Integrated National Education
Information System (iNEISTM)
User Role Mapping for MOE
08 April 2014
User Roles in iNEISTM
Manage Attendance Roster:
• Freeze the Attendance Rosters for the past
terms
• Generate attendance roster class(es)
• Update & print attendance roster
Class
Teacher
Manage
Attendance Record class attendance and reasons for
absent / lateness.
Calculate and generate reports of attendance
statistics for school use
Manage
Teacher and
Update student records.
Student
Records
User Roles in iNEISTM
Manage
Student
Discipline
Class
Teacher
Create incident log.
Manage
Confirm and finalize assessments marks.
Assessments
Manage CCA
Enter student CCA Final mark.
Manage
Awards
Update Student Records with Award
details.
Manage
Invoice
(Billing)
Generate reports to view outstanding
charges.
User Roles in iNEISTM
Manage
Withdrawal
Manage
Clearance
Class
Teacher
Record the Withdrawal request with
supporting documents.
Process to create the Clearance checklist for
the students.
Print the completed clearance form.
Record the Deferment or Leave of Absence
(LOA) request and upload the supporting
documents.
Manage
Deferment
Monitor the deferred students.
Update the deferment request and notify.
Record the final decision based on the
evaluation test.
User Roles in iNEISTM
Subject
Teacher
• Record subject attendance and inform the Class
Teacher of any attendance violations.
• Define Sub-Assessment weightage and Due
Dates for Assessment Grading.
• Key in Marks into iNEIS.
• Generate Reports.
• Capture Assessment Submission Date and extend
the Submission Date.
• Define Resit Request Period.
• Receive Resit Request and Supporting
Documents.
• Grade the Exam.
• Recommend Suitable Curriculum Materials (if
any).
Group
Tutor
• Define Assessment Types.
• Define Formulae to Calculate Marks and Grades.
• Define Source of Question Papers / Tasks.
Counselor
• Generate Escalation Letter.
• Conduct School Counseling.
• Generate School Counseling Report.
School
Counselling
Head
• View/Update School Counselling Logs from all
school counsellors
User Roles in iNEISTM
• Create and withdraw incident log.
• Generate Reports.
• Create and update decisions.
Discipline
Teacher
CCA
Coordinator /
CCA Teacher
School
CCA Head
• Schedule CCA activities and register students under CCA
activities.
• Record and track CCA Attendance.
• Notify Students.
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Activate Students in CCA Career.
Issue award certificate.
Generate reports.
Generate List of Facilities, Teachers, Subjects.
Upload CCA Schedule and update timetable in CS.
User Roles in iNEISTM
School
Textbook
Officer
• Submit forecast of required number of textbooks, number
of textbooks loaned out to students, damage or lost.
• Receive the Curriculum Materials delivered from MOE
CDD.
• Update School Textbook Inventory.
• Loan the Textbook to student.
• Track and Replace textbooks loaned out to students.
• Maintain and Update School Curriculum Material
Inventory.
Head of
Department
for Subjects
• Define Assessment and Exam Weight-ages for each
subject.
User Roles in iNEISTM
Student
Award
Officer
• Create, View, Maintain Award Details (SchoolLevel Awards, External Awards).
• Define, Modify, Maintain Qualification Criteria
(School-Level Awards, External Awards).
• Generate Reports.
• Identify and maintain Potential Award Recipients.
• Record Award Outcome.
• Record and Maintain receipt of award / Update
Student Record.
User Roles in iNEISTM
School
Welfare
Officer
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•
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Enter Allowance application in iNEIS.
Send Application to Principal for Approval.
Calculate Allowance Amount in iNEIS.
Send disbursement list to MOE for Approval.
Request for termination of allowance.
Batch process to terminate allowance.
Finance
Officer
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Enter data using Quick Post and Group Post.
Review student’s account.
Reverse payment.
Issue Refunds.
Generate Reports.
User Roles in iNEISTM
School
Examination
Secretary
• Define assessment types, formulae to calculate
Marks and Grades, source of question paper / tasks.
• Moderate marks.
• Generate Report Slips for SBA of each students.
• Review and comment on assessments.
• Upload Exam Schedules into iNEIS (PSR, SPE) for
all subjects.
• Register Candidates for SPE in iNEIS.
• Generate Exam Index Numbers in iNEIS.
• Register Candidates at CIE.
• Collect Public Exam Fees.
• Update Receipt Status of Statement of Entry Forms,
Status of Examination Result Slips and certificates in
iNEIS.
Special
Appointed
Invigilator
• Generate exam attendance sheet and record
attendance information for PSR, SPE, GCE.
User Roles in iNEISTM
Process to create the Clearance checklist for
the students.
Print the completed clearance form.
