EOC Training for December 2014 11.13.14

EOC Training December 2014
November 13, 2014
• Please turn off all communication
– Refrain from text messaging and emailing. All
distract others.
• Be fully present:
– Be an active listener
– Participate, don’t dominate
– Limit side bar conversations
• Throw trash away on the way out.
• Purpose
• Test Security
• EOC Administration
• Contact Information
Meeting Objectives
By the end of this inservice, participants will:
• identify key dates and testing requirements for the
December 2013 assessment administration
• identify a list of training resources available for
administrative users and students
• understand the overall test design and reporting
• become familiar with new EOC system features
designed for school test coordinators
• identify accountability codes for EOC tests
Assessment Administration
Test Security
• Must strictly adhere to all JPPSS Test
Security Policy procedures.
• All personnel involved in any aspect of
standardized testing must be trained.
• Only personnel trained in test security and
administration shall be allowed to have
access to or administer any standardized
Test Security
• Assurance
– All parties involved in the testing procedure must sign
the EOC Security and Confidentiality Agreement.
EOC Homepage
Test Coordinator Materials Tab
Security and Confidentiality Agreement
Scan and Email School Test Coordinator’s to Emma
• Keep Test Administrators’ agreements on file at school.
– The EOC Security and Confidentiality Agreement.
must be kept on file for three (3) years.
Test Security
• Materials: Storage
– A predetermined, secure, locked area must be
designated for storage of secure materials – the
principal and School Test Coordinator (STC) should
have the only keys for the duration of testing.
– It is strongly recommended that no one work in the
secure storage area without another person
Test Security
• Secure Materials include
– Test items or anything containing test items
• Braille books
• Communication Assistance scripts
• Student responses
– All paper materials containing student work or notes
– Typing Help charts
– Geometry Reference Sheet
– Writer’s Checklists
– Student log-in information
• These materials must be shredded when testing is
Test Security
• Materials: Storage and Use
– Test materials must NEVER be left in open areas or
– Test Administrators (TA) should be given access
to test materials ONLY on the day(s) the test is
Test Security
• Accommodations for Special Populations
– LEP accommodations are permitted on this
– Must be accommodations the student receives on a
regular basis throughout the school year (IEP, IAP,
– Accommodations are in place only in order to give
the student with disabilities a level playing field with
non-disabled peers.
Test Security
• Classroom Preparation
– The classroom must be prepared for testing.
– Manila folders or other visual barriers may be placed between
adjacent computers to prevent students from viewing the
computer monitors of neighboring students.
– If computer labs are configured in rows, care should be taken
that students cannot see the work of students seated in front of
– Seating charts must be completed by each TA.
– Any content related bulletin boards, walls, or posters must be
covered or removed.
– Conduct a walk through to determine that classroom
preparation has occurred.
Test Security
• Test Administration
– Testing signs must be on door.
– If TA does not know students, then an ID must be presented by
the students before testing begins.
– TA must have a list of accommodations for the students.
– Students must have room for materials and to write at desks.
– TA must read directions as written.
Test Security
• Reopening a closed test session without a valid
reason is a violation of test security.
• Valid reasons include
Student became ill
Student needed more time
Student was absent – makeup test
Lost Internet connection
Lost power
Computer crashed
Emergency during testing
Approved accommodations
Other (explanation must be provided)
Test Security
• Testing should be scheduled to allow students enough
time to complete a test session on the same day it is
– Review testing schedule and suggested times for each session
on pages 10-11 in the TCM.
• If testing is disrupted by emergencies, lost Internet
connections, lost power, or computer crashes and
students are unable to continue testing on the same day,
the STC should document what occurred as a testing
irregularity and notify the Chip Farman.
Test Security
• Cell Phones
– If an individual student’s cell phone is seen, rings,
or if there is any cell phone activity while the phone is
on the student’s person during the actual testing
sessions, then the test on which the student is
working will be voided. In such instances, the
teacher is to collect the student’s test and answer
document immediately and have a hall monitor take
the student to the office.
– The student must remain out the classroom until
testing is completed for that subject. An Irregularity
Report and a Void Notification Form must be
completed and sent to the Chip Farman as soon as
Test Security
• Cell Phones
– If a student’s cell phone rings and it is with the
phones that have been collected, all students are to
continue testing. An investigation by the Principal
and School Test Coordinator will be conducted when
testing is completed to determine if tests will be
– If a TA’s cell phone rings, is seen, or if there is any
cell phone activity during testing, all students are to
continue testing. An investigation by the Principal
and School Test Coordinator will be conducted when
testing is completed to determine if tests will be
voided due to Administrative Error.
Test Security
• Administrative Error
– If tests are voided due to Administrative Error, a
retest may be give prior to the next scheduled test
– $350 charge to school for each retest due to
administrative error.
