2013 CRCT
Pre-Administration Workshop
February 2013
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2013 CRCT
Pre-Administration
Workshop
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AGENDA
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Training Materials
CRCT Overview
Pre-Administration
Testing
Post Testing Activities
Reporting
Retest Information
Contact Information
Questions
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TRAINING MATERIALS
• Train the Trainer Model for system training
• The Test Coordinator’s Manual and Examiner’s Manual are
posted on the Georgia Department of education website:
http://www.gadoe.org/Curriculum-Instruction-andAssessment/Assessment/Pages/CRCT-Resources.aspx
• The Manuals and other training materials are also posted on
the CTB website at: http://www.ctb.com/gacrct
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TRAINING MATERIALS
• Posted to both the GaDOE and CTB websites:
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CRCT Pre-Administration PowerPoint presentation
CRCT Pre-Administration Webinar recording link
Test Coordinator’s Manual (TCM)
Grades 3–8 Test Examiner’s Manual (TEM)
Grade 3 Answer Document
Middle Grades Math Formula Sheet (DOE site only)
Read Aloud Guidelines & Tutorial
Parent Brochure
• Additional materials posted to the CTB website:
– Administration Documents
• Sample Packing List
• Shipment Verification Form
• Sample Security Checklist
• Sample Answer Document
• School/Group List (SGL)
• Group Information Sheet (GIS)
• Stack Cover Cards
• Pre-ID Barcode Label
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CRCT OVERVIEW
Will cover the following:
• Administration Dates
• Test Construction
• Main Administration
• Retest Administration
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CRCT OVERVIEW: Administration Dates
• System testing dates were submitted in
December/January through the Online Enrollment
System
– Main Administration:
April 1 – May 3
• 9 consecutive school day window
– Retest Administration:
May 13 – July 26
• 1 or 2 windows of 5 consecutive days each
• 2 windows are available for different grade levels
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CRCT OVERVIEW: Main Administration
• Main Administration: April 1 – May 3
– Includes all students enrolled in grades 3 through 8,
except for those taking the GAA or CRCT-M
• Make-up Testing
– Make-up tests should be given within the system’s
scheduled 9-day administration window
– Outside of the system’s scheduled window, but
within the State Administration window, students in
grades 3, 5, and 8 may make up the Reading section
and students in grades 5 and 8 may make up Math
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CRCT OVERVIEW: Test Construction
• Content Areas
– Spring grades 3–8: Reading, Math,
ELA, Science and Social Studies
– Retest grade 3: Reading
– Retest grades 5 and 8: Reading and
Math
• All items are Selected Response
(multiple choice)
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CRCT OVERVIEW: Test Construction
• Common Core Georgia Performance
Standards (CCGPS) – alignment for Reading,
English/Language Arts, and Mathematics
• Georgia Performance Standards (GPS) –
alignment for Science and Social Studies
• Continued field testing of content for CCGPS
and GPS
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PRE-ADMINISTRATION
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System Test Coordinator Responsibilities
School Test Coordinator Responsibilities
Receiving Your Materials Shipment
Test Materials Adjustments Application
Distribution to Schools
Training of Test Examiners
Security
Pre-ID Labels
Coding for GNETS
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PRE-ADMINISTRATION:
System Test Coordinator Responsibilities
• Review Test Coordinator’s Manual (TCM) and Test Examiner’s
Manuals (TEM)
• Organize training sessions for School Test Coordinators
• Organize system security plan
• Receive CRCT materials and verify that all boxes have been
received and develops a process to verify all numbers from
System and School Packing Lists are correct
• Distribute CRCT materials and Pre-ID labels to School Test
Coordinators
 Please order additional materials as soon as possible once
you have received your initial shipment and the Test
Materials Adjustment window opens on March 12, 2013
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PRE-ADMINISTRATION:
School Test Coordinator Responsibilities
• Review Test Coordinator’s Manual (TCM) and Test Examiner’s
Manuals (TEM)
• Organize training sessions for Test Examiners
• Organize training for assessment of students with
accommodations
• Receive CRCT materials from System Test Coordinator and
verify that all boxes have been received and material counts
match those on the School Packing List
• Organize school security plan
• Notify System Test Coordinator if additional materials are
required
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PRE-ADMINISTRATION:
Receiving Your Materials Shipment
• System Shipment includes:
– System Packing List
– School Packing Lists – schools should verify and
turn in a signed copy to System Test Coordinator
– Shipment Verification Form
– System Security Checklist - hard copy included
with shipment; electronic copy available at
www.ctb.com/gacrct
– Return Shipping Labels
– System Overage materials (see next slide)
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PRE-ADMINISTRATION:
Overage Materials
• System Test Coordinators will use System overage materials
to provide additional materials to those schools that exhaust
School Overage materials; verify counts on packing list
– School/Group Lists (SGLs)
– Group Information Sheets (GISs)
• Pre-coded and blank
• Instructions on proper coding will be included
– Test Coordinator’s and Test Examiner’s Manuals
– Test booklets and Answer Sheets
– Stack Cover Cards and paper bands
• STC should develop a system to account for overage materials
distributed to schools
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PRE-ADMINISTRATION:
Overage Materials
• System selected their system-level overage from the
Enrollment System
• Schools receive 10 percent overage
• Schools also receive small group kits
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PRE-ADMINISTRATION:
Receiving Your Materials Shipment
• When will I receive my shipment?
