Occupational Safety
and Health Administration
www.osha.gov
800-321-OSHA (6742)
www.osha.gov
Updates to OSHA’s Recordkeeping
and Reporting Rule:
What events must be reported to OSHA and
which employers have to keep records
Occupational Safety and Health Administration
September 2014
www.osha.gov
Updates to OSHA’s Recordkeeping
and Reporting Rule
OSHA has expanded the list of severe injuries & illnesses that
employers must report & updated the list of industries who are
partially exempt from routinely keeping OSHA records.
"OSHA will now receive crucial reports of fatalities and severe workrelated injuries and illnesses that will significantly enhance the
agency’s ability to target our resources to save lives and prevent
further injury and illness. This new data will enable the agency to
identify the workplaces where workers are at the greatest risk and
target our compliance assistance and enforcement resources
accordingly."
— Assistant Secretary of Labor for Occupational Safety and Health, Dr. David Michaels
www.osha.gov
Effective date
For workplaces under Federal OSHA jurisdiction
• Final rule becomes effective January 1, 2015
For workplaces in State Plan States
• States encouraged to implement new coverage provisions on January 1,
2015, or as soon after as possible.
• Check with your State Plan for their implementation date of the new
requirements.
www.osha.gov
Expanded reporting requirements
The rule expands the list of severe work-related injuries and
illnesses that all covered employers must report to OSHA.
Starting January 1, employers must report the following to
OSHA:
• All work-related fatalities within 8 hours (same as current requirement)
• All work-related in-patient hospitalizations of one or more employees
within 24 hours
• All work-related amputations within 24 hours
• All work-related losses of an eye within 24 hours
www.osha.gov
Expanded reporting requirements
• If the injury or illness resulted in a
fatality, hospitalization, amputation
or loss of an eye, report to OSHA.
• If you are in an industry covered by
OSHA’s updated recordkeeping
requirements, also make a record of
the injury or illness in the OSHA 300
Log.
www.osha.gov
Expanded reporting requirements
We believe the updated reporting requirements are not simply
paperwork, but have a life-saving purpose: They will enable
employers to prevent future injuries by identifying & eliminating
the most serious workplace hazards.
Soon we will be able to engage with employers not just through
inspections, but through outreach to fix hazards before they
become fatal.
www.osha.gov
How can employers report to OSHA?
• By telephone to the nearest OSHA office during normal business
hours.
• By telephone to the 24-hour OSHA hotline (1-800-321-OSHA or
1-800-321-6742).
• Online: OSHA is developing a new means of reporting events
electronically, which will be available soon at
www.osha.gov/report_online.
www.osha.gov
Industry exemptions
• The rule also updates the list of industries that are partially exempt
from the requirement to routinely keep OSHA injury & illness
records (e.g. the OSHA 300 log), due to relatively low occupational
injury & illness rates.
• The new rule retains the exemption for any firm with ten or fewer
employees, regardless of their industry classification, from the
requirement to routinely keep records.
• Reminder: All employers, even those exempt from recordkeeping
requirements, must report a work-related fatality, in-patient
hospitalization, amputation, or loss of an eye to OSHA.
www.osha.gov
Industry exemptions
• The previous list of exempt industries was based on the old
Standard Industrial Classification (SIC) system, as well as injury &
illness data from the Bureau of Labor Statistics (BLS) from 1996,
1997 & 1998.
• The new list is based on the North American Industry Classification
System (NAICS), as well as BLS data from 2007, 2008 & 2009.
www.osha.gov
Finding your industry code (NAICS)
If I have not previously been
required to keep records, do I need
to start keeping records?
• First find your NAICS code at
www.census.gov/eos/www/naics
• Then visit OSHA’s page at
www.osha.gov/recordkeeping2014
to determine if your industry is
exempt.
www.osha.gov
Newly
included
www.osha.gov
New list of exempt industries
www.osha.gov
Compliance assistance materials
How do I keep records?
For employers who are new to
keeping records, download
OSHA’s recordkeeping forms at
www.osha.gov/recordkeeping/RKforms
www.osha.gov
Compliance assistance materials
How do I fill out the OSHA 300 log?
For directions and training on how
to keep the log, visit
www.osha.gov/recordkeeping/tutorial
www.osha.gov
Compliance assistance materials
How can I get more information on
keeping records?
OSHA has answers for many
frequently asked questions. Find
them by visiting our searchable
FAQ page at:
www.osha.gov/recordkeeping/faq_search
www.osha.gov
Compliance assistance materials
How do I report a fatality,
hospitalization, amputation or loss
of an eye?
Call the nearest OSHA office during
normal business hours, or call the
24-hour OSHA hotline 1-800-3216742.
*Soon employers will also be able to report
online at www.osha.gov/report_online.
www.osha.gov
Compliance assistance materials
How can I get more information on
the new reporting requirements?
To learn more about the new
reporting requirements &
download the fact sheet, visit
www.osha.gov/recordkeeping2014.
www.osha.gov
Compliance assistance materials
For more information and compliance
assistance resources on the updates to
OSHA’s recordkeeping and reporting
requirements, visit
www.osha.gov/recordkeeping2014
We Can Help
www.osha.gov
800-321-OSHA (6742)