Test Security
• How to Avoid a Violation
– Do not examine any test items.
– Do not give students access to test questions prior to
– Do not copy, reproduce, discuss, or use at any time,
all or part of any secure test booklet or answer
– Do not coach examinees in any manner during the
Test Security
• How to Avoid a Violation
– Do not alter or interfere with examinees’ responses
in any way.
– Do not provide answers to students in any form written, printed, verbal, or nonverbal.
– Administer the tests in a manner that is consistent
with instructions provided by LDE.
– Follow all security regulations for distribution and
return of secure materials.
Test Security
• How to Avoid a Violation
– Have a written accounting of secure materials
before, during, and after testing.
– Report ANY testing irregularities to the Principal
and the District Test Coordinator.
(Appendix IX)
– Testing irregularities to be on the look out for:
• Plagiarism
• Unauthorized materials use
Test Security
• What Happens After a Violation
– The District Test Coordinator (DTC) shall be notified
in writing immediately by the School Test
Coordinator (STC) and Principal.
– The District Test Coordinator (DTC) starts an
investigation process.
– A report of the investigation and a written plan of
action is provided to JPPSS and State
Superintendent within 30 days.
Test Security
• When something out of the ordinary happens
complete an irregularity form.
State Monitoring During Testing
Monitor’s Role
Observing testing
Documenting observations
Notifying LDOE of issues requiring immediate attention
NOT Monitor’s Role
Assisting in testing including supervision of students or
Answering questions regarding testing
Providing immediate feedback to schools
District Monitoring During Testing
DISTRICT monitors will be in the schools
during all phases of testing.
Monitor’s Role
Observing testing
Documenting observations
Notifying LDOE of issues requiring immediate attention
NOT Monitor’s Role
Assisting in testing including supervision of students or
Answering questions regarding testing
Providing immediate feedback to schools
Test Security
• Training at School Site
– Use PowerPoint to train all personnel.
– Training must be completed by
• November 21, 2014
– Record of training must be scanned and emailed to
Emma Vidacovich by Friday, November 21, 2014.
– Use Appendix V for sign-in sheet.
Test Security
• Training at School Site
– Test administrators must have ample time to read
the manual before testing occurs.
• At least one week before testing begins.
Testing Times
• The Testing Times will be published once
during EOC testing.
• It will be emailed November 21, 2014 before
EOC testing begins and will be posted on the
Testing website.
• Please share it with the test administrators.
• Summary
– Test Security is of the utmost importance.
– Completely read the entire “JPPSS Test Security
Policy” and Test Administrator Manual BEFORE
testing begins.
Assessment Administration
Key Dates
Delivery of EOC Tests System Account Information
August 26, 2014
New ID and passwords issued to District Test Coordinators for the
2014-2015 school year.
November 10–21, 2014
Districts and Schools register students for testing
Ordering Materials
November 14, 2014
Deadline for ordering Braille materials and Communication
Assistance scripts
December 2014 Administration
December 1–17, 2014
Student Testing
(Algebra I, English II, Geometry, Biology, English III, and U.S. History)
Rescore Deadline
January 16, 2015
Deadline for requesting the rescoring of a test
Which students must test in December?
• Students completing EOC courses in high schools
with block schedules
• Students completing the second semester of an
EOC course
• Retesters who need EOC as graduation test
• Students completing EOC courses in the
summer or early fall and have not had a
chance to test
• Students enrolled in a Course Choice course and
complete an EOC course in the fall.
Rules for Transfer Students
• A transfer student is not required to take the EOC
tests for courses he/she already successfully
completed for Carnegie credit.
• A transfer student shall be required to take the EOC
test for courses he/she previously took but did not
• A transfer student may choose to take an EOC test
for a course he/she successfully completed if he/she
scored Needs Improvement on an EOC test in
another course and the student must pass the EOC
test for one of the EOC pairs.
• Test Security Policy
– To the extent that it is feasible and with the
exception of teachers testing students with
accommodations, STCs should assign a Teacher or
Test Administrator who is NOT the teacher of
record to administer tests to students.
• Course Grades and EOC Tests
– Student scores on the EOC tests will count toward
a student’s final course grade.
– EOC test scores for all subjects will be available
two to four days after a student completes all three
sessions of a test.
• Rescore eligibility for English II and English III is
available for students within 20 points of the fair
achievement level.
• Automatic rescores will be processed for 12th
graders who receive a “Needs Improvement” on
an EOC test.
– Score must be within 10 points of the Fair
achievement level for non-ELA subjects and 20 points
of Fair for ELA.
– DTCs will be notified of a change in score
• Creating Accountability Classes
– To register students who need to take an EOC test
for accountability purposes, STCs should add a
teacher and class.
