HP Imaging &
Printing Security
October 2012
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
Objective
Understand potential security and exposure risks,
and learn about available technology.
Agenda
•
•
•
•
2
Risk
Research findings
Imaging & Printing Solutions
Closing and Questions
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
Print Security
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
Is your sensitive data really secure?
What are you protecting?
• Proprietary data
• Financial records
• Confidential materials
• Employee information
• Compliance with industry standards
What is the risk?
• Financial damage
• Litigation
• Loss of licensing
• ID theft
• Brand image
• Company reputation
”It takes twenty years to build a reputation
and five minutes to ruin it. If you think about
that, you’ll do things differently.”
-Warren Buffett
4
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
Mind the security gap
Critical gaps can occur at multiple points within your imaging & printing environment.
5
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
Research findings:
Accidental data breaches
through printing?
How much effort has the
organization put into
managing the security of
printed documents?
70% Report one or more breaches
6
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
Quocirca “Closing the print security gap” October 2011
Imaging and Printing Solutions
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
Implement a secure printing strategy
Policy
Adjust
Remediate
1. Protect data
2. Protect devices
• Encrypt print jobs
• Maintain security
protocols
• Authenticate users
• Store print jobs on a
protected server
• Encrypt hard disk data
• Erase memory
• Control access
8
3. Protect
documents
• Protect sensitive
media
• Prevent tampering
and alteration
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
Devices
Assess
4. Monitor and
manage
• Implement a
monitoring and
management solution
HP Imaging and Printing Security Center
The industry’s first policy-based solution that helps you increase security across
your imaging and printing fleet.
Apply a single
corporate security
policy across an
HP Imaging and
Printing fleet
Confirm device
compliance and
identify security risks
with built-in reporting
tools
Add a new HP
device manually or
automatically
apply security
policies instantly
as soon as devices
are added to your
network
Solution runs in the
background verifying a
fleet’s security settings
and applies correct policy
settings to any noncompliant features
Key Features:
• The built-in HP Best Practices Base Policy provides a baseline level of security derived
from HP security expert recommendations
• Intuitive HP Policy Editor simplifies policy creation and changes
• HP Instant-on Security automatically connects HP devices to the solution and
immediately configures them to be compliant with a specific corporate security policy
11
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
HP Access Control Express
Bundle of Pull Printing with Mobile Release and Job Accounting software
Job prints securely
with the user at the
device
User prints to the
pull print queue.
The HP AC Express pull
print server stores the
job until it is released by
the user from a
connected MFP or single
function printer.
Users utilize the Express app
and camera on the phone to
read a barcode on the front
panel of the device to
authenticate and release
their print job
Key Features:
• HP Access Control Express provides a cost-effective pull print solution by allowing users
to use their smart phone to authenticate and release stored print jobs
• Includes job accounting (without quotas) and basic reporting
12
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
HP Access Control Professional
A complete bundle of secure pull print, job accounting and rights management
Enable pull
printing with
encryption
Optimize printing
workflows
Create
print rules
Increase
device
security
Authenticate using
Mobile Release
Authenticate with HP
proximity card readers
Authenticate users
via PIN/PIC
Track and allocate quotas
for print use
Manage
printers
Key Features:
•With HP Access Control Professional, robust authentication and pull printing reduce the risks
of unclaimed print jobs, sensitive documents left unattended, and frustrated users.
•Sophisticated job tracking helps you allocate printing costs and optimize device deployment.
•Intelligent management software and full reporting options can increase your control and
insight into your printing environment.
13
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
HP and Troy Secure Document Printing
Server-based, on-demand secure printing on plain paper
Select a designated printer
with a print queue
configured for security
printing
HP and TROY Secure Document Printing
•Receives the print file
•Inserts selected security features into
the print file
•Routes job to designated laser printer
Output reformatted with
secure features on designated
laser printer
Key Features:
•Server-based deployment – Enables installation on existing networks with any PCL5 Laser
printer and MFPs
•Plain paper printing – Reduces or eliminates dependency on expensive pre-printed security
paper
•Workflow simplification – Enables printing to general office printers so you don’t have to
lock paper trays or establish dedicated security printers
14
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
HP ePrint Enterprise
Secure mobile device printing for a workforce on the go
Users use an app on their
iPhone, iPad, Android or
Blackberry to discover a
printer on the network and
send a print job
MS Exchange or
Blackberry
Enterprise
Server (BES)
HP ePrint Enterprise
Server (and
Blackberry handles
the print job and
routes it to the right
printer
Jobs are printed on HP
LaserJet or other network
printers
Key Features:
• Increase productivity by printing from mobile devices
• Quickly locate the nearest available printer with full search functionality
• All communication is done within the company firewall
• Can be integrated with HP Access Control pull printing for hold and release security
15
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
Thanks!
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.