Multiple Indicator Cluster Surveys
Survey Design Workshop
Survey Logistics and Arrangements
MICS Survey Design Workshop
• To achieve high quality survey results
• Organization, coordination and management
• Key logistical elements
Office equipment and supplies
Fieldwork equipment and supplies
Transportation, Accommodation
• Forms a critical part in the success of the
survey esp. data quality
• It consumes a large part of the survey budget
• Need to be planned and procured in advance
• Prepare a detailed list of supplies and logistics
items you will need
• Be “reasonably generous” in calculating
survey supplies
• Know what you can procure locally and
• Be sure to have the items available before the
survey implementation starts
Office Equipment and Supplies
• Office and supplies
– Computers
– Printers
– Software (MS Office, CSPro, CSPro Mobile,
– Network (data entry in case paper
questionnaires are administered)
– Internet
– Data projector (?)
– Other office supplies (Stationery)
– MS Office or compatible software
• Census and Survey Processing System
• Includes options for developing CAPI applications
• CSPro Mobile: for applications running on the
• www.cspro.org
• Free download (registration required)
• Data entry program templates will be provided by
• Technical support will be available
– Regional Office and consultants
– HQ reviews
Required for tabulations and other analysis
HQ to buy and supply limited copies to countries
Same version and modules should be used to ensure
• HQ will provide template tabulation and other
Printing documents
• Questionnaires : Number of each
questionnaire type needed at each stage
of the survey
• Manuals and forms
• Tablet/PDA
Fieldwork Equipment
Electronic scales
Measuring boards
Salt test kits
with additional accessories
– (if used for data collection)
• Other fieldwork supplies
– Bags, hats, t-shirts,
– First aid kits, torches
Need to be ordered long in
advance following MICS
• Depending on countries and location, transportation
means could be cars, buses, moto….
• Cars usually provided by GOV, stakeholders or rented
(with drivers)
• Should accommodate a team of minimum 8 persons +
• Should be made available for listing activities and after
for fieldwork (between 3 to 6 months)
• Need to make funds available in budget for fuel,
maintenance, insurance
• Usually 1 car/team + 2 - 3 for supervision
Lodging and food
• Most often in local communities (schools,
health centers,..)
• Responsibility of field supervisor
• Provide additional DSA to team if need to
pay for lodging
• Provide basic equipment for cooking and
eventually for sleeping
Fieldwork documents
• Make a list of all documents needed at each
stage of the survey
• Provide enough to each to team and/or plan refill
during supervision missions
• Can have a huge impact on data quality, response rate and
on timing
• Check security conditions (environmental, political, criminal)
before sending team
• In “at risk” communities, use local guides designated by
leaders to accompany interviewers (avoid using
• Be more careful when using tablets especially in urban
settings and at night
• Keep team informed all the time should new events happen
• If cluster/region is at risk, ask team to change itinerary,
reschedule or even give up
Fieldwork schedule
• For each team, elaborate a fieldwork
schedule as precise as possible with:
- list of all the clusters to visit
- best and safer itinerary
- distance between clusters and time to reach
- dates and number of days in each cluster
- list of contacts
ALWAYS know where the teams are
Preparing for fieldwork
Field supervisors:
• Obtain all monetary advances, supplies, and
• Careful preparation by the supervisor is important for
– facilitating the work of the team in the field
– for maintaining interviewer morale
– for ensuring contact with the central office
Listing - Documents
• Listing manual
• Maps of sampled clusters/ EAs
• Forms
– Map information form
– Map spotting
– Household Listing Forms
• ID cards
• Letter of introduction (from implementing agency)
Listing – Supplies
• Markers or chalks
• Stickers (if markers
will be used)
• Pens (blue, red etc)
• Pencil - Mapper
• Envelopes
• Bags, paper clips,
staplers etc
• Clip boards
Fieldwork: Documents
Questionnaires (and Tablets/PDAs)
Supervisor's and Editor's Manual
Interviewer's Manuals
Maps* and household listing forms* + Map
spotting sheets*
Survey schedule
ID cards
Letters of introduction
List of contact
Interviewer's Assignment Sheets
Fieldwork: Documents
• All staff’s Assignment and control Sheets
• Complete list of current national immunization
• List of antibiotics (and/or antimalaria) used in
Fieldwork: Supplies
• Anthropometric instruments
- Weighing (SECA) scales
- Measuring boards
• Vitamin A Capsules
• Salt test kits (only for countries that will conduct
salt testing)
• First aid kits
• Spare batteries
• If tablets, all equipment needed to keep in charge
Fieldwork: Supplies
Blue ink for interviewers
Red ink for the field editor and supervisor
Clipboards, briefcases (bags)
Paper clips, scissors, string, staplers, tape, torches,
• Envelopes to store completed questionnaires,
• Rain coats (if raining season), cooking and sleeping
Logistics during fieldwork: Preparation
Field supervisors:
• Study sample HH lists and/or maps for each area in
which his/her team will be working and discuss
• Become or be familiar with the area of work
• Contact local authorities to inform them about the
survey and introduce the team
• Determine travel arrangements and accommodations
when arriving in cluster
Logistics during fieldwork: Organization
Field supervisors:
Assign work to interviewers
Maintain fieldwork control sheets
Make sure that assignments are carried out
Make spot checks of the household questionnaire
(with the field editor)
Regularly send completed questionnaires and
progress reports to the field coordinator
Logistic during fieldwork: Organization
Field supervisors:
• Keep headquarters informed of the team's
• Communicate any problems to the field
• Take charge of the team vehicle
• Be sure to develop a positive team spirit
along with careful planning of field
Logistic during fieldwork: Forwarding
questionnaires back to central office
• Include all individual questionnaires into the
household questionnaires
• Check household questionnaires for the number
of eligible women, children and men, and their
corresponding line numbers and verify against
individual questionnaires (and control form)
• For incomplete interviews, include blank
questionnaires with only the identification
information and the result code
Logistic during fieldwork: Forwarding
questionnaires back to central office
• Proper instruction to be developed and implemented
for transportation of completed questionnaires to
avoid their loss
• Packaging and protection of questionnaires cluster by
• Include all related forms (assignment and control
sheets, maps, household listing…)
• Ensure regular transport
Logistic during fieldwork: Forwarding
questionnaires back to central office
• Tablet/ PDA data collection
– Number of eligible women, children and men, and their
corresponding line numbers from household questionnaire
verified against individual questionnaires
– All collected and saved information sent via email to the
central office