HIBC UDI IMPLEMENTATION
FOR THE DENTAL INDUSTRY
Presented to:
Dental Trade Alliance
October 8, 2014
Robert A. Hankin, Ph.D.
HIBCC President
HIBCC AND
THE DENTAL COMMUNITY
• Use of the HIBC within the dental industry began in the 1980s and
included consultation with the DMA and ADTA (DTA predecessors);
• The letter “D” identifier in the HIBC LIC (Company Prefix) was set
aside in 1989 for use by the US dental industry, and is assigned
regularly to US domestic labelers;
• HIBCC serves as the secretariat for the American Academy of Dental
Group Practice (AADGP) and participates on the ADA National
Roundtable for Dental Collaboration.
INTERNATIONAL STANDARDS DEVELOPMENT
HIBCC is accredited by the American National Standards Institute (ANSI), the European
Committee for Standardization (CEN) and is recognized by the International Organization for
Standardization (ISO).
The HIBC Supplier Labeling Standard (SLS) is a recognized standard under FDA's UDI program
and has been identified by the European Union (EU) in their developing regulation on device
identification, as well as by the International Medical Device Regulators Forum (IMDRF).
Our standards efforts are supported worldwide by a network of affiliate offices in Europe and
Asia Pacific.
HIBC is included in the pending international UDI system:
excerpt of version 2.0:
5. Definitions: Device Identifier (UDI-DI)
The UDI-DI is a unique numeric or alphanumeric code specific to a
model of medical device and that is also used as the "access key" to
information stored in a UDID. Examples of the UDI-DI include GS1
GTIN, HIBC-LIC, ISBT product code.
HIBC UDI –
ONE LIC ASSIGNMENT COVERS ALL YOUR PRODUCTS
HIBC UDI allows you to directly use your specific self-assigned product identifiers.
No cross-referencing to other codes is necessary.
ALPHANUMERIC (0 – 9), (A-Z)
Provides a larger set of possible identifiers and the ability for literal incorporation
of product identifiers, eliminating risky cross-referencing of data.
VARIABLE LENGTH PRODUCT DATA (1-18 CHARACTERS)
Enables manufacturers to incorporate their exact product identifiers within the
data structure, eliminating need to truncate or add digits.
HIBC UDILabel Symbologies: Use of Special Characters
Primary Data Structure
Special characters (-, ., $, /, +, %, and space) are excluded in the Primary data structure,
except for “+” and “$” at the beginning of the HIBC LIC symbols.
Secondary Data Structure
The use of the special characters “.” and “-” can be used in the secondary data
structure.
HIBC UDI –
ONE LIC COVERS ALL YOUR PRODUCTS
HIBC UDI encompasses multi-levels of packaging in a format standardized for domestic
and international markets. Your LIC registration covers its use throughout the world.
PACKAGE LEVEL CONSISTENCY
HIBC symbols are consistent on all levels of packaging – i.e. SKU, carton, case. This allows for
easier identification within various packaging configurations.
GLOBAL MARKET CONSISTENCY
HIBC format is globally consistent so identifiers are the same everywhere in the world.
THE HIBC UDI FORMAT
FDA UDI REQUIREMENTS
FDA UDI REQUIREMENTS
An FDA device identifier that identifies the
specific version or model of a device and the
labeler of that device; and
An FDA production identifier that identifies
one or more of the following, when present on
the label of the device:
HIBC UDI FORMAT – FDA Device Identifier
The lot or batch within which a device was
manufactured; the serial number of a specific
device; the expiration date of a specific device;
the date a specific device was manufactured.”
Labeler Identification Code (LIC)
Product/Catalog ID
Unit of Measure
HIBC UDI FORMAT – FDA Production Identifier
Date/Lot/Batch/Serial Number
Expiration Date
etc, as specified
HIBC UDI Expiration Date Formats
Common Question:
HIBCC UDI expiration date formats comply with the FDA UDI requirements
FDA states that “the date format must be YYYYMMDD…only for plain text
dates.”
All of the following date formats are acceptable within your bar code/human
readable AIDC:
MMYY
YYMMDD
YYMMDDHH
YYJJJ
YYJJJHH
LIC REGISTRATION FEES
ONE-TIME
The FDA has emphasized that the cost of UDI should not cause an undue financial burden on
manufacturers and other labelers. HIBCC Agrees!
LIC REGISTRATION IS:
• A one time fee - there are no reoccurring annual costs to maintain the registration;
• The Fee is based upon gross sales in the fiscal year prior to the application date;
• The fee is based on last year’s gross annual sales, not by individual packaging configurations;
• Your LIC is applicable at every level and variation of packaging with no additional fees;
• Your LIC is globally compatible and can be used throughout the world with no additional fees;
• Your LIC can be used an unlimited number of times with no additional fees.
USING HIBCC’S ONLINE UDI FORMATTER
1.
If you do not already have a
registered LIC, apply to HIBCC by
submitting an application online, by
mail or by fax.
2.
After HIBCC assigns your LIC, you can
then begin creating UDIs using the
HIBC Supplier Labeling Standard (SLS).
3.
Then you can confirm your UDIs using
the HIBC UDI Formatter available
online.
HIBCC & GUDID
The UDI data is submitted to a public database to encourage broad
integration within various healthcare delivery support systems.
HIBCC will apply it’s extensive database resources currently deployed for
administration of systems such as the Health Industry Number (HIN) to
provide services in support of GUDID standardization and submission to FDA.
Sample Package Labels
Sample Package Labels
HIBCC UDI RESOURCES
The HIBC UDI Resource page can be found at www.HIBCC.org/UDI-Resources
and includes informational materials such as:
HIBCC UDI GUIDELINES
LIC APPLICATION FORM
HIBC SUPPLIER LABELING STANDARD (SLS 2.4)
UDI DATA FORMATTER – BETA VERSION
CURRENT HIBC REGISTRANTS BY COUNTRY
CURRENT DENTAL REGISTRANTS
DEVELOPING GUDID SPECIFICATIONS
THIS SLIDE SET
Questions can be addressed to the HIBCC Resource Desk @
1.855.HIBC.UDI (1.855.442.2834);
CONTACT US
HIBCC
2525 E. Arizona Biltmore Circle
Suite 127
Phoenix, AZ 85016
www.hibcc.org
info@hibcc.org
(602) 381-1091