
BAI Veterinary
& Biologicals
Importer,
Authorized
Rep/Broker
DA Trade System
BFAR, Fisheries
and Aquatic
Resources
BPI, BAI, BFAR
Quarantine Offices
DA ITCAF
(System Administrator)
Importer Procedures
Registration
Application
• Registration with
DA Agency
• Online preparation,
via Internet/INS
• Submission of the
List of Importables
• Electronic
submission of SPS
Application
• Remittance of
Advances for SPS
Fees to DA Agency
Cashier
• Receipt of BAI
Response
• Printing of the
Approved SPS
Import Clearance,
Import Certificate
Utilization
• Send copy of SPS
Import Clearance
to supplier (origin)
• Submit SPS IC +
Certification to BIR
for ATRIG
• Attach SPS import
Clearance doc to
Import Entry
Declaration
Agency Procedures
Registration
• Approve importer
registration
Processing
• Automated validation of
data
• Approve the List of
Importables
• Review of application,
determine other
conditions of import
• Receipt of Advances
for SPS Fees,
• Autodebit payment of SPS
issuance of Official
Fee
Receipt
• Endorsment and Approval
• Agency transmits
response to Importer and
approved SPS data to
NSW
Quarantine
• Quarantine Officer
access to approved
SPS Import Clearance
• Validate SPS
document vs
approved SPS online,
cargo
• Approve clearance
and release of cargo
Changes in Procedures
• Use of online forms for preparation, support documents
(scanned documents) attached to application, 24 / 7
• Harmonized SPS Import Clearance form for BAI, BFAR and BPI
• Eliminate manual steps:
– Submission of application form and support documents
– Manual, over the counter payment of SPS Fees
– Manual typing of NVQS Import Clearance, AFSD Import Permit,
LSD-VBSS Permit and BAI Certificate for BIR ATRIG
– Physical signature on document
– Notarization of Import Permit
• Electronic submission of approved SPS data to NSW for
Customs automated validation vs import declaration
• Advanced information on approved SPS Import Clearance to
Quarantine Officer
Benefits
• Agency
–
–
–
–
Focus on substantive functions, less clerical tasks
Faster cycle time on processing and issuance of permit
Advance information to quarantine officers assigned at ports
Online databases, real time reports and statistics
• Importer
–
–
–
–
Faster, predictable response time to permit applications
Improved compliance to policies and procedures
Less clerical task and document handling
Cost savings on trade processes
Importers : Next Steps
• With DA
– Accreditation with respective agencies
– Registration of importables for agency approval
– Advances for SPS Import Clearance Fee
• With InterCommerce
– Registration for DA SPS IC Services, Online Visibility
– Attend User Training of online preparation and submission of
SPS Import Clearance, Online Visibility (Transactions with
DA and Customs)
– Advances for INS Transaction Charges
Questions and Answers
Unit 2203, 88 Corporate Center
Sedeno St., Salcedo Village
Makati City 1227
Telephone: +02 843 2792
Fax: +02 843 8160
Email: marketing@intercommerce.com.ph
www.intercommerce.com.ph
Registry of Importers
Online Registration of Importer
List of Importables of Importers
Importer Access to InterCommerce
Select WebCWS Application
Preparation of the Application for SPS
Select Agency
Confirm Importer Data
Add Purpose and Supplier Data
Add Import Shipping Data
Add Item
Add Item Details
Attach Support Documents
Submit SPS Application
Monitor Balance of Advances with Agency
Application Received by Agency
Login as Reviewer
Select Application for Review
View Details
Add Conditions
Login for Endorsement to Director
Select SPS Application
View Details,
Conditions and
Endorse
Login as Director for Approval
Select SPS Application
View Details,
and Approve
WORLD TRADE
WTO Notice
G/SPS/GEN/1001
8 March 2010
ORGANIZATION
(10-1233)
Committee on Sanitary and Phytosanitary Measures
Original: English
PILOT IMPLEMENTATION OF THE INS TRADE SOFTWARE SYSTEM
Communication from the Philippines
The following communication, received on 3 March 2010, is being circulated at the request of
the Delegation of the Philippines.
_______________
1.
The Philippine Department of Agriculture has adopted a procedural shift from manual to
automated application and issuance of Sanitary and Phytosanitary (SPS) Import Clearance. It has
started the pilot implementation of the INS Trade Software System which automates the application
and issuance of SPS Import Clearance since 16 December 2009 until the month of March 2010. SPS
Import Clearance is a document that shall be used by the selected pilot importers to undertake
importations with their foreign suppliers, replacing the Veterinary Quarantine Clearance (VQC), Plant
Quarantine Clearance (PQC), and Import Permit (IP) issued by the Bureau of Animal Industry (BAI),
Bureau of Plant Industry (BPI), and Bureau of Fisheries and Aquatic Resources (BFAR), respectively.
2.
One of the highlights of this activity is the pilot dry run/test of the system where the selected
pilot importers will do live transactions from application, processing, approval of the SPS import
clearance, up to the arrival and inspection of the imported commodity at the port.
3.
In this regard, we would like to inform the entire membership of the WTO that the SPS
Import Clearance issuing agencies, i.e., BAI, BPI, and BFAR and pilot importers shall be using the
attached harmonized forms1 of the SPS Import Clearance for the entire duration of this exercise.
Please note, however, that while the system is in pilot mode, import permits issued to other importers
through the manual processing and issuance procedure are still valid for importation and inspection.
4.
Furthermore, we would also request the cooperation of WTO Members in informing their
relevant agencies and suppliers of this exercise, in order to facilitate and ensure the smooth
implementation of this activity.
_______________
Back to
BAI Procedures
1
In English only.
Login as Quarantine Officer at Port
View Approved SPS Import Clearance
View SPS
Details
Tag SPS
as Used
Input Data on Actual Inspection
Record of Actual Inspection
Importer Registration with InterCommerce
1. Importer registers with InterCommerce online
(www.intercommerce.com.ph), providing UserID, password
2. Submit accomplished and submits Registration for CPRS and
Online Visibility
3. Upon validation, InterCommerce activates UserID, password
With registration with InterCommerce, importers have
FREE access to eCustoms Services: CPRS preparation, submission,
Online Visibility on trade transactions, download SSDT and
Management Reports eg Monthly Statement of VAT payments
Questions and Answers
Unit 2203, 88 Corporate Center
Sedeno St., Salcedo Village
Makati City 1227
Telephone: +02 843 2792
Fax: +02 843 8160
Email: marketing@intercommerce.com.ph
www.intercommerce.com.ph