Spring 2013
End-of-Course Assessments
Training Materials
Algebra 1
Biology 1
Geometry
U.S. History
Civics Field Test
1
Overview
These training materials are based on the 2012-2013
End-of-Course Assessments Test Administration
Manual and are available at
www.FLAssessments.com/EOC.
2
Overview
These training materials highlight important
information for computer-based test
administrations and the use of paper-based
accommodations.
Not all information from the test administration
manual is included in this presentation, so district
and school staff must read and familiarize
themselves with all information in the
manual, in addition to using these training
materials.
3
Manual
One manual (2012-2013
EOC Manual) is provided
for the Winter 2012,
Spring 2013, and Summer
2013 EOC administrations.
Instructions for computerbased test (CBT), paperbased test (PBT), and
accommodated form
administrations are
included in this manual.
4
EOC Test Administration
Schedule
Scheduling
Test
Testing Window
U.S. History
April 29-May 2, 2013
Biology 1
May 3-May 10, 2013
Algebra 1
May 13-May 17, 2013
Geometry
May 20-May 23, 2013
Civics Field Test
April 29-May 31, 2013
Statewide Make-up Days
(all operational subjects)
May 28-May 31, 2013
• Subjects must be tested in the order listed in the schedule above.
• This is Broward’s Districtwide schedule. This must be followed!
• All testing for a single subject must be completed in a district before
testing for the next subject may begin, except for make-ups.
5
EOC Test Administration
Schedule
Scheduling
• Since the testing window allows for multiple test
sessions to be scheduled throughout the week,
schools may reassign absent students to an
existing session scheduled later in the week rather
than creating separate make-up sessions.
• Any deviation from the test administration
schedule requires written approval from the
Florida Department of Education (FDOE) prior to
implementation.
6
EOC Test Administration
Schedule
Testing Duration
• Each Algebra 1, Biology 1, Geometry, and U.S. History EOC
Assessment will be administered in one 160-minute session with
a scheduled 10-minute break after 80 minutes. Students are not
allowed to talk during the break. Individual restroom breaks are
permitted as needed.
• Students may be dismissed from the testing room after the 10minute break as they complete testing. However, no special
incentives should be given to students to encourage them to
finish early.
• Any student who has not completed the test by the end of the
allotted time may continue working; however, testing must be
completed within one school day.
• The Civics Field Test will be administered in one 60-minute
7
session.
What’s New
Testing Rules Acknowledgment
• All EOC assessments include a Testing Rules
Acknowledgment that reads, “I understand the testing
rules that were just read to me. If I do not follow these
rules, my test score may be invalidated.”
• Prior to testing, students must acknowledge the testing
rules that the test administrator reads to them by checking
a box (in TestNav) or clicking a circle (in TestHear) next to
the statement. Students taking a paper-based test will
sign below the acknowledgment.
8
What’s New
Electronic Practice Assessment Tools (ePATs)
• The computer-based practice tests, also called ePATs, and
scripts for administering ePATs are posted separately at
www.FLAssessments.com/ePATs. The ePAT scripts are NOT
included in the test administration manual.
• Students should be made aware that they can access ePATs on
their own at this location.
• Schools must administer the appropriate practice test(s) to all
students to be tested using the ePAT scripts; however, if a
student has previously participated in an ePAT for the
subject test he or she will take, the student is not
required to participate in an ePAT session.
9
What’s New
Updates to Student Information
• A new process has been established to allow incorrect student
profiles that were added to PearsonAccess via the Create New
Student Wizard to be updated before or after testing.
• Updates can be made to the First Name, Last Name, and
Student ID Number.
• Updates may not be made to student profiles that were
created via the PreID upload.
10
What’s New
Technology Coordinator Guide
• Information and instructions for technology coordinators to
follow before, during, and after testing are now provided in
a separate online Technology Coordinator Guide posted at
www.FLAssessments.com/EOC.
• Technology coordinators must familiarize themselves with
all information in this guide prior to the test administration.
11
What’s New
CBT Training Resources
• A new website has been created to compile several
resources for computer-based testing. The site includes
information about test setup, best practices, and training
resources.
• This site is located at
www.FLAssessments.com/CBTTrainingResources.
12
What’s New
To Be Scored Materials
• School staff will transcribe student responses into CBT forms prior to
the end of each state administration window and return the test
materials with other NOT TO BE SCORED materials.
• CBT transcription instructions will be distributed by Student
Assessment
13
What’s New
TestHear Software Update
• A new version of TestHear (2.1.0.7) was released prior to the Fall
2012 Retake administration.
• Schools that downloaded this updated version of TestHear do not
need to download it again for the Spring EOC administration;
however, any schools that did not administer TestHear
accommodated forms this school year will need to download and
install the newest version of TestHear prior to administering an
accommodated form of any EOC assessment.
• All ePATs in the previous version must be removed for the
updated software to function correctly.
• The newest version of TestHear is available at
www.FLAssessments.com/downloads. The latest version of the
14
ePATS are available at www.FLAssessments.com/ePATs.
What’s New
Reference Sheets and Periodic Tables
• The reference sheet for the Algebra 1 and Geometry EOC Assessments
and the periodic table for the Biology 1 EOC Assessment are provided
in an online format only for computer-based testing.
• Schools may provide hardcopy reference sheets or periodic tables to
students. Any hardcopy reference sheets or periodic tables must be
photocopies of the reference sheet and periodic table in Appendix E of
the 2012-2013 EOC Manual (reference sheets and periodic tables are
also available at www.FLAssessments.com/EOC).
• Each photocopied reference sheet and periodic table must be carefully
checked against the original to ensure all content is copied and that it is
clear and easy to read.
• Reference sheets and periodic tables for students with paper-based
accommodations are packaged with test materials, and should be
distributed to students as indicated in the administration scripts.
15
What’s New
CBT Worksheets
• For the computer-based U.S. History EOC Assessment and
Civics Field Test, CBT Worksheets may be provided for
students if they prefer to make handwritten notes instead
of using the notepad tool in the CBT platform.
• The worksheet is an 8 ½ × 11 page (available at
www.FLAssessments.com/EOC) that may be copied and
distributed to students at the beginning of the test session.
• Used CBT Worksheets are secure materials.
