Make Every
Minute Count
Alabama Association of
School Boards
October 7, 2013
NCTL’s Strategy and Objectives
Build Support: Build broadbased support to bring highquality expanded-time school
opportunities to all highpoverty students over time
Generate Knowledge:
Document and disseminate
effective practices of highperforming expanded
learning time charter and
district schools across the
country
Improve School Practice:
Through technical assistance,
grow and strengthen the
number of high-quality
expanded learning time schools
nationally
Inform Policy: Support
policy development and
leverage federal, state,
and local funding to
support high-quality
expanded learning time
implementation
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© 2013 National Center on Time and Learning; www.timeandlearning.org
Today’s Objectives
1. Learn about national, state and district trends
to expand learning time
2. Understand that high quality expanded
learning time schools Make Every Minute
Count for students
3. Become familiar with NCTL’s Time Analysis
Tools
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© 2013 National Center on Time and Learning; www.timeandlearning.org
ELT: Momentum Across the Nation
Learning Time in America:
Trends to Transform the American School Day and Calendar
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© 2013 National Center on Time and Learning; www.timeandlearning.org
A National
Movement
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© 2013 National Center on Time and Learning; www.timeandlearning.org
Growing Momentum for Expanded Learning Time (ELT)
Federal Policy
Time to Succeed
Coalition
State Policy
- TIME Act
- ARRA: SIG, RTTT and i3
- ESEA Waiver Flexibility
- Eventual reintroduction
of ESEA
- Track state legislation
- Partner with key leaders
and advocacy
organizations
- Support State Task Forces
- Build base of grassroots
supporters in states
across the country
- Issue ‘calls to action’ at
key moments in
legislative process
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© 2013 National Center on Time and Learning; www.timeandlearning.org
Informing State Policy
Today, there 1000+ expanded-time schools across the country. Since January 2011,
21 states have enacted legislation related to school time. And since 2008, seven
states have passed legislation to grant districts or schools autonomies over budgets,
staffing, and schedules.
- Iowa: Established a three district
expanded learning time pilot
program and established a
commission to study expanding
learning time.
- Texas: Established an Expanded
Learning Opportunities Council to
study expanded learning
opportunities and to provide
recommendations.
- Florida: Enacted legislation to add
an hour to each school day in 100
elementary schools specifically for
reading instruction.
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© 2013 National Center on Time and Learning; www.timeandlearning.org
TIME Collaborative: Building State Models
Connecticut: Bridgeport, East Hartford,
Meriden, New London, Windham
Colorado: Boulder Valley, Denver,
Jefferson County
Massachusetts: Boston, Fall River,
Lawrence, Salem
New York: Rochester
Tennessee: Knox County, Metro
Nashville
© 2013 National Center on Time and Learning; www.timeandlearning.org
Tennessee
• Knox County Public Schools
Our Key Partner in Tennessee:
• Metro Nashville Public Schools
• Achievement School District (Memphis)
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© 2013 National Center on Time and Learning; www.timeandlearning.org
A District Perspective
The purpose of the Office of Innovation is to inspire and
empower innovative thought and practice in schools while
building sustainable systems that ensure every student
excels academically and discovers his or her unique
interests and strengths.
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© 2013 National Center on Time and Learning; www.timeandlearning.org
Four Interlocking Gears Drive School Success
Time for
teachers to
assess student
understanding,
analyze and
respond to data
People
Time to coach
and develop teachers
and continuously
12 1
11
strengthen instruction Time
10
2
Time
9
3
8
4
7
Time to build
high expectations
for achievement
and behavior
Data
6
5
Time for a rigorous
and well-rounded education
that prepares students for
success in college and
careers.
School
Culture
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Maximizing Academic Learning Time
Academic Learning Time
Time students gain and
retain subject knowledge
Instructional Time
Time devoted to
instruction
Allocated Class Time
Total time in class
Instructional
Time
Academic
Learning
Time
Allocated
Class Time
Allocated
School Time
Allocated School Time
Total time in school
Source: Elena Silva, “On the Clock: Rethinking the Way Schools Use Time,” Education Sector Reports, 2007.
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© 2013 National Center on Time and Learning; www.timeandlearning.org
180 Days
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© 2013 National Center on Time and Learning; www.timeandlearning.org
Why More Learning Time?
