Media Digitization and Preservation Initiative
Brenda L. Johnson, Ruth Lilly Dean of University Libraries
Julie Bobay, Associate Dean of Collection Development
and Scholarly Communications
Jon Dunn, Interim Assistant Dean for Library Technologies
Indiana University Libraries Presentation
April 30, 2014
Media Digitization and Preservation Initiative
Brenda L. Johnson, Ruth Lilly Dean of University
Libraries
Julie Bobay, Associate Dean of Collection Development
and Scholarly Communications
Jon Dunn, Interim Assistant Dean for Library Technologies
Indiana University Libraries Presentation
April 30, 2014
2013 State of the University Announcement
2
2009 Media Preservation Survey Findings
• More than 560,000 audio, video, and film objects are owned by
the Bloomington campus on more than 50 formats housed in
more than 80 units
• Actively degrading, obsolete formats, high risk of loss of content
over the next decade
• We have a 15- to 20-year window of opportunity to digitally
preserve audio and video holdings.
3
2010 Media Preservation Task Force
Former IU Provost Karen Hanson charges the Media
Preservation Initiative Task Force with:
• Developing plans for a campus media preservation
center
• Establishing strategies for preservation prioritization
• Exploring media access issues and analyzing IU's
technology
• Investigating how the results of preservation work
would engage existing campus research and
instruction
4
2011 “Meeting the Challenges of Media
Preservation”
Key Recommendations
•
Preservation planning
•
Facility Development
•
Facility operation and workflow development
•
Prioritization
•
Strategies for Film
•
Technology infrastructure needs
•
Access
•
Collaboration
5
2012-13 RFI and RFP Processes
• 2012: IU releases RFI and 5 companies
respond
• 2013: IU issues RFP to three companies
Selects Memnon, based in Belgium
Public/Private partnership
6
Why IU? Why Now?
Vast collections
World-class IT infrastructure
Expertise in digital preservation
Outstanding academic programs
7
MDPI Leadership
MDPI Co-Chairs
MDPI Executive Director
Brenda L. Johnson
Brad Wheeler
Laurie G. Antolovic’
Ruth Lilly Dean of
University Libraries
Vice President for
Information Technology
and
Chief Information Officer
Associate Vice President and
Deputy Chief Information
Officer
8
Digitization and Preservation: The
Phases
Discovery
Pre-Digitization
Digitization
and Access
Memnon
Metadata
Rights Issues
Technical aspects
Massive parallel digitization
Inventory
Catalog
Prioritize
Batch & Queue


IU Operation
Digitization of selected unique
and highly vulnerable formats
Quality control

Metadata
Technical
infrastructure
Ongoing monitoring
and migration
Digital
Preservation and
Storage
9
Media Digitization and Preservation Initiative
Brenda L. Johnson, Ruth Lilly Dean of University Libraries
Julie Bobay, Associate Dean of Collection Development
and Scholarly Communications
Jon Dunn, Interim Assistant Dean for Library Technologies
Indiana University Libraries Presentation
April 30, 2014
Organizing for the Initial Phase
11
Recruiting and Hiring Staff
Patrick Feaster
Mike Casey
Media Preservation
Specialist
Director of Technical
Operations
Members of the MDPI
“Smart” Team
12
Organizational Structure
Memnon Archiving
Services, USA
IU Operations
IT Team
MDPI
Operational
Task Force
13
Organizational Structure
Memnon Archiving
Services, USA
IU Operations
Mike Casey, Director of Technical Operations
Patrick Feaster, Media Preservation Specialist
Processing and quality control specialists
IT Team
Audio engineers
Video engineer
Graduate assistants
Students (SMART Team)
MDPI
Operational
Task Force
14
Organizational Structure
Memnon Archiving
Services, USA
IU Operations
IT Team
Brian McGough, Enterprise architect/software architect
Steve Wallace and Jon-Paul Herron, Network architects
Dave
Hunter and team, Network engineers
MDPI
Kurt
Seiffert and Mike Floyd, Storage and infrastructure architects
Operational
Kristy
and team, Storage engineers
TaskKallback-Rose
Force
Matt Link, Operational sponsor
Jon Dunn, IU Libraries IT liaison
15
Organizational Structure
Memnon Archiving
Services, USA
IU Operations
Michel Merten, CEO
IT Team
Operations manager
Assistant operations manager
Audio/video engineers
Audio operators
Video operators
A/V technician
MDPI
Operational
Task Force
16
Organizational Structure
Memnon Archiving
Services, USA
IU Operations
IT Team
MDPI
Operational
Task Force
Julie Bobay, chair
Brian McGough
Sherri Michaels
Alan Burdette
Julie Hardesty
Susan Hooyenga
Thomas Whitaker
Philip Ponella
Gary Charbonneau
Anthony Tadey
Andrew Albrecht
Mike Casey
Jon Dunn
Patrick Feaster
Will Cowan
17
Prepping?
18
Prepping?
19
Prepping?
20
Bins, Boxes, Barcodes, Batches
21
Batches: Format Based
22
Who?
• Many, many people throughout the
campus university
• On-the-ground coordinator of batch
preparation: Patrick Feaster, Media
Preservation Specialist
23
What and When?
• Memnon Bloomington Facility
•
•
•
•
Open Reel Tapes and LPs (start July 1)
Audiocassettes (start August/September)
VHS videotapes (start December)
Other formats: still being planned
• Memnon Belgium Facility
•
DAT tapes and CD-Rs (ship May 30)
• IU Facility
•
Still being planned
24
Where?
• Starting at William and Gayle Cook
Music Library and Archives of
Traditional Music
• Why these two?
•
•
Large enough to fill many batches (meet
initial deadlines)
Work through models of two different
sources of data: IUCAT and MediaScore
• Reaching out now out to other locations
for DATs, CD-R’s; later for other formats
25
On the Horizon
26
Media Digitization and Preservation Initiative
Brenda L. Johnson, Ruth Lilly Dean of University Libraries
Julie Bobay, Associate Dean of Collection Development
and Scholarly Communications
Jon Dunn, Interim Assistant Dean for Library
Technologies
Indiana University Libraries Presentation
April 30, 2014
MDPI Information Technology Challenges
• Tight timeline
• Large volumes of items and data
• Variety of metadata, content, potential
users
• Many issues of software and systems
• Close collaboration between UITS and
Library Technologies
28
Developing Workflow Tools
29
Workflow Support: POD
• Physical Object Database
• Support for tracking of objects and
construction of batches
• Populated from
MediaSCORE/MediaRIVERS and
IUCAT
• Ruby-on-Rails based web application
using MySql database
• Agile development process
30
Workflow Support: POD
31
Post-Digitization File Workflow
• Deposit on SDA
• Initial validation
• Quality control of files
• Automated
• Manual
• Transcoding
• Creation of SIP
• Submission Information Package
• Ingest into preservation and access
repositories
32
Metadata for Preservation and Access
• Descriptive
• From IUCAT when available
• Technical
• File and original object
characteristics
• Checksums
• Process History
• Digitization and preservation process
• Structural
• Support navigation within an object
33
Access Technology
•
•
•
Need to support access for both collection
managers and end users
Discovery
• IUCAT, Archives Online (EAD Finding
Aids), other environments?
Delivery
• Key requirements: usability,
reusability, access control,
performance
• Looking at Avalon Media System
34
Long-Term Preservation Technology
• 9 petabytes+ to be preserved
• Local storage
• UITS Scholarly Data Archive
• Fedora 4 repository layer
• Out-of-region storage
• APTrust, DPN
• Data swap agreements
35
Questions/Discussion
Indiana University Libraries Presentation
April 30, 2014