– Shipping dates are estimated based on dates you provided
through CRCT Enrollment System in December/January
– Test materials shipped to systems at least two weeks prior to
testing
– Shipping schedules consider Spring Break schedules
• Complete System Inventory Checklist
– System Test Coordinators complete step-by-step instructions
upon receipt of materials and before distribution to schools
– System Inventory Checklist provided in TCM on page 13
– Retest Materials are sent to all districts April 22–26
– Retest Materials boxes have round, yellow label
RT
2013
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PRE-ADMINISTRATION:
Test Materials Adjustments (TMA)
• TMA application used to order additional materials for Spring and Retest
administrations
• The TMA application allows you to:
– Place orders for additional materials online
– View exactly what materials were shipped to you
• Connecting to TMA application:
– Login to www.ctb.com/gacrct website
– Click the Login link and enter your username and password
– Click the Test Materials Adjustment link
• TMA windows:
– Spring: March 19 – April 19 (can call Customer Service through May 2)
– Retest: April 23 – July 19 (can call Customer Service through July 22)
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Choose the shipping address
TMA
QuickStart Guide
available at
Click to fill Total Received
column
http://ctb.com/gacrct
Modify if your shipment was
short
Enter the quantity you
want in addition to what
you have received
Enter any special requests for
shipping and delivery
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PRE-ADMINISTRATION:
Distribution to Schools
• School Test Coordinators
– Complete School Inventory Checklist provided in TCM on page 15; When School
Testing Coordinators verify their school’s packing list, a signed copy should be
provided to the System Test Coordinator
• Boxes are labeled for each School and include:
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School Packing List and School Security Checklist
School/Group Lists
Group Information Sheets and coding instructions
Test Coordinator’s Manuals and Test Examiner’s Manuals
Test booklets and answer sheets
Stack Cover Cards and paper bands
• Schools receive an overage of materials
– If additional materials are needed, School Test Coordinators contact the System
Test Coordinator
• Retain boxes for return shipping
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PRE-ADMINISTRATION: Examiner
Training
• Train School Test Coordinators from the Administering the Tests
section on page 7 of the Test Examiner’s Manual
• Ideally School Test Coordinators should train examiners from the
copy of the Test Examiner’s Manual that the examiner will use to
test (make electronic version available if training is prior to receipt
of materials)
• Examiners should sign a roster verifying they attended training
• Examiners must certify on the Examiner’s Certificate that prior to
the first testing session, the Examiner’s Manual was thoroughly
reviewed; make examiners aware of options for accessing the Test
Examiner’s Manual
• Confirm that examiners understand timing; minimum of 45
minutes – maximum of 70 minutes per section; extended time
accommodation begins after 70 minutes has passed
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PRE-ADMINISTRATION: Security
• All Systems must adhere to the 9 consecutive school day test window
• Keep materials in secure storage (limited key access) before, during, and
after testing
• Student Test Booklets are presorted into class packs of 20 and 5 and
must remain in their shrink-wrapped packages as late as possible to
avoid security concerns
• School Test Coordinators use School Security Checklists to check
materials out to Test Examiners; all materials are returned to the School
Test Coordinator for secure storage at the end of each day
• Security Checklists will also be available as electronic (Excel) files
through www.ctb.com/gacrct for the first time in 2013
• Security wafer seals on all test books cannot be broken until testing
begins
• Each classroom must have adequate staff to monitor testing
• Test Irregularities: Contact GaDOE for instruction; you may be asked to
complete the online Test Irregularities form on MyGaDOE Portal
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PRE-ADMINISTRATION: Pre-ID Labels
• Pre-ID labels are included in each School Test
Coordinator Kit
• Three (3) barcode labels for each student
• Visible information includes:
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Student name and GTID
School and System names and codes
Grade
Student birthday and gender
Ethnicity, Race and PSRC
Barcode number
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PRE-ADMINISTRATION: Pre-ID Labels
•Three barcode labels for each
student
•Do not use if inaccurate
•Barcodes override bubbling
•Additional labels can be used on
test booklet
CRCT Answer document
CRCT Test booklet
TCM
Spare
(Do not use for CRCT-M)
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PRE-ADMINISTRATION: Pre-ID Labels
• Pre-ID info is provided to CTB by GaDOE; if Pre-ID Label is
incorrect:
– Examiners must notify School Test Coordinator
– School Test Coordinator must update school student records
– Do not use incorrect Pre-ID labels
– Barcode info overrides bubbled info
– Barcode label may be used if the only inaccurate information
is the grade or teacher name
• Pre-ID label should match info for student being tested EXACTLY;
be aware of similar names
• Pre-ID label should be applied prior to testing
• If a student does not have a Pre-ID label, student info must be
bubbled on the answer document
• When bubbling demographic information, fill in the text boxes
first, then bubble
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PRE-ADMINISTRATION: Pre-ID Labels
• Barcode applied incorrectly
– If answers have been gridded:
• Transcribe student answers and demographics onto a
replacement answer sheet
• Write VOID over the original answer sheet, and return with nonscorable materials
– If answers have not been gridded:
• Write VOID over the original answer sheet, and return with nonscorable materials
• Student transfers
– Not applied to an answer document:
• Securely destroy the barcode
– Applied to an answer document:
• Write VOID over the original answer sheet, and return it with
non-scorable materials
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PRE-ADMINISTRATION:
Coding GNETS Programs
• In order to receive results for GNETS Programs, an identifier code
needs to be bubbled on each student’s answer document in the box
marked GNETS
• Codes and instructions are included in the TCM
Alpine Program
Burwell Program
Cedarwood Program
Coastal Academy Program
Coastal GA Comprehensive Academy
Mainstay
Dekalb-Rockdale Program
Elam Alexander Academy
Flint Area Learning Center
Harrell Learning Center
H.A.V.E.N. Academy
Heartland Academy
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Horizon Academy
Northstar Educational & Therapeutic Services
North Metro Program
Northwest Georgia Educational Program
Oak Tree
GNETS of Oconee
Pathways Educational Program
River Quest Program
Rutland Academy
Sand Hills Program
South Metro Program
Woodhall Program
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TESTING
Will cover the following:
• Preparation
• Administration
• Accommodations
• Irregularities
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TESTING: Preparation
• Remove or cover instructional materials that may prompt student
responses
• Arrange seating to promote individual work
• Post a sign on the outside of the classroom door: Testing: Do Not
Disturb
• In addition to the Test Examiner, a proctor is recommended for up
to 30 students/required for more than 30
• Examiner Materials:
– Examiner’s Manual
– Test books (Gr 3–8) and Answer sheets (Gr 3–8)
– Scratch paper for Math (no calculators)
– Two No.2 pencils with erasers per student
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TESTING: Preparation
Small Group Kits
• Small Group Kits are for those students who need a
special administration of the exam in a small group
environment
• Small Group Kits consist of 10 test books of the same
grade and form; are test books only; and are administered
using the same Examiner Manual and answer document
as the regular test
• Small Group Kits are provided; schools can also use
regular overage materials to create Small Group Kits of a
common form
• Systems and Schools receive 10 percent overage;
additional Small Group Kits are available by ordering
through CTB Customer Service
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TESTING: Administration
• Students take one content area per day
• All sections from a single content area must
be administered the same day
• Students can write in the test books;
highlighters are not allowed
• Students take stretch breaks between
Sections I and II
• Teacher monitoring– Circulate and Check to
prevent cheating, use of calculators, going
ahead, or looking back
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TESTING: Accommodations
• Be familiar with accommodations listed in IEPs
• Accommodations must
– be required for the student in order to participate in
assessment
– be provided during routine instruction and assessment
in the classroom
• Accommodations may not
– alter, explain, simplify, paraphrase, or eliminate any
test item, reading passage, writing prompt, or choice
option
– Provide verbal or other clues or suggestions that hint
or give away the correct response to the student
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Testing: Coding Accommodations
• State Required Codes (SRC)
• Accommodation Type (Setting,
Presentation, Response, Schedule)
• Conditional Accommodation
• Braille/Large Print
• Read-Aloud Guidelines – Page 9 in TEM
– Also - CRCT Read Aloud Guidelines and CRCT
Read-Aloud Online Tutorial can be found at:
http://www.gadoe.org/Curriculum-Instruction-andAssessment/Assessment/Pages/CRCT-Resources.aspx
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Testing: Coding Accommodations
Bubble current SRC even if it is
included on label; however, if the
current SRC is not on the label
or does not match, discard the
label and bubble all
demographic information ..