16
What’s New
Handheld Four-Function Calculators (Algebra 1
and Biology 1)
• The Algebra 1 and Biology 1 EOC Assessments include a four-function
calculator tool in TestNav only. Students may request to use a handheld
four-function calculator on the day of testing. Test administrators should
have a supply of approved four-function calculators for these students.
• TestHear does not have a calculator tool within the CBT platform.
Students taking an accommodated CBT form of the Algebra 1 or Biology
1 EOC Assessment using TestHear must be provided a handheld fourfunction calculator to use during the test.
17
What’s New
Handheld Scientific Calculators (Geometry)
• The Geometry EOC Assessment includes a scientific calculator tool in
TestNav only. FDOE does not provide handheld scientific calculators
for students testing in TestNav; however, districts may allow students to
use handheld scientific calculators, as long as they are included in the
approved list of scientific calculators in the 2012-2013 EOC Manual.
• Requests for permission to use scientific calculators not included in the
approved list must be submitted to the FDOE no later than two weeks
prior to the beginning of test administration.
• The TestHear Geometry EOC Assessment does not include a scientific
calculator tool. Handheld scientific calculators will be provided by FDOE
for students taking the Geometry EOC Assessment using TestHear
accommodated CBT forms.
18
What’s New
Chain of Custody Form
• Schools are required to maintain a Test Materials Chain of Custody
Form posted at www.FLAssessments.com/EOC and located in
Appendix E.
– Record accurate information on the form, including the dates
activities are completed, the names of the persons performing
activities involving the materials, and information about the
locked storage room.
– Retain electronic or hard copies of completed forms after
materials are packaged for pickup, and email or return the
originals to the district assessment coordinator.
19
Reminders
Test Security Policies and Procedures
• Per Florida State Board of Education Rule 6A-10.042, FAC, and Test
Security Statute, s. 1008.24, F.S. (see Appendix B), district and school
personnel are required to maintain test security before, during, and
after testing.
• Please remember that inappropriate actions can result in student or
classroom invalidations and/or loss of teaching certification.
• All school personnel, including itinerant teachers and proctors, must
receive thorough training in test administration and security policies
and procedures, familiarize themselves with all relevant content of the
test administration manual(s), read the Statute and Rule in Appendix
B, and then sign a Florida EOC Test Administration and Security
Agreement.
• All test administrators must be certified educators and must sign the
Test Administrator Prohibited Activities Agreement.
20
Reminders
Test Administrator Policies
• ALL test administrators must be certified educators.
• Test administrators are required to sign a Test
Administrator Prohibited Activities Agreement in addition to
a Security Agreement. Test administrators must record
their certification numbers on this document.
• The Florida EOC Test Administration and Security
Agreement and the Test Administrator Prohibited Activities
Agreement may be copied together so that double-sided,
single-page copies can be distributed to test administrators.
• School assessment coordinators must file the signed forms
with their signed security agreements.
21
Reminders
Seating Charts
• Test administrators are required to maintain an accurate
seating chart for each group of students in their rooms
during testing.
• All seating charts must indicate the front and back of the
room, as well as the direction students are facing.
• If students are moved to a different location or the seating
configuration changes during testing, a new seating chart
must be created and maintained.
22
Reminders
Electronic Devices
• Students may not have any electronic devices except a
calculator at their desks, in their pockets, or anywhere
they can reach them during testing, even if they are
turned off or they do not use them.
• If a student is found to be in possession of ANY electronic
device(s) during testing OR during a break (e.g., restroom
breaks, lunch), his or her test must be invalidated in order
to successfully enforce this policy.
• Students and parents/guardians must be made aware of
this policy prior to testing.
23
Reminders
Leaving Campus
• If a student begins a session and leaves campus without
finishing (due to an appointment, illness, etc.), he or she
will NOT be allowed to complete that session.
• No exceptions will be made once the student leaves the
school’s campus, so parents/guardians and students must
be made aware of this policy.
• If a test administrator has concerns about a student (e.g.,
if a student seems ill), that student should be tested in a
different test session or on a make-up day.
24
Reminders
Marking Tests Complete
Student tests should only be Marked Complete in one of
the following circumstances:
• A student had to leave the test (e.g., cheating, illness)
and will not finish the test. (After being marked
complete, school personnel will invalidate the test.)
• A student finished the test but exited instead of
submitting the test and the test should be scored.
• As otherwise directed by FDOE or Pearson after a
technical difficulty or other extenuating circumstance.
25
Reminders
• The following resources for this administration can be found at
www.FLAssessments.com/EOC:
Test administration manual
Technology coordinator guide
Student tutorials
Forms to report test irregularities/security breaches and missing materials
Training materials
Comment forms
Blank Administration Record/Security Checklist
Security Log
̶
̶
̶
̶
̶
̶
̶
̶
Test Administrator Prohibited Activities Agreement
Test Materials Chain of Custody Form
Florida EOC Test Administration and Security Agreement
̶
̶
̶
̶
̶
̶
̶
Materials Return List
Braille Scripts
Reference sheet and periodic table
Parent/guardian letters
26
Glossary of Terms
PearsonAccess – www.pearsonaccess.com/fl
• A website used for almost all test preparation (e.g., PreID), setup,
administration, and reporting tasks.
• Requires a username and password.
• Link to support materials: www.FLAssessments.com/EOC
• Verify the correct test administration is selected each time you log in.
• PearsonAccess will timeout after 14 minutes of inactivity.
27
Glossary of Terms
PearsonAccess Training Center
• Accessed from the Training
Center tab on PearsonAccess
home page.
• Provides an opportunity to
̶
̶
practice PearsonAccess tasks
manage the Infrastructure Trial in
preparation for testing
• Requires a username and
password.
28
Glossary of Terms
Proctor Caching
• A process of locally loading or “caching” test content on a computer at
the school level. Broward non charters schools are cached at the district
• Does not require a separate caching server and can run on any
workstation on the network that meets minimum requirements.
• Software is provided by Pearson.
• Reduces test delays due to network congestion.
• Provides students with a more seamless testing experience.
• Required for all FCAT/FCAT 2.0/EOC computer-based testing in
Florida.
29
Glossary of Terms
TestNav 6.9 (TestNav)
• Platform for Florida’s
FCAT/FCAT 2.0/EOC
computer-based statewide
assessments.
• Software application installed
either on a file server or on
each computer that will be
used for testing.
