Agenda for Today

Welcome
…. Amber Stewart

Prayer
…. Margaret Adam

Opening Remarks
…. Peggy Bleyberg

Board Forum
….Joseph Matalon

Academic Report
….Lloyd Holmes

PTA Report
….Amber Stewart

Presentation of New PTA Executive
….Alfredo Bennett

Q&A

Closing Remarks
20th September 2011
… Amber Stewart
Hillel Academy Board Forum & PTA AGM
1
HILLEL ACADEMY BOARD FORUM
September 20th 2011
20th September 2011
Hillel Academy Board Forum
2
Agenda for Today
 Welcome
 How is the School Governed?
 What has the Board achieved and what are our goals for the coming year?
- How did the Board perform during the year?
- What are the Board’s main goals for 2011-2012?
 Academic, Extracurricular & Community Service Highlights
 What is the School’s current and budgeted financial position?
 Hillel Academy Foundation Update
- Donor Recognition
- Goals for the Year
20th September 2011
Hillel Academy Board Forum
3
Welcome
 This “Board Forum” is now a regular feature of the school’s annual
calendar
 Provides a forum for communication with all of our stakeholders as we
continue to……….
“Engender a Partnership in the school community based on
mutual confidence and respect”
20th September 2011
Hillel Academy Board Forum
4
What is the School’s
Constitutional Form?
 Founded by Trust Deed by the United Congregation of Israelites in
Jamaica (UCIJ) as a contribution by the community to national
development
 Established as a non-denominational school and managed based upon
ethical principles and religious tolerance
 Governed by a Board of Governors appointed by four Trustees (who are in
turn appointed by the UCIJ)
 Run as a “Not for Profit” organisation – any and all operating surpluses
are reinvested for the benefit of the school community
20th September 2011
Hillel Academy Board Forum
5
Who are the members of the Board?
Trustees of the UCIJ
Other Directors
Invitees
 Joseph Matalon
(Chairman)

Philip Henriques
(Deputy Chairman)

Margaret Bleyberg
(Director)
 David Henriques
(Immediate past
Chairman)

Paul Henriques


Peter McConnell
Carolyn Lee
(Principal Prep School)

Cristina Matalon


Jeffrey Meeks
Alfredo Bennett
(Principal High School)
Paige Todd


Cecile Webster
(Financial Controller)

Tracy Melhado-Matalon


Afeef Lazarus
Amber Vicens
(President, PTA)

Karen Hilliard
 Marvin Goodman
 Wallace Campbell
20th September 2011
Hillel Academy Board Forum
6
How does the Board do its work?
•
•
•
•
Academic Improvement
Facilities Plans
Long term funding
Mission/Vision/Values
Strategic
Planning
External Communication
• Stakeholder Communication
• Community Building
• SACS/IB/IGCSE Accreditation
•
•
•
•
Funding Resources
Fees
Staff Remuneration
Capital & Operating Expenditure
20th September 2011
Policy
Formulation
Institutional Governance
Personnel
Discipline
Internal Communication
• Monthly Meetings
• Annual Planning Calendar
• Board Goals
• Self Evaluation
• Board Policy Manual
Board
Of
Governors
Financial
Oversight
•
•
•
Performance
Monitoring & Review
Hillel Academy Board Forum
•
•
•
Regular academic performance review
Annual Director & Teachers’ performance
review
Annual administrative performance review
7
How did the Board perform during the year?
The Board ensured compliance with all the SACS, IB and IGCSE standards during the
year
Goals for 10-11
1
Progress
Oversee preparations for and participate
in the April, 2011 accreditation process.


2
Update and reissue the Master Facilities
Plan, given the completion of assigned
tasks; Reprioritisation of remaining items
3
Maximize revenues from expanded and
upgraded physical facilities.
4
Support continued improvement in the
management, quality and dimensions of
the School’s sporting programmes.