Manage
Clearance
Student
Registrar
Generate the Leaving Certificates for the
eligible students.
Update the Student Records of students who
have completed their programs.
Deactivate the student profile.
Update the status of the Leaving Certificate
collection by the student.
Manage
Deferment
Record the Deferment or Leave of Absence
(LOA) request and upload the supporting
documents.
Record the outcome of the Deferment or LOA
request and inform the necessary parties of
the outcome.
User Roles in iNEISTM
Print the completed Deferment / LOA
Request form.
Update the student records.
Manage
Deferment
Generate the Deferment or LOA letter to
inform Parents.
Monitor the deferred students.
Update the Deferment Request and notify.
Student
Registrar
Record the final decision based on the
evaluation test.
Record the Withdrawal request with
supporting documents.
Manage
Withdrawal
Record the outcome of the Withdrawal
request and inform the necessary parties of
the outcome.
Print the Withdrawal Request and update
student records.
User Roles in iNEISTM
Fill in the transfer request form and upload
supporting documents to the transfer request
form.
Notify the current school Principal of the
transfer request form.
Student
Registrar
Manage
Student
Transfer
Allow to view and print the submitted transfer
request forms.
Resubmit the transfer request.
Print the approved transfer request form.
Notify this current school of the outcome of
the transfer request.
Update student records.
Notify MOE and the new School Principal of
the successful transfer request.
Manage
Student
Recruitment
Maintain Enrolment Cohort and Quota
Maintain Admission requirements
User Roles in iNEISTM
Pre-school completion and Primary Level
Progression Update
Updating Student progression
Manage
Student
Progression
Generate Student List based on Track
Eligibility and report of retention student
details.
Allocate students to tracks.
Assigning class section to students.
Student
Registrar
Activating terms.
Batch enrolment and create class registers.
Upload, verify and update student application
details.
Manage
Student
Admission
Matriculate students and create school
register.
Assigning class section to students.
Activating terms.
Batch enrolment and create class register.
User Roles in iNEISTM
Freeze the Attendance Rosters for the past
terms
Grant Access to the Attendance Roster to the
teachers
Manage
Attendance
School
Admin
Generate & update attendance roster for
class(es)
Determine and generate eligibility for
transport allowance
Give awards based on attendance statistics.
Calculate and generate reports of attendance
statistics.
Manage
Teachers and
Update student records.
Students
Records
Manage
Student
Admission
Generate Interface file for VILIS (Library
System)
User Roles in iNEISTM
Update school organization data.
Setup committee type or role and upload the
committee data.
Create and update the committee data.
Generate school reports and event calendars.
School
Admin
Maintain event attendance.
School
Management
Setup and maintain campus events.
Define, maintain and update comments.
Define, place, update and release service
indicator.
Define and generate communications.
Manage letters and email templates.
Define, assign, maintain and update checklist.
User Roles in iNEISTM
Update application status and approval
Manage
Student Pass results.
Key in the Assessment Appeal request into
iNEIS.
Manage
Assessments Route resit request and approve or reject
resit request.
School
Admin
Manage CCA
Update the student award record.
Calculate tuition fee, batch tuition fee and
post tuition fee to Student Account.
Manage
Invoice
(Billing)
Post charges using Quick Post and Group
Post.
Review student’s account.
Run Tuition Calculation process to adjust and
reverse Tuition Fee and Compulsory
Miscellaneous Fees.
Reverse Charge.
Teacher
Admin
Supporting
Staff
• Update Teachers records.
Manage
Attendance
Generate warning letters to students and
parents or guardians.
Generate School attendance reports, e.g. list
of absentee students
User Roles in iNEISTM
Timetabling
Admin
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Setup and maintain facilities.
Setup teachers with subjects.
Generate list of facilities, teachers and subjects.
Import class scheduling data to Campus Solution
(CS).
• Updating timetable in CS.
• Generating reports.
User Roles in iNEISTM
Create and withdraw incident log.
Manage
Student
Discipline
Escalate to HEP.
Assign BKK Counsellor.
Principals /
Deputy
Principals
Manage
Student
Pass
Manage
Assessment
Manage
Student
Transfer
Manage
Withdrawal
Approve or reject student pass.
Route the appeal case to MOE for decision
making.
Approve or reject the resit request.
Approve or reject the transfer request.
Approve Withdrawal Request or route request
to Department of Schools (DS).
User Roles in iNEISTM
Approve or reject Deferment or Leave of
Absence (LOA) request.
Manage
Deferment
Route the deferment or LOA request to DS.
Principals /
Deputy
Principals
Approve or reject the allowance application.
Manage
Allowances
Approve or reject the allowance termination
request.
End of Presentation
Thank You