DOING BUSINESS WITH THE VA
Network Contracting Office 18
Cathy Fernandez
Small Business Specialist
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Introduction to VA
What VA Purchases
Order of Precedence
Public Law 109 and Verification
How We Purchase Items/Services
Prime & Subcontracting Opportunities
FSS/GSA Schedules
Top 10 NAICS
VISN 18 Forecast of Contracting Opportunities Overview
Under $25K – Top Recurring NAICS
FSS and GSA Contracts
WSNC Contracts
2014 Vendor Fairs and Other Events
2013 Final Socio-Economic Goals Report
Improving Your Chances to Receive an Award
Site of Interest
Agenda
“To care for him who shall have borne the
battle, and for his widow and orphan, by
serving and honoring the men and women
who are America’s Veterans.”
Abraham Lincoln
VA’s Mission
VHA Structure – “VISNs”
Veterans Integrated Service Networks
VISN 18 Footprint
» Square Miles: 349,615
» Veteran Enrollees: 374,173
» States: 05
» Senators: 10
» Congressional Districts: 18
» VAMCs: 06
» CBOCs**: 44
» Vet Centers: 13
» VBA Regional Offices: 02
» National Cemeteries: 05
» State Veterans Cemeteries: 02
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FY 2014 Budget Request - $152.7 Billion
FY 2013 Budget – $150 Billion
FY 2012 Budget - $132 Billion
23.8 Million+ Veterans; 39.1 Million
Families
• 286,000 Employees – 2nd Largest
• 85,428 Volunteers- 11.6 million hours
VA Profile
Oversight of Small Business Program
Contact for Small Businesses
 Liaison between contractors and the VA
Assist Customers, Contracting/Acquisition staff
Small Business Specialist
Duties
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VA Medical Centers
Veterans Integrated Service Networks
VA National Acquisition Center (NAC)
Office of Acquisition, Logistics & Construction
VA National Cemetery Administration
VA Franchise Data Center, Austin, TX
VA Office of Administration
VA Acquisition and Logistics Center
VA Technology Acquisition Center
Who Buys
• Information Technology
- Hardware, Software, Maintenance & Other
Services
• Medical, Dental and Veterinary Equipment &
Supplies, Pharmaceuticals (FSC 65)
• Instruments & Laboratory Equip (FSC 66)
• Perishable and Non-Perishable Subsistence
(i.e., bread, dairy and produce)
What VA Purchases
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Trash, Garbage & Infectious Waste Disposal
Architect & Engineer Services
Construction Services
Office Supplies & Equipment
Office/Medical Equipment Maintenance
Consulting & Advisory Services
Transportation Services
Other services (physician, maintenance, pest
control, medical services (MRI/CT, lab testing)
What VA Purchases
Public Law 109-461
Order Of Precedence
1. Federal Prison Industries
2. Javits-Wagner-O’Day (JWOD)/AbilityOne
3. Federal Supply Schedules
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OPEN MARKET
SDVOSBs
VOSBs
8a/HUB Zone (tied)
All Other Small Businesses
9. Full and Open Competition
• Responsible Organization
– VA’s Center for Veterans Enterprise
– Contact: VACVE@va.gov
• Locate Program Application Information:
– www.VetBiz.gov – click on Vendor
Information Pages database
• Fully electronic and secure application
process
VA PL-109 Verification
Who may apply:
Owners who are veterans, service-disabled
veterans, or eligible surviving spouses
Eligible Term:
One year with no change in ownership
PL-109 Verification Program
Process has 3 steps
 First, application is checked to ensure all
required documents are submitted
 Second, the documents are carefully checked to
verify information an authenticity
 Third, a site visit is conducted to ensure that
business location exists and verify other
information pertinent to company and records
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CVE VERIFICATION PROCESS
CVE has now extended the one year reverification to two years before a
company needs to re-verify.
 CVE has joined forces with the PTACs and
the Veterans Small Business Coalition to
assist SDVOSB/VOSB companies with the
verification process.