Inclusive process for review of AdvancED standards
implemented with wide participation from the School
Community
All preparations in place for accreditation visit April
2011 and accreditation granted with commendations
Master Facilities Plan was revised to incorporate
and prioritise School needs in the context of
updated School Improvement Plan
 Delayed due late delivery of development project
 New Head of Sports appointed. Manifest
improvement in participation, school spirit, and
performance in inter-school competitions.
Significant new offerings implemented
20th September 2011
Hillel Academy Board Forum
8
What are the Board’s goals for
2011-12?
Continue to ensure compliance with the AdvancED, IGCSE & IB
standards in addition to the following main goals for the year
1
2
3
4
20th September 2011
Complete at least the first ranked priority item in the
revised Master Facilities Plan (Canteen
expansion/upgrade)
Implement a School Management Information System and
related databases
Maximize revenues from expanded and upgraded physical
facilities
Examine and define the School’s future development
direction; define the role of the Hillel Foundation within
the School’s development plans and staff/structure
accordingly
Hillel Academy Board Forum
9
What were the School’s Achievements this year?
Academic
Accreditation Quality Assurance Team inspection, April, 2011
 Hillel received a glowing endorsement and was re-accredited by the AdvancEd / Southern
Association of Colleges and Schools
GSAT Overall Averages:
• 2011 – 90% 2010 - 91.1%, 2009 – 87.3%; 2008 – 87.1%; 2007 – 86%; 2006 – 87.3%; 2005 –
86.7%; 2004 – 86.5%
University Scholarships
• 2009: received scholarships worth US$213K
• 2010: 53 universities have offered places in the USA, UK, Canada, India and Korea;
• 2010: US$700K in scholarships offered
• 2011: 80 universities have offered places in the US,UK, Brazil and Canada
• 2011: US$1.3M (first year value) in scholarships to date
• Congratulations to:
• Prep School Staff and Students on excellent GSAT Results
• IGCSE student & faculty for excellent pass rate of 99.68% (from A* - E as established by CIE)
and 92.18% (from A* - C)
• IB students and teachers for excellent results, including 2 students with 39 points
20th September 2011
Hillel Academy Board Forum
10
What were the School’s Achievements this year?
Cultural & Social
2011 JCDC Awards
Visual Arts – Summit Prize for Top School, second consecutive year!
Music - Garnet Gordon Summer – quarter finalist for recorder
Photography
 Silver Medal – Ali Matalon
 Merit Awards – Alessandra Dabdoub, Kimberly Clarke, Lauren Tomlinson, Samantha Clarke
 Certificate of Participation – Joshua Azan
Art
 Silver & Bronze Medals – Alysia Francis
 Merit Awards – Danielle Todd, Tally Matosevich
 Certificates of Participation – Jonathan Arava, Adisa Williams, Rachel Russell &Danielle
Todd
CULTURAL DAYS, 2010-11
20th September 2011
Heritage Week – Oct., Greek Day – Nov., Carol and Channukah Hour – Dec., World
Math Day and Modern Languages Day – Feb., Business Day – March, IB Art Show –
April, Greaves Field Dedication Ceremony, April, Science Fair Day, June 1.
Hillel Academy Board Forum
11
What were the School’s Achievements this year?
Cultural & Social Cont’d
School Drama Productions