If an Accommodation
Type is bubbled;
ACCOMMODATIONS
must be bubbled also
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TESTING : Irregularities (IR)
• Events and circumstances, or departures from
standardized testing procedures are
irregularities
– They may have an impact on student performance
that is not possible to define
– They are reported and student scores are flagged
simply to say, “There is something different about
the conditions under which this score was
obtained. Use caution in interpreting the score.”
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TESTING : Irregularities
• All test administration irregularities must be reported by
Examiners to the School Test Coordinator
• The School Test Coordinator sends irregularities to the
System Test Coordinator for verification and to obtain the
correct code
• The System Test Coordinator contacts the GaDOE
immediately for direction
• If instructed to do so by GaDOE, the System Test
Coordinator will investigate and complete the Testing
Irregularities Documentation Form provided online on
the MyGaDOE Portal
• Improperly coded irregularities may default to the
holding of test scores
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TESTING : Some Examples of
Irregularities (IR)
• Irregularities in Test Administration:
• Materials being distributed inappropriately
• Directions not being followed
• Improper monitoring of test administration
• Student takes CRCT-M when should take CRCT
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Testing: Invalidations (IV)
• Some irregularities are so serious that they
result in invalidation of student scores
• Content being disclosed, coached, or distributed
• Cheating
• Test Administrator altering responses during or
after testing
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Testing: Participation Invalidation (PIV)
• In addition to irregularities (IR) and invalidations (IV),
systems will have to code for Participation Invalidations
(PIV) for students who receive an accommodation that is
not on the list of state-approved accommodations or not on
the student’s IEP
• Federal regulations stipulate that when inappropriate
accommodations are used, students may not be considered
participants in accountability calculations
• In the CRCT, a potential PIV occurs when a student receives
an unapproved conditional accommodation such as the
reading of the reading passages on the Reading test or use
of a calculator on the Math test
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Testing: Coding Irregularities and
Invalidations
Incorrect coding may result in no reports being sent.
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Testing: Reducing Irregular Test
Administrations
• Ensure proper training of all test administrators
• Maintain clear and consistent training and support
materials
• Make certain all accommodations are clear to test
administrators particularly if the Test Examiner is not the
students’ regular teacher
• Make certain that Test Examiners are constantly
monitoring the testing environment
• Respond to student actions appropriately and immediately
• Implement a program for reporting irregularities during
testing
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TESTING : Characteristics of a Quality
Investigation
• Examiner should notify Principal and School Test Coordinator of
incident
• School Test Coordinator should notify System Test Coordinator
• Request detailed written statements from all parties involved if
necessary
– Follow up on details (connect the dots)
• Follow district procedures regarding misconduct
• Provide a written summary of incident and investigation findings
(see page 171 SAH for a suggested statement format)
– Consult with GaDOE as needed
• System Test Coordinator is responsible for reporting to GaDOE
– Report to GaDOE immediately, prior to investigation
– Final documentation should be entered into portal
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POST-TEST ACTIVITIES
Will cover the following:
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Test Examiner Responsibilities
School Test Coordinator Responsibilities
System Test Coordinator Responsibilities
Packing Return Shipment
Return Shipment Pick-up
Returning Make-up Materials
Return Shipment Errors
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POST-TEST ACTIVITIES:
Test Examiner Responsibilities
Test Examiner shall:
• Collect all test materials daily
• Under administrator supervision, review answer documents
– Where applicable, verify that the demographic and
coding information is correctly gridded
– If instructed by the System Test Coordinator, complete
Local Option Coding (Section 15)
– Complete For Teacher Use Only (Sections 10–14)
– Notify School Test Coordinator if there is a need to
transpose student responses from a test book onto an
answer sheet