30
Glossary of Terms
TestHear 2.1.0.7 (TestHear)
• Platform used to deliver accommodated forms (e.g., large print,
zoom, color contrast, screen reader, assistive devices) for Florida’s
FCAT/FCAT 2.0/EOC computer-based statewide assessments.
• Software application installed on each computer that will be used to
test students who require computer-based accommodated forms.
• TestHear will operate on Windows PC workstations and on
Macintosh workstations that have Mac OS 10.5 or later installed
and are running Windows (e.g., via Boot Camp).
• TestHear will not work on Mac OS X 10.4 or on Macs that cannot
also run Windows.
31
Glossary of Terms
ePAT (Electronic Practice Assessment Tool)
• Provides students an opportunity to practice using the
computer-based platform prior to testing.
• Available for download at www.FLAssessments.com/ePATs.
• Download ePAT launcher separately from practice test content.
• Accommodated ePATs are also available. Launcher is bundled
with the practice test content for accommodated forms.
• Scripts and instructions for downloading ePATs are under the
Resources tab.
32
Pearson Support and
PearsonAccess
Contacts for Support (in this order)
• District ETS department: 754-321-0411
• Student Assessment: 754-321-4250
• Pearson: 1-877-847-3043
Appendix C in the 2012-2013 EOC Manual provides the
following information:
• PearsonAccess
̶ User accounts (FDOE distributed instructions for setting up
user accounts to district assessment coordinators.)
̶ Browser requirements
̶ Logging in for the first time
̶ Resetting passwords
33
Students to be Tested
Algebra 1
The following students will take the Spring 2013 Algebra 1 EOC
Assessment:
• All students who are enrolled in and completing one of the
following courses:
o Algebra 1 – 1200310
o Algebra 1 Honors – 1200320
o Algebra 1-B – 1200380
o Pre-AICE Mathematics 1 – 1209810
o IB Middle Years Program/Algebra 1 Honors – 1200390
34
Students to be Tested
Algebra 1 (cont.)
The following students are eligible to participate in the Spring 2013
Algebra 1 EOC Assessment administration:
• Students who need to retake the assessment to earn a passing score for
course credit, including students enrolled in credit recovery courses
• Students who entered 9th grade in the 2010–11 school year
– who have not yet taken the assessment to be averaged as 30% of their final
course grade
– who are in grade forgiveness programs and wish to retake the assessment
to improve their course grade
• Students in a credit acceleration program (CAP) who wish to take the
assessment to earn course credit
35
Students to be Tested
Biology 1
The following students will take the Spring 2013 Biology 1 EOC
Assessment:
• All students enrolled in and completing one of the following courses:
o Biology 1 – 2000310
o Integrated Science 3 – 2002440
o Biology 1 Honors – 2000320
o Integrated Science 3 Honors – 2002450
o Pre-AICE Biology – 2000322
o AP Biology – 2000340 (if taken to
satisfy the high school Biology 1
graduation requirement) This course
o Biology Technology – 2000430
o Biology 1 PreIB – 2000800
o IB Middle Years Program Biology
Honors – 2000850
was omitted from the list in the
manual.
36
Students to be Tested
Biology 1 (cont.)
The following students are eligible to participate in the Spring 2013
Biology 1 EOC Assessment administration:
• Students who need to retake the assessment to earn a passing score for
course credit, including students enrolled in credit recovery courses
• Students who entered 9th grade in the 2011–12 school year
– who have not yet taken the assessment to be averaged as 30% of their final
course grade
– who are in grade forgiveness programs and wish to retake the assessment
to improve their course grade
• Students in a credit acceleration program (CAP) who wish to take the
assessment to earn course credit
37
Students to be Tested
Geometry
The following students will take the Spring 2013 Geometry
EOC Assessment:
• All students enrolled in and completing one of the following
courses:
o
o
o
o
Geometry – 1206310
Geometry Honors – 1206320
IB Middle Years Program Geometry Honors – 1206810
Pre-AICE Mathematics 2 – 1209820
38
Students to be Tested
Geometry (cont.)
The following students are eligible to participate in the Spring 2013
Geometry EOC Assessment administration:
• Students who need to earn a passing score for course credit, including
students enrolled in credit recovery courses
• Students who entered 9th grade in the 2011–12 school year
– who have not yet taken the assessment to be averaged as 30% of their final
course grade
– who are in grade forgiveness programs and wish to retake the assessment
to improve their course grade
• Students in a credit acceleration program (CAP) who wish to take the
assessment to earn course credit
39
Students to be Tested
U.S. History
The following students will take the Spring 2013 U.S. History
EOC Assessment:
• All students enrolled in and completing one of the following
courses:
o United States History – 2100310
o United States History Honors – 2100320
• Any student who completed one of the above courses
during the 2012-13 school year must participate in the
Spring 2013 U.S. History EOC Assessment.
40
Students to be Tested
Civics Field Test
The following students will take the Civics EOC Assessment Field Test:
•
All students enrolled in and completing one of the following courses at schools
selected in the field test sample:
o
o
o
o
o
o
o
•
•
Civics – 2106010
Civics – 2106015
Civics & Career Planning – 2106016
Civics, Advanced – 2106020
Civics, Advanced – 2106025
Civics, Advanced & Career Planning – 2106026
Civics and Digital Technologies – 2106029
Students who completed one of the above courses at the end of semester one
should NOT participate in this field test administration.
Any students who require paper-based accommodations, accommodated CBT
forms, or computer-based assistive devices will not participate.
41
Students to be Tested
Special Program Students
• Make arrangements to test special program students (Home
Education, Virtual School, McKay Scholarship, FTC Scholarship).
• Ensure that these students are tested under the correct school
number, according to the chart on page 107 of the manual.
English Language Learners (ELLs)
All ELLs who complete the appropriate courses are expected to
participate in EOC assessments no matter how long these students
have been receiving services.
42
Students to be Tested
Students with Disabilities
• All students with disabilities participate in the statewide
assessment program by taking one of the following:
̶ EOC assessment without accommodations,
̶ EOC assessment with accommodations, or
̶ Florida Alternate Assessment.
• All determinations regarding participation in the statewide
assessment program must be documented in the student’s IEP or
Section 504 plan.
• See Appendix A of the manual for information regarding
accommodations.
43
Proctors
• When testing a large group of students, proctors
must be assigned to the room. Refer to the table
below for the required number of proctors.