2009 “Small Family Business” a dramatic/musical hit
2009 Concert “Homage to Andrew Lloyd Webber”
2010 “The Crucible” by Arthur Miller
2011 “A Doll’s House” by Ibsen
2010 - Prep School Debating Team in National Finals , and won Second Place
2011 - Prep School Debaters won a place in quarter finals.
20th September 2011
Hillel Academy Board Forum
12
What were the School’s Achievements this year?
Sport
Prep School Gymnastics competition - medal winners, 2010
Taekwondo Championship Tournament - third place, 2010
High School placed fourth in ISAJ Water Polo Competition
Hillel Academy students represented Jamaica in:
•Go-Karting – Justin Sirgany, Matthew X.Williams, 2010 and 2011
•Equestrian Sports - 2010 Gabrielle Ralston, Tiffany Ralston, Adam Lake, Justin
Vaz, Jonathan Vaz, and Kelly Nunes;
•Golf -Jayda Thompson and Tyler Fitt, 2011
•National Skeet Shooting competition, 2010, recognition: Adam Zaidie, Chad Zaidie,
Nicholas Chen
Women’s Volleyball National Team candidate, 2010-11: Karina Max Brown
20th September 2011
Hillel Academy Board Forum
13
What were the School’s Achievements this year?
Sport Cont’d
Table Tennis 2010 - 2011:
•High School Under -16 Boys reached the ISSA semi-finals in Table Tennis.
•Prep School Team reached finals of the national tournament
•PratikHarjani national under-10 and under-12 champion!
Football – Prep School reached the quarter finals of the Alberga Cup Competition
Swimming 2010- 11:
•ASAJ Prep Schools Competition – All island champion 2010
•Mayberry Investments Schools Swim Meet 2011- 2nd place
•Burger King/YMCA Prep Schools Swim Meet - 2nd place
•Nestle Ice Cream Swimming Championships - 2nd place
•Yonatan Goren and Barak Goren,Yonatan Goren, Bronze Medal at Carifta, 2010 ; Brandon Reid and Yonatan
Goren represented Jamaica, 2011
Lawn Tennis:
•Lime High School Championship – 2010-11
•Under-14 Champions
•Under-19 Semi-Finalists, girls and boys teams
•Jacob Bicknell and Simon Levy won multiple awards
The Staff Football Team won the AAMM League National Championship, 2010
20th September 2011
Hillel Academy Board Forum
14
What were the School’s Achievements this year?
Community Service and Outreach
20th September 2011
•
Hillel Academy Community Service Projects
• International Coastal Clean-up Day (HS)
• Heart Fund Run 2011(PS & HS) – Raised $744,494, highest of any school
in Jamaica again this year
• Cancer Relay For Life (HS)
• Visits and activities for Schools, Orphanages and Rehab Centres (HS & PS)
• Basic School/Children’s and Elderly Homes Treats & Donations (HS &PS)
• Special Outreach activities
• Christmas & Easter Bun & cheese Treats (PS & HS)
• New Day Basic School
•
Through a combination of many activities, Hillel Students have raised and
donated a total of nearly $2 million to deserving causes and charities
•
Graduating classes, Grade 6, donated landscaping for the School, as well as
their community service projects. Grade 6 supports New Day Basic School
library. Grades 11 and 13 contributed money towards the cafeteria renewal.
Hillel Academy Board Forum
15
What is the School’s current financial position? – Estimate
for year ending 31 August 2011
Sources of Funds
(J$M)
Uses of Funds
(J$M)
450
Staff Costs = 74% of Total Inc.
(09-10:75%)
400
14
350
294
300
414
250
200
400
22
150
19
100
12
13
50
17
23
13
0
Tuition
Other Income
Total
Available
Funds
Staff Costs
Curri-culum
Exps
Repairs
Utilities
Security
Depreciation Other Exps
Net Income
Available
for Reinvestment
Key Changes from 09-10
20th September 2011
Tuition Fee Income
19%
Staff Costs
15%
Curriculum
34%
Repairs
36%
Utilities
25%
Security
41%
Hillel Academy Board Forum
16
What is the School’s current financial position? – Budget for