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What’s New with CVE
Verification Logos
Steal this at your own risk!!
• Traditional competitive procurements
• MATOCS (Multiple Award Task Order
Contracts)
- Phoenix/Prescott (active)
- Tucson/Big Spring (active)
- Albuquerque/El Paso/Amarillo (active)
• USACE (US Army Corps of Engineers
How VA Buys Construction
Services
• Prime Vendor Programs
- Medical/Surgical
- Pharmaceutical
- Subsistence
• National Contracts
• Open Market
How VA Buys Medical Needs
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NASA SEWP* (www.sewp.nasa.gov)
VETS-GWAC** (www.gsa.gov/vetsgwac)
GITSS** (www.buyit.gov)
FSS (www.fss.gsa.gov)
Open Market (FAR Parts 12, 13, 14 & 15)
*Mandatory Use
**Preferred Acquisition Method
How VA Acquires IT
• Open market acquisitions & contract awards published
in the Federal Business Opportunities System
(www.fbo.gov)
• VA Forecast of Contracting Opportunities
(www.va.gov/osdbu)
• VA subcontracting opportunities (www.va.gov/osdbu)
• Federal Procurement Data System (FPDS)
(https://fpds.gov)
• Small Business Administration’s Sub-Net
(http://web.sba.gov/subnet/)
Prime and Subcontracting
Opportunities
SDVOSBs and VOSBs may subcontract to
businesses of any size
Must abide by 52.219-27(c), which spells out
the burden of the costs of personnel or
manufacturing
Services: 50%
Supplies: 50%
Construction: 15%
Special Trades: 25%
Limitations on Subcontracting
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236220 – Commercial & Institutional Building Construction
238390 – Office/Laboratory Furniture and Installation
339112 – Surgical/Medical Instrument Manufacturing
339113 - Surgical Appliance/Supplies Manufacturing
811412 – Appliance Repair & Maintenance
561320 - Temporary Staffing (physicians)
561 Series – Administrative/Support Services
(janitorial/security/landscaping/office support)
621 Series – Health Care & Social Assistance
(physicians/ambulance/labs/blood banks/home health
care)
623 Series – Nursing & Residential Care Facilities
624 Series – Social Assistance (temporary shelters/services
for elderly/disabilities)
Top 10 NAICS Codes
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The VA FCO site contains proposed procurements
for the current fiscal year
This information is located on the VA OSDBU site
The site is www.va.gov/osdbu
Check the site regularly and set up alerts on particular
NAICS code and area you are interested in
The FCO site can be drilled down to each facility, state,
VISN, etc.
Remember that the FCO is only a forecast
Forecast of Contracting Opportunities
(FBO)
Many rumors are out there regarding end
of year purchases
 All purchases regardless of time of year
are competitive
 All that end of year indicates is that the
monies must be obligated before 9/30
 Keep an eye out for GSA e-buy, FBO and
FCO for upcoming procurements
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End of Year Purchases
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339112 Surgical/Medical Instrument
339113 Surgical Appliances/Supplies
325412 Pharmaceutical Prep Manuf
325413 In-Vitro Diagnostic Substance
Manufacturing
561613 Armored Car Services
541310 Architectural Services
337127 Institutional Furniture
541519 Other Computer Related Svcs
Under $25K Top Purchases by NAICS
VISN wide – Artificial limbs - $16M/5 yrs
 AZ wide – Nursing Homes - $3M/5 yrs
 VISN wide – A/E - $10M (SB set aside)
 MATOC for Phx and Prescott – 3rd quarter
 AZ wide – lab testing - $8-9M/5 yrs
 Phoenix – ambulance svcs - $6M/5 yrs
