UNDERSTANDING MAN-HOUR REPORTING
Presented by Gena Ybarra
28 July 2010
AGENDA
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How Should Man-Hours be Recorded?
Man-Hour Scavenger Hunt
Rules
And the Winners Are!!
HOW SHOULD MY HOURS BE RECORDED???
(Civilian Employee)
You know, I never have understood this MEPRS stuff. Coding my
hours shouldn’t be so hard. Can you help me?
I’m a civilian and I’m scheduled to work 40 hours a week
8am-5pm on ward 3N. Here is what I worked this week:
--I took an hour for lunch all week
--I go to the gym after work for two hours
--I spent 2 hours completing my inprocessing
--I had a meeting with my head nurse to discuss my duties
that took an hour
--The rest of the time was spent taking care of my patients
HOW SHOULD MY HOURS BE RECORDED???
(Civilian Employee)
1. For your lunch hour, the 6010-13M, appendix 3, rule #22, states
“On meal or other breaks; assigned military, assigned civilian, or foreign
national direct hire; non-reportable”. You don’t record that time.
2. As a civilian employee you are not authorized to report physical fitness (GFA*); you
would not record the time you spent (after duty hours) going to the gym. (Rule #13
of the Appendix 3)
3. Inprocessing would be charged to FCG* (Rule #20 of the appendix 3)
40 hours scheduled worked
- 2 hours to FCG*
=38 hours to work center task
HOW SHOULD MY HOURS BE CODED???
(Contract Employee)
I’m a contract physician. This is my first time working for the
military. How do I complete my DMHRSi?
I’m scheduled to work 40 hours a week from 7am – 4pm. I work
in the Night Clinic. Here is what I worked this week:
--I took an hour lunch every day
--I had to run back to my company office on Wednesday to
finish filling out paperwork and that took 1 hour
--I took 3 hours off on Thursday to go to the dentist
HOW SHOULD MY HOURS BE RECORDED
(Contract Employee)
1. For your lunch hour, the 6010-13M, appendix 3, rule #22, states “On meal or
other breaks; assigned military, assigned civilian, or foreign national direct hire;
non-reportable”. You don’t record that time.
2. Contractors are only paid for time they are actually working in the facility. You
would not code the hours spent at the company office doing paperwork.
(Appendix 3, rule #18; Only assigned military, civilian and foreign national direct
hires can code to non-available time)
3. Time spent going to the dentist would not be coded. (Appendix 3, rule #18; Only
assigned military, civilian and foreign national direct hires can code to nonavailable time)
40 hours worked
- 4 hours (time not available to work)
=36 hours to work center task
HOW SHOULD MY HOURS BE RECORDED
(Military Employee)
I’m a military soldier and I need help with my DMHRSi. How
would I enter my time?
I’m normally scheduled to work 40 hours a week in the clinic
from 7am to 4pm. Here is what I did this week:
--I took an hour off every day for lunch
--I do PT Monday, Wednesday and Friday; I go to the gym after
work
--I had a late appointment on Tuesday and stayed 2 ½ hours
--I spent 2 hours completing AHLTA
HOW SHOULD MY HOURS BE RECORDED
(Military Employee)
1. For your lunch hour, the 6010-13M, appendix 3, rule #22, states “On meal or other
breaks; assigned military, assigned civilian, or foreign national direct hire; nonreportable”. You don’t record that time.
2. You wouldn’t code your PT time performed after duty hours. (Rule #13 of the
Appendix 3 states “Participating in organized or approved…”)
3. The 2 ½ hours you stayed to see patients would be coded to your work center task
4. The two hours spent completing AHLTA/CHCS is coded to your work center task.
(See FY10 guidance; Business Rules for Clinical Administrative Man-Hour
Reporting, Section 3, (f) for clarification)
40 hours worked
+2 ½ hours worked
=42 ½ hours to work center task
NOW LETS SEE WHO IS THE BEST OF THE BEST
AT FINDING ANSWERS TO MAN-HOUR
CODING QUESTIONS
Let’s play Man-Hour Scavenger Hunt
GOOD LUCK!
RULES
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The game will be played in teams of two.
Questions will be put on your desk face down.
When the go ahead is given, you will turn over your paper and begin; time will
start.
For each question you must give the answer to the question and one place that
the answer can be found using the documents in the guidance folder on your
computer. You must list the answer, the document that you found the answer in
(FY guidance, appendix 3, GME/GDE business rules, etc.), and the page number,
section, paragraph, etc where you found it. Judges have to be able to find the
answer based on the information you provide in order for it to count.
Answers that the judges cannot find based on the information you supply for the
location will not count.
The answers will be verified.
The team with the most correct answers in the shortest time will be declared the
winners.
The decision of the judges (AMPO Staff) will be final.
Winning team receives a “One of a Kind” prize.