1-25 students
Test Administrator*
26-50 students
Test Administrator and 1 Proctor
51-75 students
Test Administrator and 2 Proctors
*It is strongly recommended that a proctor be
assigned to rooms with 25 or fewer students
whenever possible.
44
Missing Materials
•
•
Schools must investigate ANY report of missing materials and report
missing secure materials to the district assessment coordinator
immediately.
Within 30 calendar days of the incident, a written report must be
submitted to the FDOE. The report must include:
The nature of the situation
The time and place of the occurrence
The names of the persons involved
A description of the communication between the district assessment
coordinator’s office and school personnel
− How the incident was resolved
− What steps are being implemented to avoid the future losses
−
−
−
−
• Schools should submit completed reports to the district office,
and district assessment coordinators should then submit
reports to FDOE.
• A form to report missing materials can be found at
www.FLAssessments.com/EOC.
45
Test Irregularities/
Security Breaches
•
•
•
Test administrators should report any test irregularities (e.g., disruptive students) and
possible security breaches to the school assessment coordinator immediately.
The school assessment coordinator should communicate with the district assessment
coordinator regarding possible test invalidations.
Within 10 calendar days of the test irregularity or security breach, a written report must be
submitted to the FDOE. The report must include:
–
–
–
–
–
–
•
•
The nature of the situation
The time and place of the occurrence
The names of the persons involved
A description of the communication between the district assessment coordinator’s office and
school personnel
How the incident was resolved
What steps are being taken to avoid future test irregularities or security breaches
Schools should submit completed reports to the district office, and district
assessment coordinators should then submit reports to FDOE.
A form to report test irregularities and security breaches can be found at
www.FLAssessments.com/EOC.
46
Test Invalidation
• District assessment coordinators should advise schools of
the appropriate course of action if invalidation is being
considered. Remember that the purpose of invalidation is to
identify when the validity of test results has been
compromised.
• More information about test invalidation and instructions for
how to invalidate tests may be found on pages 20-21 and
121-122 of the 2012-2013 EOC Manual.
47
Test Administrator
Before Testing
 Read the test administration manual.
 Read the Test Administration Policies and Procedures and sign the Florida EOC
Test Administration and Security Agreement.
 Read and sign the Test Administrator Prohibited Activities Agreement.
 Establish an appropriate setting for test administration and remove or cover any
unauthorized aids in the testing room.
 Prepare and assemble all materials needed for test administration.
 Ensure that students and their parents/guardians understand the testing policies
prior to the first day of testing.
 If you are administering tests to students who require accommodations, become
familiar with the accommodations and discuss with your school coordinator how
accommodations will be provided.
 Ensure that you are familiar with how to open TestNav or TestHear to the login
screen for each student computer prior to testing.
48
Test Administrator
Before Testing
Testing Location
• Tests should be administered in a room that has comfortable seating,
good lighting, adequate ventilation, and sufficient workspace.
• Students must not be able to easily view other students’ computer
screens, work folders, worksheets, or test and answer books. During the
practice test, check the configuration of your testing room to make sure
you will be able to provide a secure environment during testing. If
necessary, use visual blocks.
• Post the sign that reads TESTING—Please Do Not Disturb on all
entrances to the testing room and display starting and stopping times for
students as soon as testing begins.
• Students may not have access to any unauthorized aids. Discuss any
concerns with your school assessment coordinator.
49
Test Administrator
Before Testing
Testing Location (cont.)
• When you arrive on the day of testing, open each student
workstation in the testing room to the student login screen as
indicated in the script, but do not log in for students.
• Display the student comment form URL
(www.FLAssessments.com/EOCStudentCommentForm) on the day
of testing, or create shortcuts on student workstations to ensure
each student is able to complete the form after testing.
• Ensure that you have a way to contact the technology coordinator
or the school assessment coordinator during testing without
leaving the room unattended.
50
Test Administrator
Before Testing
2012-13 EOC Manual
• You will need the 2012-2013 End-of-Course Assessments Test
Administration Manual to read the test administration script(s) to
students.
• When testing students who are allowed certain accommodations,
you may need to modify the scripts. It is especially important that
you review the scripts BEFORE testing begins to determine the
necessary modifications. Do not interpret this as permission to
paraphrase test items.
• Scripts and instructions for the administration of accommodated
computer-based (TestHear) forms and paper-based forms are
provided in Appendix A.
51
Test Administrator
Before Testing
2012-13 EOC Manual (cont.)
• Appendix D on page 284 is the CBT Test
Administrator Quick Reference Guide.
• This guide lists possible error messages students
may encounter, explanations for each message,
and possible solutions.
52
Test Administrator
Before Testing
Student Authorization Tickets
•
For each test session, each student needs a Login ID and a 6-character test code
(password), which are printed on the Student Authorization Tickets.
•
Students will need a pen or pencil during testing to sign their tickets.
•
Provide each student a ticket only AFTER all students have entered the
testing room, as instructed in the script, and all tickets must be
collected BEFORE students leave the testing room.
•
Student Authorization Tickets must be handled in a secure manner and returned
to the school assessment coordinator immediately after each day of testing is
completed.
53
Test Administrator
Before Testing
Student Authorization Tickets (cont.)
54
Test Administrator
Before Testing
Session Roster
•
A Session Roster is a list of all students scheduled in a test session that displays
important information including:
̶
̶
̶
̶
̶
̶
̶
̶
̶
̶
Test Administration
Session Name
Test to be Administered
Test Code (password)
Student Names
Student ID Numbers
Student Birth Dates
Class Information
Login IDs
Blank space to record attendance information and accommodations used
•
The Session Roster may be used to record required administration information.
•
Session Rosters must be handled in a secure manner and returned to
the school assessment coordinator immediately after each test
55
session is completed.
Test Administrator
Before Testing
Session Roster (cont.)
• The School Assessment Coordinator sections of the 20122013 EOC Manual provide instructions for creating and
printing Session Rosters.
56
Test Administrator
Before Testing
Test Group Code
• A test group code is a unique four-digit number used to
identify a group of students testing together.
• District assessment coordinators either will create and
distribute test group codes to all school assessment
coordinators or instruct them to create their own unique
four-digit codes.
• Each group of students, by testing room, initial and makeup, should receive a unique test group code.
• Students will enter the test group code before beginning the
test, as indicated in the scripts.
