eSHARS Training
Presented by: Sheena Joslyn
Provider: Medicaid Finance and Consulting Services
(HISD)
WEBSITE: eSHARS.com
Source: MFCS, a division of the
Houston Independent School
District
OVERVIEW
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Booklet Pages
Logging in
Step-by-Step Instructions
Screen Shots
Source: MFCS, a division of the
Houston Independent School
District
Website Example-After Login
Source: MFCS, a division of the
Houston Independent School
District
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UserID = email address
Login = resetschool
5 Tabs
◦ Birdville = Live data
◦ Training = Fake data
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2.
3.
Booklet page 23
◦ Page 37 = IMPORTANT
reminders
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1.
Communication
4.
5.
6.
7.
Add a Visit from
Scratch
Review Pending
Approval of Visits
View your Visit
History
View Student Info.
View Student Logs
Add a New Student
View my caseload
Booklet Pages & Logging In
Source: MFCS, a division of the
Houston Independent School
District
Website Example-Training Tab
Source: MFCS, a division of the
Houston Independent School
District
1.
Caseload
2. Service
3. What would
you like to do
Website Example-Visit Tab
Source: MFCS, a division of the
Houston Independent School
District
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“View My Caseload” (on right side)..allows
to add students to caseload
Place checkmark next to students you
need in your caseload
Pages of students, scroll to bottom
Removing a student, right side of screen,
place a checkmark next to their name and
click “Remove”
Click “close”
Building Your Caseload
Source: MFCS, a division of the
Houston Independent School
District
Expands
Website Example-Caseload
Source: MFCS, a division of the
Houston Independent School
District
Website Example-Added Students
Source: MFCS, a division of the
Houston Independent School
District
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Highlight student and choose service
◦ In this example we’re creating a Speech Evaluation Service
“Add a Visit From Scratch” (3rd box)
Choose: Location, Date, Visit Start Time,
and Length of visit
 “Next”
 Next screen = 2 questions
◦ Before this Evaluation, was this Student Special ED?
◦ After this Evaluation, will this Student be Special ED?
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“Create”
1. Add A Visit From Scratch
Source: MFCS, a division of the
Houston Independent School
District
Website Example-Speech Eval.
Source: MFCS, a division of the
Houston Independent School
District
Evaluations only billable if the student has an
existing Special Ed. label or qualified for one.
If you answer “No” = don’t bill
Website Example-Speech Eval.
Source: MFCS, a division of the
Houston Independent School
District
Website Example-Speech Eval.
Source: MFCS, a division of the
Houston Independent School
District
Website Example-Therapy Session
Source: MFCS, a division of the
Houston Independent School
District
Website Example-Therapy Session
Source: MFCS, a division of the
Houston Independent School
District
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Highlight Student
from caseload
“Review Pending
Approval of Visits”
(3rd box)
Choices:
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Highlight Student
from caseload
“View Your Visit
History” (3rd box)
◦ Ready To Bill
◦ Reviewed but Failed
◦ Review Later
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“Save “
2. Review Pending Approval of Visits
&
3. View Your Visit History
Source: MFCS, a division of the
Houston Independent School
District
Website Example-Pending Approvals
Source: MFCS, a division of the
Houston Independent School
District
Website Example-Visit History
Source: MFCS, a division of the
Houston Independent School
District
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Tabs are:
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Visit History (Delete, View, and change billing status)
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Visit History
Log
ARD History
Medicaid History
Campus History
*ALERT: If not ready to bill, put into Completed-DO NOT BILL Status
Log (Keep track of why services weren’t performed
and ARD hours completed)
 ARD History (Modify and/or Add an ARD)
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*CAUTION: There may be services already present that
need to stay within the active ARD
*The ARD date can overlap the most recent ARD, but
cannot overlap an existing Visit
4. View Student Information
Source: MFCS, a division of the
Houston Independent School
District
Website Example-Student Info.
Source: MFCS, a division of the
Houston Independent School
District
Website Example-Log Tab
Source: MFCS, a division of the
Houston Independent School
District
CAUTION!!
Website Example-ARD History
Source: MFCS, a division of the
Houston Independent School
District
5. View Student Logs
Source: MFCS, a division of the
Houston Independent School
District
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Communication via phone or BISD email
Add students via Sheena Joslyn
“Help” online
Parental consent
View pending visits
Setup a billing schedule
Make sure student has ARD/IEP
Reminders
Source: MFCS, a division of the
Houston Independent School
District
Troubleshooting & Email to HISD
Website Example-Help Tab
Source: MFCS, a division of the
Houston Independent School
District

Sheena Joslyn
◦ (817) 547-5735
◦ Sheena.joslyn@birdvilleschools.net

Misty Brown (Alternate)
◦ misty.brown@birdvilleschools.net
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Houston ISD
◦ (800) 381-6334
◦ eshars@houstonisd.org
Contacts