AUGUST 14, 2013
The Energy Industry and Workday:
A Customer Panel Discussion
About the Benefits of Workday
AGENDA
• Introductions
• Overview – Pioneer Energy
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Business Case
Business Goals
Evaluation Criteria
Why Workday?
Project Scope
Benefits
Next Steps
• Overview – Arch Coal
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Business Case
Business Goals
Evaluation Criteria
Why Workday?
Progress
• Audience Q&A
HOUSE RULES AND INFO
• Reminder: You’re on mute!
• This is being recorded and materials will be distributed to
attendees.
• If you have questions, please submit using webinar
control panel.
• If we do not get to your question, we will follow up with
you after the user group.
• A brief feedback survey will be sent via email. Please
help us by filling it out!
MEET COLLABORATIVE SOLUTIONS
WHO WE ARE
WHAT WE DO
• A go-to Workday
• Implement and optimize
consulting partner – one
of the originals--with a
strong reputation in the
industry
• Seasoned consultants
with 10-15 years of
experience with
enterprise solution
delivery
• Over 170 Consultant
Certifications
• Workday product leads
across the entire
Workday suite
• Thought leaders in the
ERP industry
the full spectrum of
Workday solutions
• Work with customers of
various sizes in various
industries – experience
with organizations
ranging from 1,000 –
200,000 employees
• Deploy Workday globally,
in over 100 countries to
date
• Use real-world
experience and best
practices to deliver
projects that exceed
expectations
HOW WE DO IT
• Technical and
functional expertise –
most Workday Product
Leads in ecosystem
• Leverage in-house
developed
CYNERGY™ for
Workday methodology
• Built Change
Management activities
in CYNERGY™ to
optimize deployments
• Use a proactive
management approach
to ensure that projects
are finished on-time and
on-budget
PRESENTERS
Kathleen Leavy
Engagement Manager
Collaborative Solutions
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10+ years of HCM
and Payroll
implementation
experience
8 Workday
implementations
Bill Schneider
VP, Information Technology
Pioneer Energy Services
Dave Pesch
Director, Talent Management
Arch Coal
PIONEER ENERGY SERVICES
ABOUT PIONEER ENERGY SERVICES
Founded: 1968
Industry:
Pioneer Energy Services provides land
contract drilling and production services to oil and gas
exploration companies large and small.
Locations:
Pioneer is located throughout the major
oil and gas regions within United States and Colombia.
The Corporate headquarters are located in San Antonio,
Texas.
Employees:
approximately 3,800 worldwide (3,200
within the U.S utilizing Workday)
BUSINESS CASE
• Legacy system could not meet the current or future
needs of the organization
• Intricate payroll complexities couldn’t be effectively or efficiently
handled.
• Limited ability to expand functionality and integrate additional
systems.
• Numerous payroll inconsistencies and errors each pay period.
• No ability to automate business processes.
• No Employee and Manager Self Service Capabilities.
BUSINESS GOALS
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Accurate and efficient payroll processing
– Reduce manual entry
– Automate retro pay calculation
– FLSA and Multi-state Tax Compliance
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Automate many of our current processes and provide the ability for
electronic review and approval (Hire, Promote, Transfer, Pay Increase, Terminate)
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Facilitate and ease onboarding of new hires
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Automate absence management (FMLA, Vacation, Sick Leave, LOA)
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Increase visibility and reporting functionality
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Provide employee and manager self-service
– Automate and streamline employee changes
– Option for paperless payroll with online visibility of pay slips
– Online Benefit Open Enrollment
– Reporting visible to all managers
EVALUATION CRITERIA
Human Resources
Technology Platform
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New Hire Processing
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Integration Ability
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Position Management
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Update Management
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Employee Pay rate
Management
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Workflow Capabilities
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Reporting Capabilities
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Benefits Management
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Security Architecture
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Compensation Management
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Platform Direction
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Performance Management
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Learning Management
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Employee/Manager SelfService
Payroll
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Efficiency of Payroll Processing
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Multi-state Taxing
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FLSA Compliance
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Garnishments
WHY WORKDAY?
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Efficient and accurate payroll processing
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Retroactive change processing
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Automated FLSA and handling of multiple garnishments
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Ability to run payroll calculations concurrently
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Flexibility and capabilities in electronically automating business
processes
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Ease of automating employee benefits enrollment and ongoing
management
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Technology platform
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Update management
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Reporting functionality imbedded within the application and security
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Integration capabilities
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Overall roadmap
Implementation time and overall total cost of ownership
PROJECT SCOPE
Go-Live: 4/1/2013
• Workday Core HCM
• Absence Management
• Benefits
• Compensation
• Payroll
• 19 Integrations
BENEFITS
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Significantly improved system performance and availability
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Largest Pay group – 1,350 employees (Calculation time of
approximately 10 minutes)
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Payrolls processed more timely which allows time for additional review
and audits to ensure accuracy.
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Consistent payroll calculation results
Ability to delegate HR processes to field locations through the
use of Workday business processes
Manager visibility to effectively manage direct reports
Manageable integrations with benefit providers, banking
institutions and other on-premise systems.
No maintenance of on-premise infrastructure or application
updates
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Disaster recovery and systems security managed by Workday
ADDITIONAL PLANNED PHASES
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Employee and Manager Self-Service (September, 2013)
Online Benefits Enrollment (November, 2013)
Expand use of Business Processes (December, 2013)
Total Compensation Statements (Q1, 2014)
Employee Onboarding (2014)
Time Tracking (2014) *
Recruiting (2014) *
Performance Management (2015)
* Modules not currently purchased
ARCH COAL
ABOUT ARCH COAL
Founded:
Arch Coal was formed in July 1997 through the
merger of publicly traded Ashland Coal, Inc. and privately held
Arch Mineral Corporation.
Industry:
Energy/Coal
Locations:
Mining complexes located in Wyoming, Utah,
Colorado, Illinois, West Virginia, Kentucky, Virginia, and
Maryland
Employees:
Approximately 6,000
BUSINESS CASE
• Oracle HCM and Payroll End of Life 12/31/2013.
• Oracle become unsupported effective 12/31/2013 and
can no longer be used for our HCM and Payroll
functions. Moving to a new HCM and Payroll system is
now not just a nicety but a necessity.
• Oracle system is cumbersome with a great deal of
customization.
• Oracle system is costly to maintain.
• Oracle has limited reporting capability; seriously limits
value in strategic decision making
BUSINESS GOALS
• Our goal is to implement the entire Workday application by 1/1/2014.
Specifically, we will:
• Go-live January 1, 2014.
• Provide employees and managers access to HCM data.
• Free up HR from administrative chores in order to focus on HR
strategy.
• Be a model for the implementation of other systems across the
organization.
• Show that sometimes process change is better than
customization/building new systems.
• Process accurate payrolls.
EVALUATION CRITERIA
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Went in wide open
Considered upgrading Oracle
Considered ERP solutions
Considered SaaS solutions
WHY WORKDAY?
• Overall met our needs more
broadly
• Other vendors excelled in
single processes, fell short in
others, offerings limited
• Workday is a growing provider
of Saas and reputation is very
high, leading edge, and gets
better all the time with
continuous upgrades
PROGRESS
• Design sessions completed
• Business Processes defined and signed off
• System Testing in progress
• No show stoppers found
• Extracting data from legacy systems has been cumbersome
• Movement in integrations requirements has been an issue
QUESTIONS?
ENERGY INDUSTRY QUESTIONS FOR US?
WORKDAY411@COLLABORATIVESOLUTIONS.COM