57
Test Administrator
Before Testing
Test Code
Test Group Code
A six-character code (password) created by
A unique four-digit number created by district
PearsonAccess and printed on Student
assessment coordinators or by school
Authorization Tickets and Session Rosters.
assessment coordinators used to identify
The Login ID and the test code are required to groups of students tested together. The test
log in to TestNav and TestHear.
group code is entered after the Testing Rules
Acknowledgment and before students see the
first question.
58
Test Administrator
Before Testing
Work Folders
• The Florida Computer-Based Testing Work Folder is a blank piece of
11x17 yellow paper folded in half with grid paper on the back cover.
Work folders will arrive with your PreID label shipment, or in a separate
shipment if you did not identify any paper-based testers.
• For the Algebra 1, Biology 1, and Geometry EOC assessments, students
are provided with work folders to work the problems. One work folder
should be sufficient for each student; however, students may request
additional folders.
• Work folders must be distributed to students at the beginning of each
test session.
• Ensure that students have enough desk space to use their folders.
• Once students complete the Algebra 1 or Biology 1 test, collect all work
folders and return them to the school assessment coordinator.
• Used work folders are secure materials.
59
Test Administrator
Before Testing
CBT Worksheets
• If schools have chosen to provide them, students taking the computerbased U.S. History EOC Assessment or Civics Field Test (TestNav or
TestHear) may use a CBT Worksheet to make notes rather than using
the CBT notepad tool.
• The CBT Worksheet is an 8 ½ x 11 page (located in Appendix E) that
may be copied and distributed to students at the beginning of a test
session.
• If your school is providing hard copies of the CBT Worksheet, a
sufficient number of copies should be available for all students taking
the assessment.
• Students must have enough desk space to use their worksheets.
• Once students complete the test, collect all worksheets and return
them to the school assessment coordinator.
• Used worksheets are secure materials.
60
Test Administrator
Before Testing
Four-Function Calculators – TestNav
• The computer-based TestNav Algebra 1 and Biology 1 EOC
assessments have a built-in four-function calculator.
• Students may use the built-in calculator, or they may use a
handheld four-function calculator.
• Test administrators should provide handheld calculators at the
beginning of a test session to all students who request them, as
indicated in the test administration script.
• Your district should have an adequate supply of approved fourfunction calculators provided by the FDOE. No other
calculators may be used.
61
Test Administrator
Before Testing
Four-Function Calculators – TestHear
• Test Hear does NOT have a built-in four-function calculator.
• Students who will test using TestHear accommodated forms of the
Algebra 1 and Biology 1 EOC Assessments MUST be provided handheld
four-function calculators.
• Students with visual impairments may use the approved large key/large
display calculators or approved talking calculators supplied by the
FDOE. Schools that have not yet accumulated an adequate supply of
approved large key/large display or talking calculators may use
comparable calculators that are regularly used in their classrooms. Such
calculators must be basic four-function models and must not have
functions that are unavailable on approved calculators.
62
Test Administrator
Before Testing
Scientific Calculators – TestNav
• The TestNav Geometry EOC Assessment has a built-in scientific
calculator.
• Students may use handheld scientific calculators, if the school
has chosen to provide them. Handheld scientific calculators must
be approved models, as shown on page 11 of the 2012-2013
EOC Manual. Requests to use other models must be submitted to
FDOE no later than two weeks prior to the test administration.
• Handheld scientific calculators will not be provided by the FDOE
for students taking the Geometry EOC Assessment using
TestNav.
63
Test Administrator
Before Testing
Scientific Calculators – TestHear
• The TestHear Geometry EOC Assessment does not
include an online scientific calculator.
• Handheld scientific calculators will be provided by FDOE for
students taking the Geometry EOC Assessment using TestHear
accommodated CBT forms.
• Students with visual impairments may use large key/large
display scientific calculators that are comparable in function to
the approved scientific calculators (on page 11 of the 2012-2013
EOC Manual). The approved talking scientific calculator is the
Orion TI-36X or one that is comparable in function to the Orion
TI-36X. No other calculators may be used.
64
Test Administrator
Before Testing
Reference Sheets and Periodic Tables
•
Reference sheets and periodic tables are provided in an online format only for
CBT testers. However, schools may provide hardcopy reference sheets or
periodic tables to students.
•
Any hardcopy reference sheets or periodic tables must be photocopies of the
reference sheet and periodic table in Appendix E of the manual (also available at
www.FLAssessments.com/EOC).
•
If your school will provide hard-copy reference sheets or periodic tables to
students, check each copy before distributing to students and follow the
instructions in the administration scripts.
•
Reference sheets and periodic tables for students with paper-based
accommodations are packaged with test materials, and should be distributed to
students as indicated in the administration scripts.
•
Once students complete the test session, the test administrator should collect all
reference sheets and periodic tables.
•
Used reference sheets and periodic tables are secure materials.
65
Test Administrator
Before Testing
Security Log
A Security Log must
be maintained for
each testing room.
Anyone who enters a
room for the
purpose of
monitoring a test
MUST sign the log
for that testing
room.
66
Test Administrator
Before Testing
Seating Chart
• An accurate seating chart must be maintained for each testing room for
each test session. Seating charts must capture the following
information:
−
−
−
−
−
−
−
−
−
−
The room name/number
Student names and their location in the room during testing
The front and back of the room
Direction students are facing
Date
Session starting time
Test administrator name
Names of proctors (if applicable)
Test group code
Session name in PearsonAccess (CBT)
• If students are moved to a new location or the seating configuration
changes during testing, a new seating chart must be created.
67
Test Administrator
Before Testing
Additional items
• Pens and/or pencils
– Ensure each student has a pen or pencil to sign his or her
authorization tickets and make notes or work the problems during
testing
– Students taking paper-based tests must use No. 2 pencils
• Clock or watch
– Keep accurate time during testing
• Signs (Appendix E)
̶
̶
Do Not Disturb Sign—display on all entrances
Electronic Devices Sign—display where it will be visible to all
students in the testing room
68
Test Administrator
Before Testing
Communicate Testing Policies to
Parents/Guardians and Students
• Electronic Devices Policy—If students are found with ANY electronic
devices during testing OR during breaks, their tests will be invalidated.
The best practice would be for students to leave devices at home or in
their lockers on the day of testing.