 Tucson – ambulance svcs - $10M/5 yrs
 Tucson – healthcare for homeless vets -$4.1M
 VISN wide – bread - $362K/5 yrs – SB set aside
– est. issue date 12/16/13 – est. award 3/1/14
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Upcoming Procurements
for Arizona Area
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Mandatory source of long term contracts for
medical supplies, services and pharmaceuticals
Multiple award program with IDIQ supply
contracts
These contracts support recurring requirements
for VA and other agencies
Goal is to establish terms/conditions equal to or
better than vendor’s most favored customer
VA FSS manages 9 multiple award schedule
programs under Groups 62, 65 and 66
Provide countless opportunities for both small
and large businesses but requires a considerable
amount of both time and capital resources
Check www.fss.va.gov for more information
FSS Contracts
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GSA established non-mandatory long-term government
wide contracts with commercial firms to provide access to
millions of commercial products and services at volume
discount pricing
To become a GSA vendor, vendor must submit an offer in
response to applicable GSA schedule solicitation via eOffer
Awards to responsible companies offering fair and
reasonable prices that fall within the generic descriptions in
GSA solicitations
Fair and reasonable determination based on comparison of
price and non-price factors that a company offers the
government with those offered to commercial customers
Requires offerors to disclose all information regarding their
commercial and non-commercial pricing and discounting
practices
For more information see www.gsa.gov
GSA Contracts
Western States Network Consortium
(WSNC)
WSNC Sites
• Comprised of VISN 17,18,19,20, 21 and 22
• VISN 17 covers the Northern, Eastern and Southern Texas.
• VISN 18 covers the states of Arizona, New Mexico and Western Texas.
• VISN 19 covers Montana, Wyoming, Colorado and Utah.
• VISN 20 covers Alaska, Washington, Oregon, and Idaho.
• VISN 21 covers Central and Northern California, Hawaii, Philippines,
Guam, American Samoa and Northern Nevada.
• VISN 22 covers Southern California and Southern Nevada.
• Leadership from each these VISN come together to develop potential
collaborative efforts to reduce costs and increase efficiencies across all the
VISNs.
PROCUREMENT STRATEGIES
• WSNC is looking at awarding BPAs off existing FSS
Contracts. Seeking additional price discounts based on
projected usage.
• Seeking to award multiple BPAs for supplies and services
whenever possible.
• When FSS contracts are not available we will award Open
Market BPAs and/or IDIQ contracts in order to meet the needs
of our WSNC partners.
• Seek Small Business Opportunities to meet the requirements
either on FSS or Open Market.
4/7/2015
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PROCUREMENT
OPPORTUNITES
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Reference Laboratories
Hepatitis Testing
Blood Glucose Monitors and Test Strips
Locum Tenens for Physicians
Nursing and Allied Health Professionals
Specialty Bed and Mattress Rentals
Sleep Lab Testing
Patient Lifts
Air Ambulance
Isolation Gowns
Negative Pressure Wound Therapy
Instrument Sharpening
Medical Gas Cylinders
Sterrad Sterilizer Services
Custom Packs
4/7/2015
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DATE
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February 13
February 27
March 5
March 13