the year ending 31 August 2012
Sources of Funds
(J$M)
Uses of Funds
(J$M)
6
450
Staff Costs = 75% of Total Inc.
(10-11:74%)
400
350
300
328
250
200
441
435
150
21
17
100
13
11
22
50
22
7
0
Tuition
Other Income
Total
Available
Funds
Staff Costs
Curri-culum
Exps
Repairs
Utilities
Security
Depreciation Other Exps
Net Income
Net Available
for Reinvestment
Key Changes from 10-11
Tuition Fee Income
Staff Costs
11%
Curriculum Exps
(4)%
Repairs
(9)%
Utilities
13%
Security
20th
September 2011
9%
(18)%
Hillel Academy Board Forum
17
What are the recent and proposed Capital expenditures?
Key Items of
Capital Exp (J$M)
Actual
2009-10
Buildings, Fencing &
Roadways
Website/ School Mgmt
System
Forecast
Budgeted
2010-11
2011-12
-
88.00
-
Sources of Funds
for Capital Exp (J$M)
7.00
3.50
Actual
Forecast
Budgeted
2009-10
2010-11
2011-12
69.10
14.65
20.00
2.30
5.38
-
-
2.88
0.23
0.30
-
Loan Funds
60.00
-
-
Library
Fund
1.20
1.10
1.20
132.83
24.30
21.20
180,967
32,972
28,264
Internal
Resources
-
6.40
5.00
5.50
Donations
US Gov Grant
Computers, Whiteboards
& Other Electronic Equip.
1.50
7.00
5.00
PTA
Sports Facilities Upgrade
35.10
1.00
-
-
0.70
FF&E
Laboratories’ Upgrades
-
-
Canteen & Other
Equip.
0.50
2.00
5.00
Music
Equipment
0.13
0.5
0.80
Books etc
1.20
1.10
1.20
132.83
24.30
21.00
20th September 2011
Private
Capex per
Student($)
Hillel Academy Board Forum
18
The Hillel Academy Foundation
The Hillel Story is truly special as it is through the
generosity of our Hillel families and friends that we are
the incredible School you know today.
Hillel Academy receives no government assistance, and
so we are eternally grateful for the kindness of our
families.
We hope to continue to grow this world-class School and
to provide a Hillel education to deserving students
throughout Jamaica.
20th September 2011
Hillel Academy Board Forum
19
DONOR RECOGNITION – CAPITAL DEVELOPMENT
Major Donors
Sponsors
Marvin Goodman
Byron Lee Foundation
Brian Goldson
Jamaica Drip Irrigation
David Goldson
Kingston Industrial Agencies
John Greaves
Livingston Alexander & Levy
Joseph and Tracy Matalon
PanCaribbeanBank
John Ralston
Stewart’s Auto Sales Limited
Stephan Rampair
TankWeldGroup
Paige Todd
Department of State of the United States of America
United Congregation of Israelites
West Indies Home Contractors
20th September 2011
Kenneth S. Benjamin
ADeB Consultants Limited
Sheila Benjamin McNeill
Asphalting Specialists Ltd
Norman Campbell
Delroy Laing Engineering
Clive and Hope Fagan
Green Concepts International
Andrew Hill
Jamaica Bags Ltd
Johnny Matalon
Jamaica Electrical & Mechanical Engineers Ltd
Peter Matalon
Jamaica Forestry Department
Stewart McConnell
Patterson Mair Hamilton
Andrew Phillipps
ThwaitesFinson Sharp
Zoukie Trucking Services Ltd
Hillel Academy Board Forum
20
DONOR RECOGNITION – FOUNDATION
Endowment Gifts
Sheila Lee
Barbara McGaw
Carmen Pacheco Mondero
Andrew & Colleen Phillipps
Rachael Henriques
Parent Donations Via Vouchers ($600K)
20th September 2011
Capital Gifts
Byron Lee Foundation
Stewart’s Auto Sales Limited
United Congregation of Israelites
Hillel Academy Board Forum
21
Questions
?
20th September 2011
Hillel Academy Board Forum
22
Hillel Academy PTA Annual General Meeting
WORKING TOGETHER ... towards EXCELLENCE
• Let’s all work at …
• T rying our best
• O rganizing our thoughts
• G etting work done on time
• E xpressing our ideas respectfully
• T hinking in new ways
• H elping each other learn
• E nriching our minds & hearts
• R egarding one another as learning partners
20th September 2011
23
Report on Activities: Funds Raised
Fundraising Goal:$4m
Funds Raised: $4.74m
20th September 2011
Hillel Academy PTA Annual General Meeting
24
20th September 2011