• Leaving Campus—If students leave campus before completing the
test (for lunch, an appointment, or illness, etc.), they WILL NOT be
allowed to complete the test. If a student does not feel well on the day
of testing, it may be best for the student to wait and be tested on a
make-up day.
• Testing Rules Acknowledgment—Students will click a checkbox
(TestNav) or circle (TestHear) next to a Testing Rules Acknowledgment
that reads: “I understand the testing rules that were just read to me. If
I do not follow these rules, my test score may be invalidated.”
69
Test Administrator
Before Testing
Administration Accommodations
• Appendix A of the 2012-2013 EOC Manual contains detailed
information regarding administration accommodations,
TestHear accommodated CBT forms, and paper-based
accommodations.
• All personnel involved in administering tests to students
with allowable accommodations must familiarize themselves
with the information in Appendix A.
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Test Administrator
During Testing
 Maintain the seating chart, Security Log, and record of
required administration information for your room.
 Ensure that each student has a pen or pencil and distribute
testing materials as indicated in the scripts.
 Read the appropriate administration scripts VERBATIM to
students. Read the important information and adhere to the
instructions between the SAY boxes.
 Keep accurate time for each test session and display times
for students.
 Maintain test security at all times and report violations or
concerns to your school assessment coordinator
immediately.
71
Test Administrator
During Testing
Supervise test administration and ensure the
following:
• Students have cleared the area around their workstations of all
materials except for Student Authorization Tickets, pens or pencils, and,
as applicable, calculators, work folders, worksheets, reference sheets,
and periodic tables
• Students check the Testing Rules Acknowledgment box and enter the
correct test group code
• Students do not have electronic devices (except for approved
calculators) of any kind during testing, even if they do not use them
• Students do not talk to other students or make any disturbance
• Students are working independently
• Students are working in the correct test
72
Test Administrator
During Testing
• It is not appropriate to use cell or classroom phones, grade papers, or
work on the computer during testing.
• While you may encourage students to continue working, you may not
talk with them about test items or help them with their answers.
• If a student’s computer is disconnected from the test, contact the
technology coordinator to help diagnose any technical issues, or
contact the school assessment coordinator to resume that student’s
test in Pearson Access.
• If a student has continual difficulty logging in or gets kicked out of the
test more than once, do not have the student continue attempting to
log in until the issue is diagnosed and resolved.
• If students finish the test in the first 80 minutes before the 10-minute
break, you may encourage them to go back and check their work.
• As students complete the test, assist them with accessing the student
comment form, as needed.
73
Test Administrator
After Testing
 Verify that you have collected all required administration
information, including accommodations actually used by
each student.
 Verify that your seating chart and Security Log have been
completed correctly, and make copies for your files.
 Report any missing materials (including used work folders,
used worksheets, used reference sheets and periodic
tables, etc.) and/or test irregularities to your school
assessment coordinator.
 Organize materials and return them to your school
assessment coordinator (see page 82 in the 2012-2013
EOC Manual).
 Complete the Test Administrator Comment Form at
74
www.FLAssessments.com/EOC.
School Coordinator
Before Testing
 Read the Florida Test Security Statute and the State Board
of Education Test Security Rule (Appendix B) and all
applicable information in the test administration manual,
then sign the Florida EOC Test Administration and Security
Agreement.
 Ensure that test administrators sign the Test Administrator
Prohibited Activities Agreement.
 Train your test administrators and proctors, including
non-school-based instructors (e.g., itinerant
teachers). You must train several employees to act as
possible alternates.
 Receive test materials from your district assessment
coordinator.
75
School Coordinator
Before Testing
 Inventory the materials within 24 hours of receipt and
report missing materials or request additional materials
immediately.
 Communicate the process for collecting required
administration information to your test administrators.
 Distribute test group codes to test administrators.
 Assign proctors, as needed.
 Arrange practice test sessions.
 Ensure that appropriate test settings are available for all
test sessions.
 Verify student information and create test sessions.
76
School Coordinator
Before Testing
 Distribute Session Rosters and Student Authorization
Tickets on the day of test administration.
 Make arrangements to test any special program students
(district virtual instruction programs, Home Education
Program, etc.) who may be testing at your school.
 If any students who require accommodations are testing at
your school, discuss with test administrators how
accommodations will be provided (Appendix A).
77
School Coordinator
Before Testing
Receive Test Materials
• You will receive the following materials, as appropriate for your school:
– Work folders
– PreID labels and rosters
– School Boxes (paper-based test materials—contents listed on pages 84-85 of
the 2012-2013 EOC Manual)
– Special Document Boxes
– Other materials, as indicated in the 2012-2013 EOC Manual
• If your school is providing hardcopy CBT Worksheets, reference sheets,
or periodic tables, make a sufficient number of copies for all students
taking the assessments. Each copy must be carefully checked against
the original.
78
School Coordinator
Before Testing
Receive Materials/Maintain Security
• Keep materials secure at all times.
• Maintain the Test Materials Chain of Custody Form at all
times.
• No more than three individuals may have access to the
locked storage area.
• Do not open shrink-wrapped materials or begin preparing
(applying student labels) more than one week prior to
testing.
• Save the original boxes for returning TO BE SCORED special
document materials.
• If you need additional materials or if you have questions,
contact your district assessment coordinator.
79
School Coordinator
Before Testing
Arrange ePATs
• Schedule and arrange ePAT practice sessions, as described in
the 2012-2013 EOC Manual.
• Before a student can participate in a computer-based
administration, the student must complete the appropriate
ePAT(s) to learn how to use the computer-based system.
Students who previously participated in an ePAT for the
subject test they are scheduled to take are NOT required
to participate in an ePAT session for this administration.
• To access instructions for downloading and installing the ePAT
Launcher, practice test content, and scripts for administering the
ePATs, go to www.FLAssessments.com/ePATs. The technology
coordinator will need to download and install the software.
80
School Coordinator
Before Testing
Arrange ePATs (cont.)
• Students who require accommodated CBT forms (e.g.,
large print, color contrast, zoom, screen reader, assistive
devices) must complete a practice test using the TestHear
ePAT with the specific accommodated form or form
combination they will use during testing.
• Accommodated practice forms and accommodated ePAT
scripts are available at www.FLAssessments.com/ePATs.
81
School Coordinator
Before Testing
Create Test Sessions
• Your district may have created test sessions automatically via the
PreID upload. If your district created test sessions through the
PreID upload, you will see these sessions when you log in to
PearsonAccess.