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POST-TEST ACTIVITIES:
Differentiating Scorable and Non-Scorable
Scorable Materials
Non-scorable Materials
• Completed Group
Information Sheet (GIS)
• Used Student Answer
Sheets
• Used Student Test Booklets
• Large Print and Braille Test
booklets
• Unused and Voided Test
booklets and Answer sheets
• Scratch Paper
• Examiner’s Manual
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POST-TEST ACTIVITIES:
School Test Coordinator
So that districts are prepared to address non-participants
during Accountability processing note:
• Collect by school and by subject: the names of each student
who should have tested but was a non-participant
• Categorize their non-participation as one of the following four
choices: Medical Emergency, Illness, Other, or Unknown
• You may direct questions on the definition of
non-participant and the above categories to your district’s
GaDOE Accountability Specialist
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POST-TEST ACTIVITIES:
School Test Coordinator
Transposing Student Answer Responses:
• When required and prior to returning answer sheets to the
System Testing Coordinator, verify student answer
responses have been transposed to an answer sheet.
• Transposing should be witnessed by a certified educator. If
only two people are present one must be an administrator
(SAH Page 43).
• Complete the VALIDATION FORM FOR TRANSPOSING
ANSWER DOCUMENTS found on Page 172 of the Student
Assessment Handbook. File one copy with school testing
records and return a copy to the System Testing
Coordinator.
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POST-TEST ACTIVITIES:
School Test Coordinator
• Verify that Test Examiners have returned all materials
– The System Test Coordinator must order make-up test
materials administered outside of the system’s scheduled
window
• Inventory scorable and non-scorable materials separately
• Complete the School Security Checklist and place in the first box
of Scorable materials
• System Test Coordinators must make copies of any pages that
indicate missing or nonreturned materials and place these copies
in the security checklist envelope for each school; System
Coordinators will retain all original school security checklists
• Verify that VOID is written across every voided Test booklet and
Answer Sheet; return voided documents with non-scorables
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POST-TEST ACTIVITIES:
School Test Coordinator
• Destroy all scratch paper
• If directed by the System Test Coordinator, destroy all soiled
documents (biohazard); record as soiled on the School
Security Checklist
• Verify that each GIS is filled out correctly
• Complete the School/Group List (SGL)
• Arrange all scorable documents with the student name faceup
• Secure each classroom’s scorable materials with a paper
band using a Stack Cover Card for each bundle and a Group
Information Sheet for each class (Refer to illustration on
page 29 of the TCM)
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POST-TEST ACTIVITIES:
Packing Scorable Materials
Packing Scorable Materials:
Band together by classroom:
[Top of Stack]
• Stack Cover Card
– One per band
• Completed GIS
– One per class
• One class of Student
Answer Sheets (Gr 3–8)
[Bottom of Stack]
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POST-TEST ACTIVITIES:
School Test Coordinator
• Use original shipping boxes for return shipment; if additional
boxes are required, notify the System Test Coordinator to order
them through CTB Customer Service
• Pack scorable and non-scorable materials separately
• Account for all scoreable and non-scoreable materials then
concentrate on processing scorable materials for return for
scoring
• All non-scorable materials must be returned to the System Test
Coordinator within one week of the last day of the system’s
scheduled test window
• Improper packaging may delay your score reports; detailed
instructions are provided in the After Testing section of the
TCM
• Special care not to mix CRCT and CRCT-M materials
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POST-TEST ACTIVITIES: System Test Coordinator
Packing Return Shipment
System Test Coordinators prepare materials for pick-up; details in the
School and System Test Coordinator’s Manual
Reminders:
• Do not consolidate materials from more than one school in the
same box
• Use one label per box
– Use WHITE Return Shipping Labels for scorable materials
– Use Yellow Return Shipping Labels for non-scorable materials
– Note: You will not need any additional shipping labels to return your
materials
• Identify the sequence of boxes by filling in the line on the white scorable
label that reads “SCH BOX __ OF __”
• On the same white label, fill in the total number of boxes for the entire
system in the space provided “SYS BOX __OF__”
• Securely seal all boxes
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POST-TEST ACTIVITIES:
Return Shipment Pick-up
• Assessment Distribution Services (ADS) will contact systems
five business days before the scheduled pick-up to verify
return shipments
– The pick-up date for scorable materials is the fifth business
day following the scheduled completion of testing unless
noted in the CRCT Enrollment System
– The pickup date for non-scorable materials is the tenth
business day following the scheduled completion of testing
unless noted in the CRCT Enrollment System
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POST-TEST ACTIVITIES:
Returning Make-up Materials
• Make-up Testing
– In most systems, make-up testing is accomplished within
the system’s scheduled main administration window;
these materials should be returned with main
administration materials
– For make-up testing outside of the system’s scheduled
testing window, contact CTB for a Make-up Testing Kit
• The Make-up Testing Kit will include instructions for
returning these materials
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POST-TEST ACTIVITIES:
Return Shipment Errors
Document preparation errors and packaging errors slow down
the scoring process and can delay your score reports
Examples include:
• Document preparation errors
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Missing GIS
Unused/used materials packaged together
Different school materials packaged together
Mixing CRCT and CRCT–M materials
• Document data errors
– Copy of GIS, not original
– Student marks on timing tracks
– Pre-ID labels incorrectly placed
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POST-TEST ACTIVITIES:
Return Shipment Errors
• Packaging and Transportation Errors
– Use of boxes other than the custom CRCT shipping
cartons
– Boxes incorrectly numbered
– All materials not available for pick-up as scheduled
– Unlabeled pallets/boxes
– Labels applied incorrectly
– Self-scheduling using a different carrier
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CRCT Main Administration Reports
• First set of electronic Test Results (GaDOE Portal, five day
turn around time after representative sample is met)
– PDF files – Class Roster (with summary page)
– PDF files – Performance Level 1 Roster
– System Data file and Record Layout
• Paper reports (10 business days after receipt of electronic
results)
– Class Roster (with summary page)
– Performance Level 1 Roster
– Individual Student Reports
– Student Score Labels
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Summary Reports
 Paper Results (Delivered to Systems the week of
June 24–28 )
 Summary Report of All Student Populations
 School, System, and State
 Performance Summary Report
 Class, School, System, and State
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CRCT OVERVIEW: Retest Administration
• Retest Administration: May 13 – July 26
– Includes students who perform at Level 1 in Reading
(grades 3, 5, and 8) or Math (grades 5 and 8) during
the Main Administration
• Exception Testing
– Qualified students who miss the system’s scheduled
Retest window may receive an exception to test within
the state Retest Administration window
– All requests for exception testing must be approved by
the GaDOE
• Online Retest Option: May 13 – July 26
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Retest SGL Pre-populated
for grade levels
•There are no teachers
names for Retest
•The Retest School/Group
List will now be prepopulated with grade
levels
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Retest Administration: Online Retest Option
• Administration Schedule: May 13 – July 26, 2013
• Reporting Options
– Systems testing in mixed mode (both Online and Paper/Pencil)
• 5-day turnaround time (TAT) begins at receipt of
Paper/Pencil answer docs
• System will receive reports for both modes together
• Separate records for students taking different content in
different modes
– Schools testing entirely in Online mode
• System must inform CTB customer service which schools
are testing online
• 2-day TAT will begin the day after the online test ends and
CTB is informed that testing has ended for all online testers
• Reporting does not begin until the representative sample is met
• For more information about testing online, visit the CTB-hosted
CRCT website: http://www.ctb.com/gacrct
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Retest Administration:
Online Retest Option Important Dates
Dec 13, 2012 – Jan 11, 2013
System Test Coordinators
Enrollment System CRCT 2013 Registration
Dec 13, 2012 – Feb 4, 2013
System Test Coordinators
Enroll in CRCT 2013 Online Retest
Feb 18, 2013
System Test Coordinators
Receive email confirmation of CRCT Online Retest
participation
Feb 26, 2013 & May 7, 2013
Technology Coordinators
CRCT Online Retest Webinar Training
Starting April 22, 2013
Technology Coordinators
Complete CRCT Online Retest site readiness activities
Submit site certification email