More Time for Rigorous
Instruction to Raise
Student Achievement
More Time for Engaging
and Relevant
Enrichment for Students
Inst Quality
Engagement
Achievement
More Time Benefits BOTH Students and Teachers
More Time to Collaborate
and Improve Quality of
Instruction
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© 2013 National Center on Time and Learning; www.timeandlearning.org
More Time Alone Does Not Guarantee Results
Four Year Change in Proficiency: (2008 – 2011)
Top Performing and Bottom Performing Middle Schools with Four Years of ELT
Change in ELA Proficiency
40
30
20
25.1
15.8
10
7
1.8
50
Change in % Proficient and Above
Change in % Proficient and Above
50
Change in Math Proficiency
40
30
28.2
34.2
20
15.4
16.3
10
0
0
School School School School
A
B
C
D
School School School School
A
B
C
D
Schools A & B: Higher Performing Schools
Schools C & D: Lower Performing Schools
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© 2013 National Center on Time and Learning; www.timeandlearning.org
Essentials of High-Quality ELT Schools
No more than 2 school-wide priorities, and 1
instructional focus
Clear and measurable goals
At least 60 minutes weekly grade level and/or
content area collaboration
School-wide protocols for collaboration
Administrators participate in and support
collaboration
Time allocated to academic instruction reflects
student needs
At least 120 minutes weekly
Students grouped based on data identifying
academic needs
At least 60 minutes of weekly teacher review of
data
School-wide protocols for analysis
4 -6 interim ELA, math assessments yearly
All students receive at least 90 minutes more
each week for enrichment
Enrichment offerings are based in part on
student interests and choice, with
opportunities for mastery
Time to recognize achievement and reinforce
positive behavior at least monthly
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© 2013 National Center on Time and Learning; www.timeandlearning.org
% Academics/Academic Support
% Specials/Electives
% Other
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Do You Know How Time is Used in Classrooms
in Your Schools?
% Transitions
% Teacher Led Time
% Student Work Time
% Assessment of Student Learning
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© 2013 National Center on Time and Learning; www.timeandlearning.org
Analyzing Time
School Time
Analysis Tool (STAT)
Classroom Time
Analysis Tool (CTAT)
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© 2013 National Center on Time and Learning; www.timeandlearning.org
School Time Analysis Tool (STAT)
Use the data generated by this tool to:
•Learn how time is allocated across 3
broad categories: Academics,
Specials/Electives, and Other
•Help your schools consider modifications to
policies and practices that will optimize
learning time for students
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© 2013 National Center on Time and Learning; www.timeandlearning.org
Conducting a School Time Analysis
WHAT YOU NEED
WHO YOU NEED
•
•
•
•
Representative team of administrators,
teachers, staff, and partners if applicable
Internet access
Student schedules
School calendar
Information on activities
that disrupt instructional time
HOW LONG IT WILL TAKE
FOLLOW-UP
Approximately 1 to 1.5 hours to enter the
data and review findings
• Share findings with full faculty
• Prioritize a few areas for improvement
and action steps
• Follow-through on action steps
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© 2013 National Center on Time and Learning; www.timeandlearning.org
How do Schools Really Allocate Time?
0 min
Minutes
1950 min
Weekly Allocated School Time
Purposed Time
Academics and
Support
-English
-Math
-Science
-Social Studies
-Foreign Lang.
-Tutoring
-Remediation
-Targeted Supp.
-Other
Non Core
Academics
-Phys. Ed.
-Art
-Music
-Computers or
Technology
-Community
Building
-Advisory
-Other
Non- Purposed Time
Other
-Lunch/Recess
-Homeroom
-Transitions
between classes
-Study halls or
Homework
-Other
Academics and
Support
-In class
transitions
-Misc.
interruptions
-P.A.
announcements
Non Core
Academics
-In class
transitions
-Misc.
interruptions
-P.A.
announcements
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© 2013 National Center on Time and Learning; www.timeandlearning.org
How does the STAT Work?
STEP 1: Enter students’ start and end times, # standard days per
week, and # standard days per year
STEP 2: Break down time across a week for a “typical” student
STEP 3: Make estimates about lost instructional minutes within
classes due to daily interruptions
STEP 4: Make estimates about lost instructional hours throughout
the year due to special events
STEP 5: Let the tool do the math so you can see the results – a
snapshot of how time is spent for a typical student across
the day, week and year
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© 2013 National Center on Time and Learning; www.timeandlearning.org
STAT Login Screen
Access the STAT through this link:
http://www.timeandlearning.org/timetools
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© 2013 National Center on Time and Learning; www.timeandlearning.org
STAT Results
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© 2013 National Center on Time and Learning; www.timeandlearning.org
Sample: STAT Findings & Action Steps
PROCESS
A team of six people – three classroom
teachers, an art teacher, an Assistant
Principal, and a paraprofessional did the
STAT for a sample 3rd grade student.