• If your district did not create test sessions during the PreID upload,
you will need to create test sessions before you can verify student
information.
• These can be temporary sessions for the purpose of verifying
student information, or they can be test sessions you plan to use for
testing.
• Detailed instructions on how to create a test session and verify
student information are on pages 90-93 of the 2012-2013 EOC
manual.
82
School Coordinator
During Testing
Supervise Test Administration
 Ensure that test sessions have been started in PearsonAccess (page 114
of the 2012-2013 EOC Manual).
 Provide test administrators with additional materials, as necessary.
 Monitor each testing room to ensure that test administration and test
security policies and procedures are followed, seating charts and
Security Logs are properly completed, and required administration
information is collected.
 Be available during testing to answer questions from test administrators.
 In PearsonAccess, monitor session status and resume students’ tests, if
necessary (pages 114-117 of the 2012-2013 EOC Manual).
 Arrange for and supervise make-up administrations.
83
School Coordinator
After Testing
 Verify that all distributed secure materials have been returned. Complete the
Test Materials Chain of Custody Form. Report any missing materials to your
district assessment coordinator and conduct the necessary investigation.
 In PearsonAccess, stop test sessions, invalidate student tests (if necessary),
and record accommodations actually used by students.
 Organize materials and return them to your district assessment coordinator
(refer to pages 124-138 in the 2012-2013 EOC Manual for instructions).
 Copy the seating charts, required administration information, Chain of Custody
forms, and Security Logs, file the copies, and return the originals in the District
Assessment Coordinator ONLY boxes.
 Return used and unused work folders and CBT Worksheets in the District Assessment
Coordinator ONLY Box.
 Securely store or return used reference sheets and used periodic tables according
your district assessment coordinator’s instructions.
 Store handheld calculators according to your district assessment coordinator’s
instructions.
 Store Student Authorization Tickets and Session Rosters until results are reported for
this administration, and then destroy them according to your district assessment
coordinator’s instructions.
84
Paper-Based Tests (PBT)
The following slides relate to the administration of paperbased tests (regular print, large print, or braille), which
are available for eligible students who have such
accommodations identified in their IEPs or Section 504
plans. Paper-based large print is available as a unique
accommodation for eligible students.
The upper-left corner of the following slides show an
image of a pencil and a paper-based test (see below) to
indicate that this information pertains to paper-based
tests only.
85
Paper-Based Tests
Materials Needed for Testing
• Test Documents
̶
̶
̶
̶
Algebra 1 EOC Test and Answer Books
Biology 1 EOC Test and Answer Books
Geometry EOC Test and Answer Books
U.S. History EOC Test and Answer Books
• Reference Sheets and Periodic Tables
• Calculators (approved four-function and scientific)
86
Paper-Based Tests
Chain of Custody Form
• The Test Materials Chain of Custody Form is available in Appendix E of
the 2012-2013 EOC Manual and in PearsonAccess.
• The purpose of this form is to track test materials at all times, including:
– their location
– the dates and times they are handled
– the names of the persons performing various activities involving the materials.
• Schools must retain copies (electronic or hardcopy) of completed forms
for their files after materials are packaged for pickup and return the
originals (via email or in the District Assessment Coordinator ONLY Box)
to the district assessment coordinator.
• A certified educator must be present at all times that test materials are
handled directly.
87
Paper-Based Tests
Preidentified (PreID) Student Labels
• Four elements must be correct on PreID labels: student name, student
ID number, district number, and school number.
• If the student name, ID number, district number, OR school number is
INCORRECT on a label, the label must not be used, and the correct
information must be gridded on the student grid sheet.
• If any other information is incorrect (e.g., date of birth), use the label.
88
Paper-Based Tests
PreID Labels (cont.)
•
•
•
•
•
•
Affix the label in the box in the lower left corner of the student grid sheet.
Do not remove labels once they have been affixed.
Do not place a label over another label.
If the student name, student ID number, district number, or school
number is INCORRECT on a USED document, the student must, under the
supervision of the test administrator, transfer his or her exact responses into a
replacement answer document.
– The test administrator must then grid the correct student information on
the replacement document.
If any student information is missing from a student label that has
been affixed to a document, add the information by gridding the
appropriate bubbles on the student grid sheet. Incorrect information on a
student label CANNOT be corrected in this manner.
Do not use a preidentified document for any student other than the student for
whom it is preidentified.
89
Paper-Based Tests
Security Numbers
• Used to account for each test and answer book.
• Consists of a nine-digit number followed by a check digit located in the
upper right corner of test and answer books.
• Packing list shows the number ranges assigned to each school, and
written documentation of the number ranges must be maintained at all
times during distribution and return of books.
• Pre-populated Administration Record/Security Checklists with security
numbers for all test and answer books are provided in PearsonAccess.
– Blank Administration Record/Security Checklist also provided in PearsonAccess and in
Appendix E of the manual.
• Test administrator should maintain a list of all secure materials assigned
to him or her, including any additional materials assigned throughout the
administration.
90
Paper-Based Tests
Student Demographic Information
• Student grid sheet captures student demographic
information.
• Blank student grid sheets (non-preidentified) must
be gridded using a No. 2 pencil.
• For more information about specific demographic
fields, see pages 106-109 of the 2012-2013 EOC
Manual.
91
Paper-Based Tests
Sample Student Grid Sheet
92
Paper-Based Tests
Defective Materials, DNS and UNDO Bubbles
•
•
•
•
If a defective test and answer book is identified before testing begins, the student should
be given a replacement document and the defective document should be returned with all
other NOT TO BE SCORED materials.
If a DNS bubble has been gridded by mistake, erase the DNS bubble and grid the UNDO
bubble. Package the document with other TO BE SCORED materials.
The DNS bubble MUST be gridded in the follow circumstances:
–
The document is defective and used.
–
A student name, ID number, district number, or school number is incorrect on a PreID label affixed
to a USED document.
–
A student label has been placed over another label on a USED document.
If a student discovers a document is defective during testing, the student must be given a
replacement and must, under close supervision, transcribe the exact responses from the
defective document into the replacement when the test session is over.
–
The DNS bubble(s) must be gridded on the defective document and it should be returned with all
other NOT TO BE SCORED materials.
