Project and Time Management
Ian Whitburn
What is Project Management?
What is a Project?
When did Project Management start?
Time Management Exercise
Modern Project Management
Management Game
Construction Project Management
Lean Construction
Management Game
Lessons and Summary
Ian Whitburn
Dukesbridge House
23 Duke Street
Reading RG1 4SA
Tel : 07862 686303
Website : www.idprojectmanagement.co.uk
ABOUT ME
Gained an Diploma and Degree in Building
Started work in the construction industry in 1983.
Gained a Master’s Degree in Project Management in 2000.
Am a Member of the Chartered Institute of Building and
Association of Project Managers.
Have worked on these projects as a Consultant Project Manager.
Ian Whitburn
Dukesbridge House
23 Duke Street
Reading RG1 4SA
Tel : 07862 686303
Website : www.idprojectmanagement.co.uk
What Is Project Management?
‘Project Management is About People Getting Things Done’
Tom Taylor APM
‘Discipline of Planning, Organising, Securing and Managing Resources to bring
about the Successful Completion of Specific Goals and Objectives’
Wikipedia
Ian Whitburn
Dukesbridge House
23 Duke Street
Reading RG1 4SA
Tel : 07862 686303
Website : www.idprojectmanagement.co.uk
So What Is A Project?
BEGINNING | MIDDLE | END
Constructing a building for occupation is a temporary thing – so what else?
Ian Whitburn
Dukesbridge House
23 Duke Street
Reading RG1 4SA
Tel : 07862 686303
Website : www.idprojectmanagement.co.uk
How Old Is Project Management?
SIR CHRISTOPHER WREN | THOMAS TELFORD | ISAMBARD KINGDOM BRUNEL
•
Mechanisation of work
Craft based skills
Breakdown of work
Management and workers
Fredrick Winslow Taylor
(1856 – 1915)
Ian Whitburn
Dukesbridge House
23 Duke Street
Reading RG1 4SA
Tel : 07862 686303
Website : www.idprojectmanagement.co.uk
Fathers of Project Management
Forecasting
Planning
Organising
Commanding
Coordinating
Controlling
Henri Fayol
(1841 – 1925)
Gantt Chart
Modern Variation - Program
Evaluation and Review
Technique (PERT diagram)
Henry Gantt
(1861 – 1919)
Ian Whitburn
Dukesbridge House
23 Duke Street
Reading RG1 4SA
Tel : 07862 686303
Website : www.idprojectmanagement.co.uk
Gantt and PERT Example
Making a cup of tea
ACTIVITIES
DURATION (secs)
Fill the kettle
23
Boil water
200
Get teapot and mug from cupboard
14
Warm teapot
(Lead 165) 35
Get teaspoon from drawer
5
Put teabag in teapot
9
Put in one sugar
13
Fill teapot with hot water
26
Stir tea in teapot
11
Let tea brew
30
Pour tea
15
Pour in milk
20
Stir tea in mug
11
Ian Whitburn
Dukesbridge House
23 Duke Street
Reading RG1 4SA
Tel : 07862 686303
Website : www.idprojectmanagement.co.uk
Modern Project Management
Ian Whitburn
Dukesbridge House
23 Duke Street
Reading RG1 4SA
Tel : 07862 686303
Website : www.idprojectmanagement.co.uk
Importance of Project Management
How Many F’s
Project Management Roots
• Defence
• Aerospace
• Armed Forces
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Ian Whitburn
Dukesbridge House
23 Duke Street
Reading RG1 4SA
Tel : 07862 686303
Website : www.idprojectmanagement.co.uk
Importance of Project Management
SO WHAT WENT WRONG?
Immediate cause was the failure of the O Ring but!
Equal if not more important was a flawed decision
making process – NASA’s project management
was at fault:
•
•
•
•
•
•
•
Doubts not clearly stated nor emphasised.
Safety compromised - waived set launch constraints.
Internalisation of problems.
Breakdown in interfacing and communication.
Position reversed to accommodate a major customer.
Procurement of cheapest suppliers.
Work breakdown too great to manage effectively.