• See pages 68 – 69 in the TCM from more information on
adding teachers and classes.
• Teacher, class, and student data has been
automatically uploaded in the EOC tests
• Scheduling Session I of English II and
English III Tests
– STCs need to make sure that all students have
ample time to finish their compositions because the
writing session must be completed on the day it is
• This session cannot be reopened on subsequent days.
• If there is any reason that a student may not be able to finish
the writing session, do not allow the student to begin the
• Graphics in EOC Tests
– Adobe SVG Viewer was installed on computers with
Windows operating systems and IE8 browsers.
– The new IE9 and IE10 have a native SVG Viewer;
therefore, the Adobe SVG Viewer will not be
needed if using either of these browsers.
• Contract and Shading Items in EOC Tests
– A check is now available on the EOC tests
homepage to ensure that test items that include
shading and contrast display properly.
• Accommodations
– STCs must assign accommodations to all special
education, Section 504, and LEP students before
testing begins so students with accommodations will
receive the correct forms.
– If students will be testing in more than one content
area, the accommodations need only be entered into
the system once.
– Accommodations cannot be assigned after a student
begins testing.
– When an accommodation is not properly assigned, it
must be reported as a testing irregularity and properly
• One Teacher/Test Administrator AND at least
one proctor monitor students in a room during
• The same Test Administrator must stay in the
room for the entire section.
• To exit the EOC tests, students must first exit
the test session by following the prompts on the
screen, and then use the Logout button. Not
following these directions will cause the session
to be incomplete.
• Teachers/Test Administrators must close the
secure browser for each student who has
finished testing for the day. The browser can be
closed using these commands: Alt+F4, and then
by entering the administrator password. The
administrator password is on the Teacher/Test
Administrator homepage and is secure.
• STCs have the capability to reopen a testing
session if a student does not finish the test
within the allotted time. Session 1 of the English
II and English III can only be reopened the same
day the writing prompt is begun.
• Session 2 of the Biology and U.S. History tests
can only be reopened on the same day the
session is started.
• For all other tests, sessions must be reopened
within two school days.
• Computer Labs purchased with Carl Perkins
Funds must be used for the programs for which
they were purchased. If a lab is not being used
full time during a day, it may be used to
administer the EOC tests during the time it is not
being used for Career and Technical Education.
• Retesters
– Students who are required to pass the EOC tests as
part of their graduation requirements may retest if they
did not score Fair or above on a previously administered
EOC test.
• Managing Retesters
– Retesters will be pre-populated into retester classes.
– Accommodations must be assigned to retesters.
– If a student is retaking the course, the student will be in
the teacher’s class and NOT the retester class.
EOCs should be scheduled with sufficient time for completion
Only students with the designated accommodation Extended Time will
be allowed to exit out of a test session and complete it at a later time
within the same day.
Students returning to complete a testing session should be monitored for
interaction with other students during the testing break.
The one-day policy for completing test sessions will apply to all subjects
and test sessions.
Testing irregularities that raise questions regarding test security or
accuracy of test data may result in a test being voided.
If you believe a test should be voided, call 655-2846 immediately.
Voids and irregularities must be scanned and emailed to Chip Farman
by the end of each testing day.
Assessment Administration
What resources are available for training?
• Test Coordinators Manual
• Test Administration Manual
• Order Forms
– Braille
– Communication Assistance Script
• Rescore Documentation
• Technology Guidelines
• Troubleshooting Guide
• Available from the EOC Tests Homepage
– www.louisianaeoc.org
What resources are available for training?
• Student Resources
• Online Demonstration Site
– Interactive Tool
– Students can practice logging in and using online
tools to take a test
– Accessible from https://eocdemo.louisianaeoc.org/
– School users must establish a demonstration
district and demonstration student accounts
• The account creation code is EOCDemo123
What resources are available for training?
• Student Resources
• Tutorial
– Video and audio tour of the system
– Student tutorial is approximately 6 minutes long
– Can be projected on a whiteboard as a test
preparation activity
– Accessible from www.louisianaeoc.org under
Technology Resources
– Also available for STC, Test Administrators,
Teachers, and Technology Coordinators
What if we experience problems during testing?
What if we experience problems during testing?
School/District Procedures
• If a student cannot resume testing after a test session is reopened,
 the secure browser should be closed to clear the cache on the
student’s computer.
 The Teacher or Test Administrator should notify the School Test
Coordinator who should contact the District Test Coordinator at 6552846.
 The District Test Coordinator and District Technology Coordinator
should evaluate the situation to determine if the issue is a school or
district issue.
• If online testing is disrupted and students are unable to continue testing on
the same day, the School Test Coordinator should document what occurred
as a testing irregularity and notify the District Test Coordinator by calling
• If the students will be unable to return to testing by the end of the day, the
District Test Coordinator must immediately notify the Louisiana Department
of Education (LDOE), Office of Assessments.