Hillel Academy PTA Annual General Meeting
25
20th September 2011
Hillel Academy PTA Annual General Meeting
26
Report on Activities: Overall Income Statement
Income Statement: 2010-11
Opening Bank Balance
1,563,670
Funds Raised
4,746,302
Net Funds Available
6,309,972
Use of Funds
Bake Sale Classroom Expenses
Special Area Enhancement
Teachers Day Expenses
Carol / Chanukkah Hour
PTA Expenses
Other PTA Support
307,004
198,238
225,000
56,414
113,118
5,086,860
Total Funds Utilised
5,986,634
Funds Carried Forward
323,338
20th September 2011
Breakdown of Key Items
Other PTA Support
Cafeteria Refurbishment
2 Whiteboards
PS Bathrooms
Gr 6 Area Landscaping
ShielaPurdom scholarship
EBSCO
Hillel Academy
Turn It In
Questia
94,500
Brain Pop
Staff Christmas Treat
Stage Curtain
Cameras & Camcorder
Principals' Christmas Treat
HS English Play
PE Staff kit & shoes
Other expenses
Hillel Academy PTA Annual General Meeting
1,200,000
884,855
700,000
842,170
100,000
155,336
134,664
95,340
149,520
200,000
130,180
89,021
50,000
70,000
105,990
85,285
27
20th September 2011
Hillel Academy PTA Annual General Meeting
28
Presentation of Tokens of Appreciation
•
•
•
•
•
•
20th September 2011
D’Angel
Catherine Craig
Beenie Man
Estelle Naude
Michelle Lee
Dawn Woodstock
Hillel Academy PTA Annual General Meeting
29
Presentation of New PTA Executive
•
•
•
•
•
•
•
•
•
•
•
President
Vice President (Prep)
Vice President (High)
Treasurer
Co - Fundraising Chair
Co - Fundraising Chair
Sports Chair (Prep)
Sports Chair (High)
Secretary
Past President
School Representatives
Dr. Nigel Clarke
Mrs. Meredith Walker
Mrs. ToyinMartschenko
Mrs. Tara Clivio
Mrs. Jacqueline Brooks
Mrs. Christina Brewster
Mrs. SherieRanston
Mr. Glen Stodart
Mrs. Donna Parnell
Mrs. Amber Stewart
Mrs. MBleyberg; Mrs. T Matalon;
Mr. A Bennett; Mrs. C Lee; Mrs. F Duncan; Ms. C Webster; Prep and High
School Teacher representatives
20th September 2011
Hillel Academy PTA Annual General Meeting
30
PTA Class Representatives *
Grade K1-1
Michelle Marzouca
Jennifer Azan
Janet Hanna
Grade K1-2
Paula Pairman
Ayesha Panton
Simone Khouri
Grade K2-1
Jacqueline Brooks
Kelly Lue
Grade K2-2
Clare Blackburn
Grade 1- 1
Annakay Shirley
Peta Gay Wilson
Grade 1-2
Bianca Levy
Janet Hanna
* as at September 20, 2011
20th September 2011
Grade 2-1
Sonia Trehan
Martha White
Lori Ralson
AngelieSpencer
Grade 2-2
Estelle Naude
Pat Sarju
Rupika Clarke
Grade 3-1
Nora May Desnoes
Carina Melville
Grade 3-2
Samantha Gayle
Renee Barnett
Grade 4-1
Rosemarie Moore
Carmela Azan
Marie Chin
Grade 4-2
Shawn Mottley
Mandy Melville
Corah Ann Sylvester
Hillel Academy PTA Annual General Meeting
31
PTA Class Representatives *
Grade 5-1
Corah Ann Sylvester
Marie Chin
Anne Marie Asher
Anne Marie Phang Sang
Grade 5-2
Nicola Bicknell
CharmaineWiggon
Grade 6-1
Aditi Dhiman
Jackie Lechler
Grade 6-2
Amber Stewart
Sophia Rizza
Grade 7-1
Amber Stewart
Grade 7-2
Shelley Chang
Grade 8-1
Edward Wong Chew Onn
Grade 8-2
Michelle Chin
Grade 8-3
Edward Wong Chew Onn
Grade 9-1
Grade 9-2
Grade 10-1
Grade 10-2
Grade 11-1
Seanne Williams
Grade 11-2
Grade 12-1
Grade 12-2
Grade 13-1
Grade 13-2
Lezanne Azan
ToyinMartschenko
Shelley Sykes
Anne Marie Vaz
Wendy Wong
Marie Josephs
Tara Nunes
Grace Royes
Tracy Matalon
KarishmaKhemlani
* as at September 20, 2011
20th September 2011
Hillel Academy PTA Annual General Meeting
32
AOB
Approval of additional signing officers for PTA Bank Accounts:
•Subscription account:
Amber Stewart
Vikram Dhiman
•Operating Account:
Amber Stewart
20th September 2011
Hillel Academy PTA Annual General Meeting
33
Q&A
20th September 2011
Hillel Academy PTA Annual General Meeting
34
Closing Remarks
20th September 2011
Hillel Academy PTA Annual General Meeting
35