93
Paper-Based Tests
Student Enrollment Information/Testing
History
• On the back of the paper-based test and answer book, complete
the Student Enrollment Information box to indicate whether the
student is taking the EOC assessment for the first time and
whether the student is currently enrolled in, was previously
enrolled in, or has never been enrolled in one of the courses in
the Course List box.
• See page 109 of the 2012-2013 EOC Manual for samples of the
boxes for the different subjects.
94
Paper-Based Tests
Test Administrator
After Testing
Return Test Materials to School Assessment
Coordinator
After testing, test administrators should organize paper-based
materials according to the list below:
• TO BE SCORED – Cover sheet and documents
• NOT TO BE SCORED – Cover sheet and documents (includes
unused documents and defective documents)
• Test administration manuals, Security Log, required administration
information, seating chart, used and unused reference sheets and
periodic tables
95
Paper-Based Tests
School Assessment Coordinator
After Testing
Return Materials to District Assessment Coordinator
After testing, school assessment coordinators should return materials according to the
instructions below (and refer to pages 124-138 of the 2012-2013 EOC Manual):
1. Verify that all distributed secure materials have been returned. Complete your Chain
of Custody form. Notify your district assessment coordinator immediately if any
secure materials are missing.
2. Check for and remove any stray reference sheets or periodic tables from the test
and answer books.
3. Copy records of required administration information, Security Logs, and seating
charts, and file the copies.
4. If a test has been invalidated, verify that the DNS bubble has been gridded and that
the document is placed with TO BE SCORED materials.
Verify that the DNS bubble has been gridded on a defective document and that the
document is placed with NOT TO BE SCORED materials.
Verify that no DNS bubble has been gridded by mistake. If it has, verify that the
DNS bubble has been erased and the UNDO bubble has been gridded and place the
document with TO BE SCORED materials.
96
5. Use the cover sheets to separate test materials for return.
Paper-Based Tests
School Assessment Coordinator
After Testing
Complete Document Count
Forms
1. Verify that all documents from
make-up sessions are included.
2. Do not copy blank count forms;
however, once the count forms are
completed, you may copy them for
your records.
3. Place each completed form on top
of the first stack of corresponding
TO BE SCORED test and answer
books.
4. Inaccurate information on the
Document Count Form may
adversely affect the scoring process;
therefore, it is vital that all
information on this form be accurate.
97
Paper-Based Tests
School Assessment Coordinator
After Testing
Paper Bands
• Each document type must be banded separately. You may
use more than one paper band per document type, if
necessary.
• Complete all fields on the paper band.
98
Paper-Based Tests
School Assessment Coordinator
After Testing
Package Materials for Return
Prepare the following types of boxes for return to your district
assessment coordinator (as appropriate):
Algebra 1 TO BE SCORED documents—Transcribed
Biology 1 TO BE SCORED documents—Transcribed
Geometry TO BE SCORED documents—Transcribed
U.S. History TO BE SCORED documents—Transcribed
All NOT TO BE SCORED materials—Yellow-labeled boxes. All
transcribed books go here.
• Large Print TO BE SCORED materials—Transcribed
• Braille TO BE SCORED materials—Pink-labeled boxes
• District Assessment Coordinator ONLY boxes
•
•
•
•
•
Refer to the packaging diagrams on pages 131, 134, and 137 of the
99
2012-2013 EOC Manual for guidance.
Appendices
• Appendices in the 2012-2013 EOC Manual include:
– Appendix A—Accommodations
– Appendix B—Test Security Statute and Rule
– Appendix C—Pearson Support and PearsonAccess
– Appendix D—CBT Test Administrator Quick Reference
Guide
– Appendix E—Forms, Cover Sheets, Checklists, Signs
100
Appendix A:
Accommodations
•
Appendix A provides specific information and instructions
regarding the following:
– Accommodations for Students with Disabilities
– Accommodations for English Language Learners
– TestHear (Accommodated CBT Forms)—functionality information
and administration scripts
– Regular Print Paper-Based Accommodations—administration scripts
and scripts for gridding or verifying student grid sheets
– Special Documents—Braille and Large Print Test Administrator
Responsibilities Before, During, and After Testing
• School personnel responsible for administering tests to students
with accommodations must familiarize themselves with all
relevant information in Appendix A before testing.
101
Appendix B:
Test Security Statute
and Rule
• Appendix B of the manual contains the following:
– Florida Test Security Statute (1008.24)
– Florida State Board of Education Test Security Rule (6A10.042)
• All personnel involved in testing activities, including
handling and maintenance of test materials, must
read and understand the information in Appendix B
prior to signing a Security Agreement.
102
Appendix C:
Pearson Support and
PearsonAccess
Refer to Appendix C for the following:
• Information needed prior to contacting Pearson Support
• Information regarding PearsonAccess (operational site and
training center)
– Recommended operating system and browser combinations for
workstations
– Logging in for the first time
– Resetting password
– Training center Test Setup Exercise
103
Appendix D:
CBT Test Administrator
Quick Reference Guide
Appendix D provides the following information to
assist with trouble-shooting during CBT
administrations:
• TestNav Early Warning System popup and error messages,
possible causes, and recommended actions.
• TestHear Early Warning System popup and error messages,
possible causes, and recommended actions.
• Common Error Codes and Solutions in TestNav
• Pearson Customer Support Information.
104
Appendix E:
Forms, Cover Sheets,
Checklists, Signs
Appendix E contains the following forms, cover sheets,
checklists, and signs to be copied and used before, during, or
after testing:
•
•
•
•
•
•
•
•
•
•
Florida EOC Test Administration and Security Agreement
Test Administrator Prohibited Activities Agreement
Test Materials Chain of Custody Form
Security Log
Blank Administration Record/Security Checklist
Test Administrator, School Assessment Coordinator, Technology
Coordinator, and District Assessment Coordinator Checklists
Do Not Disturb Sign and Electronic Devices Sign
Algebra 1 End-of-Course and Geometry End-of-Course Assessments
Reference Sheet
Periodic Table of the Elements
Cover Sheets (for organizing paper-based materials after testing) 105
Comment Forms
• After testing, test administrators, school
coordinators, technology coordinators, and
district coordinators are encouraged to complete
a CBT comment form located at
www.FLAssessments.com/EOC.
• FDOE and Pearson appreciate feedback from
district and school personnel.
106
Thank you for ensuring a secure and
successful Spring 2013 EOC
Assessments administration.
Questions?
107