April 22, 2013
All Staff
Receive CRCT Online Retest system accounts
April 18, 2013 & May 1, 2013
System Test Coordinators
CRCT Online Retest training session
May 13 – July 26, 2013
All Staff
Administer CRCT 2013 Online Retest Sessions
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Retest Reports
• Electronic Test Results (GaDOE Portal, 2–5 day TAT after
representative sample is met)
– PDF files – Class Roster (with summary page)
– PDF files – Performance Level 1 Roster
– System Data file
• Note: Systems with schools testing 100 percent online
can receive reports for those schools in two days
• Paper reports (10 business days after receipt of electronic
results)
– Class Roster (with summary page)
– Performance Level 1 Roster
– Individual Student Reports
– Student Score Labels
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Noted Changes
Electronic Security Checklist
New
• ISOFT Secure File Sharing
– Electronic (Excel) versions of the System and School
Security Checklists will be available for download
– To connect to ISOFT
• Login to www.ctb.com/gacrct website
• Click the Login link and enter your username and
password
• Click the CRCT File Sharing link, which will be below the
heading Secure File Sharing
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Noted Changes, continued
Online Retest Survey
New
• RTS – Registration and Tech Survey
– Required registration for Retest Online
• If you missed this opportunity, contact DOE
– Capture of Workstation/Network capacity
– Status indicator for site readiness
– Follow-up email on February 18 for online
participants and training
– Link to recording of CRCT Online Retest Survey
overview - start at 30:00 into the recording : View the
Blackboard Collaborate recording
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Update to Online Testing Program
Registration and Technology Survey Tool (RTS) for
Online Testing
New User Interface for the Test Administration
System and school test coordinator can re-open
student test session (updated for 2013)
Break (Access Codes) between each Test Session (new
for 2013)
CONTACT INFORMATION: Ordering Materials
• When System overage materials have been exhausted, System Test
Coordinators can order additional materials by:
– Test Materials Adjustments (TMA) Application
• Login to www.ctb.com/gacrct website
• Click the Login link and enter your username and password
• Click the Test Materials Adjustment link
– Contacting the CTB Customer Service Team
– Orders are shipped via Ground shipping unless expedited shipping is
needed to deliver before the start of testing; ground shipments
typically arrive within 2–3 days of order.
• Requests for Advanced Reading Aids (Kurzweil) due February 18
• Fax form to Sally Kemph at 404-651-6457and Robert McLeod at (770)
344-4503 (pages 144–145 Student Assessment Handbook)
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CONTACT INFORMATION:
Shipping Information
• Materials Order Shipments
– Your initial shipment of CRCT materials will be delivered by
Assessment Distribution Service (ADS); for information, contact:
• CTB Customer Service
– Phone: (866) 282-2249
– Fax: (866) 282-2251
– Email: GeorgiaHelpDesk@ctb.com
– Hours: 8:00am to 6:00pm (Eastern)
– Deliveries will be made at least two weeks prior to first day of testing,
taking spring break into account and based on dates provided to CTB
through the Online Enrollment System
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CONTACT INFORMATION: Shipping
Information
• Return Shipments
– Assessment Distribution Service (ADS)
• Phone: (800) 963-7626
• Email: info@ship-ADS.com
• The default scorable materials pick-up date is five
business days from the last day of the scheduled test
window unless otherwise selected through the
enrollment system
• The non-scorable materials pick-up date is 10 business
days from the last day of the scheduled test window
unless otherwise selected through the enrollment system
• The Pickup Schedule is provided in the TCM on page 37
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CONTACT INFORMATION: CTB Contacts
• CTB Customer Service Team
– Phone: (866) 282-2249
– Fax: (866) 282-2251
– Email: GeorgiaHelpDesk@ctb.com
– Hours: 8:00am to 6:00pm (Eastern)
• Nadia Greer, Program Associate
– Phone: (800) 538-9547, ext. 7049
– Fax: (888) 282-9579
– Email: nadia_greer@ctb.com
– Website: http://www.ctb.com/gacrct
• Deborah Meloche, Senior Program Manager
– Phone: (502) 297-4004
– Email: deborah_meloche@ctb.com
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CONTACT INFORMATION:
Georgia Department of Education
Robert McLeod,
CRCT Assessment Specialist
- Phone: (404) 656-2589
- Email: robert.mcleod@doe.k12.ga.us
Test administration information
– Phone: (800) 634-4106 or (404) 656-2668
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QUESTIONS
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