KEY FINDINGS (2 to 3)
1. We’re losing ~25 min/day because
of inefficient/inconsistent routines
to move students around the building.
2. Social Studies is taught for less than
45 min/week for primary grades –
insufficient, marginalized
WHAT IMMEDIATE ACTION CAN WE TAKE WHAT DO WE NEED TO KEEP IN MIND AS
TO ADDRESS THESE FINDINGS?
WE PLAN FOR A NEW SCHOOL YEAR?
• The PBIS subcommittee will create
school-wide procedures for hallway
• Consider increasing allocated time for
transitions, circulate to staff by Dec 15
Social Studies
• Train staff on new procedures on Jan 3 • Integrate more literacy instruction into
PD day; roll-out to students 1st day back
SS – focus on non-fiction and
• Grade-level teams will set goals on
informational text (Common Core)
reducing transition time; monitor &
share progress on bulletin boards
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© 2013 National Center on Time and Learning; www.timeandlearning.org
Maximize Instructional Time & Minimize Interruptions
Research indicates that the average teacher devotes
somewhere between 20-50% of time to instructional
matters.
If a teacher increased
instructional time by just 15
minutes a day through the use
of more efficient routines and
procedures, students in that
classroom would gain 45 hours
of instructional time per year.
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© 2013 National Center on Time and Learning; www.timeandlearning.org
Class Time Analysis Tool (CTAT)
Use the data generated by this tool to:
•Learn how time is being used in
individual classrooms across 4 categories
•Help your schools identify and capture
effective time management routines,
procedures and strategies that minimize
interruptions
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© 2013 National Center on Time and Learning; www.timeandlearning.org
CTAT Login Screen
Ctat.nctl.iontier.com
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© 2013 National Center on Time and Learning; www.timeandlearning.org
CTAT Results
Teacherled Time
Student
Work Time
Teacher-led
Time
Student Work
Time
Transitions
Assessment
Teacher
-led
Time
Student
Work
Time
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© 2013 National Center on Time and Learning; www.timeandlearning.org
Sample: CTAT Findings & Action Steps
PROCESS
The 6h grade team members take turns
observing each other through a full class
period using the CTAT; privately share the
results with the observed teacher; team
reviews overall data and begins a
conversation about maximizing classroom
instruction and minimizing
KEY FINDINGS (2 to 3)
WHAT IMMEDIATE ACTION CAN WE TAKE
TO ADDRESS THESE FINDINGS?
• Discuss how transitions are managed in
the classroom at the low end. Identify
routines, procedures, strategies that are
used and demonstrate these for all team
members and determine how the team
will reduce the amount of time in
transitions to maximize learning time.
WHAT DO WE NEED TO KEEP IN MIND AS
WE PLAN FOR A NEW SCHOOL YEAR?
• Consider a PD session on time
management, routines, procedures and
strategies.
• Conduct a book study of Teach Like a
Champion and adopt common strategies
across the team.
1. In two classrooms teacher-led time is
75%.
2. Transitions account for 15 to 30% of time
in the classroom observed.
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© 2013 National Center on Time and Learning; www.timeandlearning.org
MEMC: Creating a Culture that Values Time
“WE HAVE 90,000
MINUTES THIS YEAR;
MAKE EACH ONE
COUNT.”
~ Sign on a bulletin board at Mastery Schools’
Shoemaker Campus (Philadelphia)
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© 2013 National Center on Time and Learning; www.timeandlearning.org
Make Every Minute Count for Your Students
Understanding how your district, schools and
classrooms are currently allocating and using
instructional time is the FIRST STEP in
creating a new school day/year that
strengthens schools through more and better
learning time. The SECOND STEP is
learning more about NCTL’s planning
process to support high quality, sustainable
ELT schools.
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© 2013 National Center on Time and Learning; www.timeandlearning.org
www.timeandlearning.org
Lisa Pryor, Senior Director
State & District Engagement
Lisa.Pryor@timeandlearning.org
Laura Middleton, Senior Director
School & District Support (Tennessee)
Laura.Middleton@timeandlearning.org
Gay Burden, Innovation Design Manager
Metro Nashville Public Schools
Gay.Burden@mnps.org
© 2013 National Center on Time and Learning; www.timeandlearning.org
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