ghana cadastre & registration business process overview

Samuel Oppong-Antwi
Head, Cartographic & GIS Section
Survey & Mapping Division
Lands Commission
OSCAR Project Co-ordinator
Land Administration Framework
Functions of the Divisions of the Lands
Business Processes
Structural Changes
Re-engineered Business Processes
Overview -Integrated Business Process
Ghana’s territory covers approx. 239,00 sq km
Basically two types of land ownership
- Public or State Lands : compulsorily acquired by
govt. through the invocation of the appropriate legislation,
vested in the President and held in trust by the state for the
entire people of Ghana
- Private Lands : communal ownership, held in trust for
the community or group by a stool or skin as symbol of
traditional authority, or by a family
Private lands form about 80%
Agencies involve in land administration are
- Lands Commission
- Survey & Mapping Division
- Public & Vested Lands Management Division
- Land Valuation Division
- Land Registration Division
- Office of the Administrator of Stool Lands
- Town & Country Planning Department
Land Registration Division
Registration of Deeds;
Issue of Certificate on Transfer of Title
Conduct of General Searches
Conduct Search Report for Development Permits;
Register & Discharge Mortgages
Land Valuation Division
-First Registration (freehold and lease)
- Stamp Duty Assessment
Survey & Mapping Division
- Production of Sectional Maps
- Production of Parcel / Cadastral Plans;
- Production of Composite Plans;
Public and Vested Lands Management Division
Search Report Process;
Stool Lands Granting Of Consent Assignment/ Mortgage/ Subletting;
Granting Of Concurrence (Stool Land);
Granting Of Consent To Subdivided Plots; and
Consent To Transfer Of Govt. Land.
Current processes go through over 40 steps
as follows :
 Stamp Duty at the LVD
 Lodgment of Document at LRD
 Preparation of Parcel/Cadastral Plan at SMD
 Search at PVLMD
 Issuance of Certificate at LRD
The agencies has been operating as stand-alone with a business approach to land
administration that sought to ensure compliance in each independent agency.
Reformed approach (Act 767 of 2008) calls for a comprehensive and holistic approach with
strong central administration and information systems servicing a network of regional and
district offices.
In such a system land information remains the universal land administration driver of the
future. Structures have to be adjusted and set in place to achieve this objective
The stand-alone structure of the business process of Land Administration in Ghana
required from the client perspective attendance at several agencies in order to comply
with all of the legal requirements for land transactions. There are many steps with distinct
outputs that comprise the business processes of land administration in Ghana.
The following structural changes have been made to fully implement the
new business processes
- Procedural changes for efficiency gains
- Cross divisional integration
- Revenue earning potential
- Workflow reengineering
- Risk assessment
The objectives of the suggested changes are summarized as follows:
- To reduce Process Time
- To improve Productivity and efficiency
- To ensure Compliance
- To cut Costs (transaction and economic) to the customer
Categorization of the documentation received by the CSU
Possible scanning the documentation into an electronic format
by the CSU
Sending of electronic copies to heads of functional processing
units at the back office
Integrated Service Teams complete the processing of the request
and delivers it to the CSU
Client collects the signed LC documents
A single Customer/Client Service Unit (CSU) which essentially will capture all the information, inquiries
and requests entering the organization, assess the decision needs and route the information to the
appropriate processing point;
In the medium to long term there will be co-location of all back office units in a common facility or
area in each processing (Districts or Regional Offices)
There will be the use of common forms in the processing of all applications/requests;
Introduction of a common transaction numbering system for all requests
A single Land Information Unit of the LC maintaining both the manual and digital records/information
and network/sharing agreements with other LSAs and the Public. This Unit shall feed all Divisions and
units with this information according to policies of the LC.
Indexing on a unique parcel identification number and attaching owner’s name, legal status and
transaction particulars to that parcel number.
Manual System
Re-engineered & Computerized System
On-Line Access System
E-Administration System
This evolution will lead to
Online Access to Maps
Online delivery of certification
Online ability to data integration / sharing
Thanks for the Attention