April 16
May 8
May 22
Location
Phoenix, AZ
Tucson, AZ
El Paso, TX
Albuquerque, NM
Prescott, AZ
Amarillo, TX
Big Spring, TX
2014 VENDOR FAIRS
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Industry Days – held for specific needs
National Veterans Conference – annual (targets
veteran businesses)
One-on-One Meetings (meet with SBS)
Events advertised on OSDBU site
Other organization/agency functions
OTHER EVENTS
Total Small Business
Eligible Dollars
Goal
5.00%
5.00%
3.00%
47.50%
5.00%
10.50%
3.50%
3.50%
1.50%
34.00%
3.50%
$77,295,051.29
$89,944,550.30
$890,479.07
$51,607,071.81
$23,690,185.90
$22,983,755.62 $167,657,886.92
$52,497,550.88
17.05%
19.84%
0.20%
11.39%
5.23%
$86,091,899.25
$97,282,889.35
$339,923.61
$24,798,512.94
$11,204,852.56
22.20%
25.09%
0.09%
6.40%
2.89%
$56,741,094.24
$60,354,041.63
$11,228,691.96
$22,614,991.60
$11,363,925.78
18.40%
19.57%
3.64%
7.33%
3.68%
$61,811,856.98
$70,653,435.18
$233,066.32
$26,318,374.64
$26,811,503.36
13.23%
15.12%
0.05%
5.63%
5.74%
$111,167,796.86
$123,136,835.22
$6,231,147.80
$89,607,097.91
$57,413,906.27
20.18%
22.35%
1.13%
16.26%
10.42%
$94,933,519.20
$111,736,678.64
$6,247,399.02
$70,548,025.24
$34,102,865.77
14.77%
17.39%
0.97%
10.98%
5.31%
1.01%
36.32%
11.95%
$921,124.49
$990,521.19
$0.00
$696,453.22
$1,186,403.66
$132,045.41
$4,571,350.27
$696,453.22
2.65%
2.85%
0.00%
2.00%
3.41%
0.38%
13.15%
2.00%
$2,845,131,061.16
$488,962,342.31
$554,098,951.51
17.19%
19.48%
$10,460,189,028.84
$2,177,989,410.49
$2,451,549,505.20
20.82%
23.44%
SAO
West
NCO 17
VISN
NCO 20
NCO 21
NCO 22
SAO West
Office
SAO
VHA
VISN
VISN
VISN
VISN
VISN
Small Business Small
Women Owned Certified
Small Business HUBZone Small
Disadvantaged
Business
Business +
s8a Procedure
12.00%
Station Yellow
NCO 19
Small
Disadvantaged
Business
8.50%
VISN
VISN
Veteran Owned Small s8a Procedure
Business
10.00%
SAO
NCO 18
Service Disabled
Veteran Owned
Small Business
$453,260,175.68
$387,735,172.98
$308,425,410.15
$467,382,847.28
$550,989,630.94
$642,575,241.68
$34,762,582.45
$25,170,707.78 $286,190,527.36 $165,773,643.30
0.88%
10.06%
5.83%
5.07%
36.99%
11.58%
$3,439,419.70 $157,861,167.22
$25,138,436.55
0.89%
40.71%
6.48%
$565,898.26 $109,256,507.09
$33,843,683.56
0.18%
35.42%
10.97%
$17,282,148.38 $194,332,892.11
$26,551,440.96
3.70%
41.58%
5.68%
$45,834,688.07 $250,498,190.72
$95,838,245.71
8.32%
45.46%
17.39%
$6,461,619.11 $233,365,760.51
$76,795,424.26
$96,699,574.55 $1,117,543,754. $311,361,235.14
84
3.40%
39.28%
10.94%
$52,629,056.90 $968,680,134.51 $490,162,322.47 $248,754,966.17 $4,527,739,386. $1,021,309,191.
01
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0.50%
9.26%
4.69%
2.38%
43.29%
FY 2013 SOCIO-ECONOMIC GOALS
9.76%
• Service-Disabled Veteran-Owned &
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Veteran-Owned Rep/Verification*
• Register in VIP Database*
• 8(a) Certification
• HUBZone Certification/WOSB Repository
• Federal Supply Schedule (FSS) Contract
• Accept Purchase Cards
• Competitive Pricing
• Take Advantage of Marketing Assistance
Improve Your Chances
◦ Forecast of Contracting Opportunities
www.va.gov/osdbu
◦ GSA E-Buy
◦ FedBid
https://www.ebuy.gsa.gov
https://sellers.fedbid.com
◦ FedBizOpps (FBO)
www.fbo.gov
◦ Central Contractor Registration
◦ VetBiz
www.vip.vetbiz.gov
◦ OSDBU
www.va.gov/osdbu
www.sam.gov
Sites of Interest
Cathy Fernandez
NCO 18 Small Business Specialist
11495 Turner Road
El Paso, TX 79936-1372
(915) 217-1244 office
(915) 433-7348 blackberry
e-mail: Catalina.Fernandez@va.gov
Contact Information
Questions