Holger Hubner


Protect Group


Who is PROTECT (little bit history)

Why the association has been founded

Their role towards UN

Relation to EPCSA

Message format and their global use by Port Authorites.

Stressing their EU wide port authority and EMSA support



Association that covers the interest for port authorities by using standard and harmonized messages in information exchange between Business and Port Authorities

Established in 1992 by 6 major ports in North West Europe

Once started in EU-project, now globally seen as important association

Official UN maintenance / user group for BERMAN, IFTDGN

(IMO-FAL 1 & 7) and WASDIS (Waste disposal) messages and implementation guides.

Strongly related to SMDG (container related messages)

Established relations to EMSA, ESPO


Why the association has been founded

Harmonise and optimise electronic information exchange (EDI) by means of standardised formal (legally required) messages in ports.

For B2G: ship (agent, liner) to Port Authority (Harbour Master)

• Ship movements, navigation

• Dangerous cargo

• Waste

• Port security information

Improve data quality by linking up with industry standards and conform with business arrangements


Participants in PROTECT

Port Authorities:

• local competent authority where legally required notifications are sent to and who actually works with the data of the notifications

Port Community Systems:

• facilitators of information flows in ports: B2B, B2G


PROTECT EU group members

Port Authorities

• Port Authority of Antwerp

• Port Authority of Bremen

• Port Authority of Felixstowe

• Port Authority of Hamburg

• Port Authority of Le Havre

• Port Authority of London

• Port Authority of Amsterdam

• Port Authority of Rotterdam

• Groningen SeaPorts (Port of


• Port Authority of Bilbao

Port Community Systems







• Portbase

• Associated member SMDG


The Protect Group results

Has established a world-wide recognised EDI standard set of messages

This EDI standard, called the PROTECT Guide (version 2.0, June 2004; version 1.0, January 1999) describes the exchanged messages in detail

The first version of the PROTECT Guide (IFTDGN, version 0.5, October


The work of this group has resulted in the completion of a universal implementation guide.

World-wide recognized by:

• IMO/FAL: has recommended the PROTECT Guide as the EDI equivalent of the IMO FAL Form 1 (vessel notification) and IMO-FAL

7 form (Dangerous Goods Declaration).

• UN/CEFACT standardization bodies T+L / ITIGG (Message

Development group 3 for Transport, subgroup International

Transport Message Implementation Guidelines Group)


Their role towards UN


Is the official intergovernmental organisation within the UN

Purpose is to create and maintain global accepted message structures developed by specific technolology

Such as UN-EDIFACT, UN e-docs or UN-XML

Message definitions are done by experts


Is the major expertgroup to define UN/CEFACT certified messages relating to law & regulations regarding Port Authority matters.

Messages defined/maintained by the PROTECT group will be considered as UN certified message standard.


Relation to EPCSA

Many Port authorities all over the world use Port Community

Systems as their gateway to and from the Harbour Management


Because of mutual interest of enhancing the logistic information exchange, PROTECT and EPCSA work very close together.

The link between PROTECT and EPCSA mainly focus on the mutual interest for as well the market as the authorities in matters related to ships operation tasks in the port.

Close cooperation between PROTECT and EPCSA leads to a balanced support towards the EU


Message format and their global use by Port Authorites.

Globally accepted standards for use between business and Port authorites:

Berth management message (BERMAN) – IMO FAL 1

• Complete vessel notification process from pre-arrival upto and incl. actual departure from a port.

Waste disposal (WASDIS)

• Message to inform the port authority about wsaste on board and to be delivered upon arrival.

Dangerous cargo information (IFTDGN) – IMO FAL 7

• Message used to inform the port authorities about dangerous and polution goods on board upon arrival and at exit from the port.

Messages are standardized and harmonized for global use by all carriers.


Stressing their EU wide port authority and EMSA support


Provided technical and practical expertise in the evaluation of the

EMSA NSW set up.

Members of PROTECT and EPCSA together provided input in the data cross refence list as requested by EMSA.

Participate strongly in the SafeSeaNet HAZMAT working group to enhance the data quality.


Thank you!

Holger Hübner dbh Logistics IT AG

Martinistr. 47 – 49 I 28195 Bremen

Tel: 0421 30902-0 I Fax: 0421 30902-57 info@dbh.de

I www.dbh.de