Questions ?????
School Level Users
− For questions about the EOC Tests system or
assistance during testing, please have your schools
call the help desk at:
− 1-866-810-1095
− Support is available from 7:00 a.m. to 5:00 p.m. CT
− E-mails can be sent to the EOC Tests Help Desk at
eochelp@louisianaeoc.org. E-mail requests will be
answered within one business day.
Assessment Administration
Test Design Overview
• Assessment Guideline 2014 – 2015
– Test Specifications, Structure, Content Assessed
– http://www.louisianabelieves.com/resources/library/ass
Assessment Administration
CSV Upload Feature
The CSV upload feature requires completion of the course code field. The
following updates relate to that course code field:
Five point course code class rosters have been uploaded to the EOC system
under the course code for the assessment. Additional students in five point
course code classes should be uploaded under the regular course code as
Integrated Mathematics I – course 160339 was removed.
Integrated Mathematics II and III were added (courses 160340 and 160341,
• Integrated Mathematics II — Algebra I test
• Integrated Mathematics III — Geometry test
New Features
• Test Administrator CSV Upload
– A new EOC Tests system feature is available to
School Test Coordinators
– Available from the STC Menu under the Test
Administrator Management tab
– Allows STCs to upload Test Administrators into the
system from a CSV file
– Details on how to use this feature are in the Test
Coordinators Manual.
New Features
• Test Administrator CSV Upload
– Reminders:
• A test administrator does NOT have an association
to a class; they can administer a test for a specific
class or for all classes at a school.
• All upload instructions and the CSV file formats are
available on the EOC home page
(www.louisianaeoc.org) under Technology
Resources and from the STC menu.
New Features
• Accountability Codes
– Enhancements to the School Test
Coordinator Accountability Code Assignment
• STCs now have the ability to assign accountability codes
from the Edit Class Roster screen at the same time
students are being dropped from a class roster
• Added students with accountability code assignments to the
CSV file
• Details on how to use this feature are in the Test
Coordinators Manual.
New Features
New Features
• Reminders:
– STCs can assign accountability codes through the
end of the testing window.
– Accountability CSV files will be available for
approximately 2 weeks after the testing window ends.
– STCs should generate and save this file the week
after the testing window closes for record keeping.
Assessment Administration
Accountability Codes
If a student exits (withdraws) from school before or during testing,
SIS Exit Reason Codes in the appropriate fields of the EOC online
system. The complete list of Accountability Codes and Descriptions
is available on the EOC homepage.
Accountability code changes for EOC
• Removed codes 40, 41, 42 (school vouchers)
• Removed code 87 (non-tester/non-diploma)
• Students previously receiving code 87 are now required to
• Added code 37 (disasters)
Accountability Codes
Codes 01 – 45, 97
Students no longer enrolled in school
Codes 80 – 99
Students remain enrolled, but do not test
Code 81
Students who are LEP AND have been in U.S. English speaking
school less than one year.
Students must take test.
About Codes
• Code Use:
– Reduces clean-up during August data
certification. Important to F school list.
• Code 99 caution:
– Students that earn a letter grade on the
transcripts are expected to take the EOC and
are not excused by this code.
• Code 88 discontinued:
– Funeral code, no longer allowed.
Third-Year Assessment Cohort
• All students in high school must take Algebra I
and English II (or LAA 1) by third year of high
school regardless of enrollment or program.
– Students who transfer in and have already received
credit for both Algebra I (or Geometry) and English II (or
English III) are exempt.
– Students who meet the LAA 1 Participation Criteria are
– Students in the GEE cohort who have either taken the
GEE math test or the GEE ELA test are exempt.
Third-Year Assessment Cohort
• Districts will receive a roster. Students must be
entered into the EOC system and coded out.
• Code 96 should be applied to students who are
LAA 1 or who earned one or both units before
coming to a Louisiana public school.
EOC Help Desk Support
• For questions about the EOC Tests system or
assistance during testing, please have your
schools call the help desk at:
– 1-866-810-1095
• Support is available from 7:00 a.m. to 5:00 p.m.
• E-mails can be sent to the EOC Tests Help Desk
at eochelp@louisianaeoc.org.
– E-mail requests will be answered within one business
Testing Schedule
• Please complete the Google Document for
Testing Schedule by Tuesday, November 18,
2014, at 12:00 PM.
• Link to the Google Doc.
– https://docs.google.com/forms/d/1Xae7MGtQkcuyIl
Where To Access This Presentation
• Go to:
– jpschools.org
– Departments
– Testing
Contact Information
Chip Farman
Office: 349-7604
Blackberry: 655-2846
Jo Lynn Tompson
Office: 349-7604
Blackberry: 655-2846