DeFoor Greenhouse
Network Project
Group 2 Members:
Jaris Tilstra
Meir Shapiro
Outline
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Project Overview
Project Deliverables
Project Charter
Stakeholder Registry
Risk Register
Probability/Impact Matrix
Project Scope Statement
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Employee Labor Costs
Project Cost Estimate
Responsibility Matrix
Comm. Management Plan
Lessons Learned
Project Assessment
Questions
* There is a notes section on some slides *
Project Overview
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Greenhouse is located at Tucumcari, New
Mexico
Includes environmentally friendly energy
sources
Need to provide a computer for each office
10 monitors to measure temperature,
humidity, and sunlight
Needs to be operational in 12 weeks
The budget is $100,000
Project Deliverables
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Project Charter
Work Breakdown Structure (WBS)
Gantt Chart
Cost Estimate
Resource Assignments
Communications Plan
Risk Register and Matrix
Project Charter
Project Sponsor: Mr. and Mrs. DeFoor
Project Start Date: 09/16/13
Projected Finish Date: 12/09/13
Project Manager: Jaris Tilstra
Budget Information: $100k for labor and
network components procurement.
Project Team: Jaris Tilstra, Meir Shapiro,
Tanishia Brown, Steve Williams, Elizabeth
Smith
Stakeholder Registry
Name
Role
Position
Contact Information
Mr. & Mrs. DeFoor
Sponsor
Owners
defoors@defoorgreenhouse.com
Jaris Tilstra
Project Manager
Manager
jtilstra@defoorgreenhouse.com
Meir Shapiro
Team Member
Network Engineer
mshapiro@defoorgreenhouse.com
Tanishia Brown
Team Member
Network Engineer
tbrown@defoorgreenhouse.com
Steve Williams
Team Member
Network Engineer
swilliams@defoorgreenhouse.com
Elizabeth Smith
Team Member
Network Engineer
esmith@defoorgreenhouse.com
Kevin Pham
Consultant
IT Director
kpham@defoorgreenhouse.com
Jason Stanley
Consultant
PR Head
jstanley2@defoorgreenhouse.com
Leslie Taylor
Consultant
HR Director
ltaylor@defoorgreenhouse.com
Hailey Bucket
Consultant
Admin Assist.
hbucket@defoorgreenhouse.com
Risk Register
Rank
Risk
Description
Category
1
Outdated wiring
The wiring and/or WAN is not suitable
for the building
Technology
2
Customers go
elsewhere
Customers could potentially go
elsewhere for their produce
Project
3
Installation
takes too long
Installation can take longer than
expected
Human
Resources
4
Lack of
experience
The team members may have a limited
amount of experience with this type of
project
Human
Resources
5
Shortage of
network
engineers
With multiple projects going on there
may be a shortage in network engineers
Human
Resources
6
Monitor
placement
issues
The setup of the greenhouse may not
support the proper placement of
monitors
Hardware
Probability/Impact Matrix
Probability
High
Medium
Risk 4
Risk 5
Low
Risk 2
Low
Medium
Impact
Risk 1
Risk 3
Risk 6
High
Project Scope Statement
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Project Summary and Justification
Summary of Project Deliverables
Project Success Criteria
Gantt Chart
Employee Labor Costs
1.1
Initiation
All Members
$738
1.2
Planning
All Members
$5,715
1.3
Execution
All Members
$44,492
1.4
Control
All Members
$2,144
1.5
Closeout
All Members
$1,191
Total:
$54,280
Project Cost Estimate
Subtotals WBS Level 1 Totals % of Total
WBS Items
1. Initiation
1.1 Project manager
1.1 Project team members
2. Planning
1.2 Project manager
1.2 Project team members
3. Execution
1.3 Project manager
1.3 Project team members
1.3.3 Workstations Cost
1.3.3 Monitors Cost
1.3.3 Web Servers Cost
1.3.3 Printers Cost
1.3.3 Software Cost
4. Control
1.4 Project manager
1.4 Project team members
5. Closeout
1.5 Project manager
1.5 Project team members
6. Reserves (20% of total estimate)
Total project cost estimate
$738
1%
$5,715
6%
$73,546
74%
$2,144
2%
$1,191
1%
$16,667
$100,000
17%
$378
$360
$3,965
$1,750
$13,027
$31,465
$4,500
$8,053
$3,000
$1,500
$12,000
$944
$1,200
$566
$625
$16,667
Responsibility Matrix
WBS
Activities
1.1.1 1.1.2 1.1.3 1.2.11.2.21.2.31.2.41.2.51.3.11.3.21.3.31.3.41.4.11.4.21.4.3 1.5.1 1.5.2 1.5.3 1.5.4 1.5.5
OBS Units Meir Shapiro
P
P
RP
P
P
P
P
P
P
P
Elizabeth Smith
P
P
P
Steve Williams
P
P
P
RP
P
Tanishia Brown
Jaris Tilstra
Key:
R = Responsible
organizational
unit
P = Performing
organizational
unit
RP
RP
RP RP
RP
RP
P
P
P
P
RP
P
P
P
P
P
P
RP
P
P
P
P
P
P
P
p
P
P
P
P
P
RP
P
P
P
P
P
RP RP RP RP RP RP RP RP
P
Communications
Management Plan
Stakeholders
Document
Name
Weekly Schedule
Document
Format
Box
Contact
Person
Jaris Tilstra
Due Date
Box
Jaris Tilstra
1st and 3rd
Mondays of
the month
Internal
management
Bi-Weekly
updates to the
communications
plan
Monthly status
reports
Email and
meeting
Jaris Tilstra
First of the
month
Internal
technical staff
Monthly status
reports
Email and
meeting
Steve Williams
First of the
month
Customer
business staff
Monthly status
reports
Hard copy
Tanishia Brown
First of the
month
Customer
technical staff
Monthly status
reports
Hard copy
Tanisha Brown
First of the
month
DeFoor
Network
Project Team
DeFoor
Network
Project Team
Mondays
Email
Meir Shapiro
Network
November 10,
2013
Implementation
Plan
Comments: Put titles and date of all documents in email headings and have all
recipients acknowledge receipt. Change email headings and subject lines as
necessary.
Network
Installer
Lessons Learned
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Make sure everyone involved in the project
understands and agrees with the
objectives an requirements of the project.
Set deadlines for review and signoff of
weekly deliverables
Make sure to subscribe to the forum as
soon as possible
Be active in the forum early on every week
so you are not rushed at the end.
Get to know your team members better
Project Assessment
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Hardest Parts
Understanding the
project requirements
Learning MS Project
Assigning resources
in MS Project
Losing a team
member during the
project
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Easiest Parts
Communicating with
group team members
Team members each
put their fair share of
workload to the
project
Were able to have our
deliverables
submitted on time
Questions?