Ian Whitburn
Dukesbridge House
23 Duke Street
Reading RG1 4SA
Tel : 07862 686303
Website : www.idprojectmanagement.co.uk
Construction Project Management
Project Launch
Scheme Design
Balanced brief,
budget
and programme
Locate and size stair,
lift cores, risers, plant
rooms
Reviewed
building
configurations
Determine internal
floor layouts
Correct overall
size
Determine floor to
ceiling heights
Determine structural
frame and method of
mechanical ventilation
Detailed Design /
Bid & Award
Construction
Gain Town Planning
permission
Mobilise site offices,
equipment etc
Prepare design
documentation for
tender
Procure materials &
appoint all other subcontractors
Pre-qualify
contractors and
tender the work
Finalise the construction
programme
Award the main
construction contract
Build in accordance with
health & safety,
environmental
regulations etc
Handover
Train people who will
run the facility after
construction
Document operation
and maintenance
procedures to be
followed
Prepare and agree the
final account
Engineer within
budget / programme
Ian Whitburn
Dukesbridge House
23 Duke Street
Reading RG1 4SA
Tel : 07862 686303
Website : www.idprojectmanagement.co.uk
How It All Fits
Schedule of
Requirements
Terms of
Reference
BID PERIOD
CONSTRUCTION
PERIOD
Strategic
Brief
Planning
Discussions
PROJECT
LAUNCH
ACTIVITIES
Risk
Identification
PRE-DESIGN
PROJECT
ANALYSIS &
CONSULTANT
ORIENTATION
Prioritisation
of Expenditure
RELOCATION
PERIOD
Approved
Capital
Expenditure
Survey
Information
FINALISE THE
CONCEPT DESIGN
Report
SCHEME DESIGN
Report
DEVELOP
EMPLOYERS
REQUIREMENTS
Validate Clarity of
Emerging Brief
Validate Cost
Effectiveness of
Brief Interpretation
Ensure Value
Encapsulated within
Unambiguous
Documentation
INPUT TO STAGE
INFLUENCE TO STAGE
Ian Whitburn
Dukesbridge House
23 Duke Street
Reading RG1 4SA
Tel : 07862 686303
Website : www.idprojectmanagement.co.uk
Managing Different Disciplines
What the client actually needed
What the architect drew
How the Engineer supported it
How the QS costed it
What went into the tender
documents
What the Contractor built
Ian Whitburn
Dukesbridge House
23 Duke Street
Reading RG1 4SA
Tel : 07862 686303
Website : www.idprojectmanagement.co.uk
Its the Brief Stupid!
A Winery Example
Business Case
Retail price of sparkling wine
Retailers mark-up (50%)
Wholesalers price
Wholesalers mark-up (10%)
Wine Makers overheads and profit (20%)
But
£
40
13
27
3
24
4
20
£ million £ million
20.00
2.00
18.00
Budget
Less contingency (10%)
Less
Wine making equipment
Move existing
Town planning / statutory utilities
Wine experience fit-out
1,000,000 bottles at £20 per bottle = £20,000,000 budget
Less professional fees (17.5%)
Less preliminaries and management fee (13.5%)
Overall construction cost
Less infrastructure and site costs
Building cost
6.00
0.25
0.30
2.50
9.05
8.95
1.57
7.38
1.00
6.38
3.25
3.13
Building size 230m x 22m = 5,060m2
Cost per m2 = 3.13 / 5060
This is a shed
£618 /
m2
Ian Whitburn
Dukesbridge House
23 Duke Street
Reading RG1 4SA
Tel : 07862 686303
Website : www.idprojectmanagement.co.uk
Lean Construction
Move away from mass production
• Lean production – Japanese model
• Started at Toyota Motor Company of Japan
• Enables Japan to overtake the USA as the largest producer of cars
In construction it has prompted
• Partnering
• Win / Win solutions
• Mutual Trust
• Removal of waste
Red / Blue Game
Ian Whitburn
Dukesbridge House
23 Duke Street
Reading RG1 4SA
Tel : 07862 686303
Website : www.idprojectmanagement.co.uk
Red / Blue Game
The objective is for your team to achieve a positive score (zero is not positive)
You need to decide as a team to play red or blue in each of the 10 rounds.
RULES
• After each team has decided which colour to play, I will collect the results and let each team know
what other teams have done.
• The scoring system is as follows:
TEAM
A
TEAM
B
TEAM
C
TEAM
D
SCORE
A
SCORE
B
SCORE
C
SCORE
D
Red
Red
Red
Red
+3
+3
+3
+3
Red
Red
Red
Blue
-6
-6
-6
+6
Red
Red
Blue
Blue
-6
-6
+6
+6
Red
Blue
Blue
Blue
-6
+6
+6
+6
Blue
Blue
Blue
Blue
-3
-3
-3
-3
• After the round 4 and 8, a person from each team may meet with other teams, who agree to meet.
• Round 9 and 10 scores double marks.
Ian Whitburn
Dukesbridge House
23 Duke Street
Reading RG1 4SA
Tel : 07862 686303
Website : www.idprojectmanagement.co.uk
Red / Blue Game
Investment
To make this game like the real world , each person will have a £ stake (or an IOU) on the outcome. Given
that all teams achieve their objective, the team ending up with the highest score will be given the stake
money.
Ian Whitburn
Dukesbridge House
23 Duke Street
Reading RG1 4SA
Tel : 07862 686303
Website : www.idprojectmanagement.co.uk
Lean Behavoural Lessons
START NICE
BE PROVOCABLE
BE FOREGIVING
BE CLEAR AND CONSISTENT
Ian Whitburn
Dukesbridge House
23 Duke Street
Reading RG1 4SA
Tel : 07862 686303
Website : www.idprojectmanagement.co.uk
SUMMARY
Project management exists in many industries
Project management is inter-changeable between industries
Project management has really only been around for 50 years
It matters as getting it wrong can have serious consequences
Hopefully you have learned some techniques used and understand it a little better.
It can be applied to pretty much anything we do.
THANKS FOR LISTENING AND IF THERE ARE ANY QUESTIONS?
Ian Whitburn
Dukesbridge House
23 Duke Street
Reading RG1 4SA
Tel : 07862 686303
Website : www.idprojectmanagement.co.uk