Contractor Induction Property Management

Contractor Safety & Security Induction
Property Management
• Introduction
• Roles of Jones Lang LaSalle
• Essential Processes to Follow Before Work Commences
• Essential Documents to Submit Before Work Commences
• Emergency Contact Details
• House Rules
• Emergency Handling
• Evacuation
Safe & Healthy Environment - Crucial for ALL:
Personnel/ Contractors/ Agents
Jones Lang LaSalle’s Policies:
SUPPORT & MAINTAIN: High standards of environmental sustainability
PROVIDE: safe & risk-free working environment
ADVISE: expectations on contractor on safety/ security & work practices
PROTECT: integrity & safety of all parties
Health & Safety is PARAMOUNT:
We need your COOPERATION!
Roles of Jones Lang LaSalle
Daily Operations (Amend if necessary)
- Maintenance
- Security
- Cleaning
- Pest Control
- Operation
No direct contact with the client is allowed without our prior consent
Essential Processes to Follow Before Work Commences
Before you commence work, you must make sure you and/or your staff have
followed the following processes:
•All contractors to report to the Property Manager
•Attend staff induction & sign off
•Obtain permission for daily access
•Obtain Building Services Keys from the Building Management Office daily (for work
within mechanical rooms)
•Obtain approval for work likely to affect fire system
•Inspect & tag all electrical tools by licensed electrician
•Use safety tags ‘Out of Service’ & ‘Danger’ for all isolations/ disconnections
Essential Documents to Submit Before Work Commences
Before you commence work, you must make sure you have submitted the following
documents (wherever applicable):
•Company License & Workers’ Licenses (if none before)
•Valid Public Liability & Workers Compensation Insurance Certificates
•Site specific OH & S Management Plan
•Hot Works Permit
•Safe Work Method Statement
•System Impairment Notice (prior to any isolation where necessary)
•Written Approval for Confined Space Work
•Material Safety Data Sheet (MSDS)
•After Hours Contact List
Emergency Contact Details
Name of Property Manager
Property Manager’s Mobile No.
Building Management Office Tel. No.
Building Management Office Fax. No.
Building Management Office Email
Enter contact details into your MOBILE NOW!
House Rules
• No work on live electrical system except for testing and
commissioning and with safe work method statement in place
• Insulate ladders for electrical works
• All electrical cables are properly secured to prevent trip
• Guards installed on electrical tools and machinery must be left on
whilst in use
House Rules
• Explosives including explosive power tools cannot be used
• Obtain prior approval from Building Management Office before
any petrol or diesel powered equipment is used
• Obtain hot works permit for works which will generate smoke/
flame, have suitable fire extinguisher in place
• No structural cutting, coring, drilling, chasing of walls and slabs
for conduits/ pipework without the approval from Building
Management Office
• Supply and use appropriate Personal Protective Equipment
(PPE) for hot works, confined space works, coring drilling, high
level works, etc.
House Rules
• Provide confined space training for works within confined space
• Follow statutory requirements for works within confined space
• Place barricade for high work
• Comply with statutory requirement for scaffolding and works at ladders
• Maintain safe distances & procedures for radiation hazards
• Notify security if you/ your staff spotted sharp objects (incl. syringes)
• Adhere to the hazardous materials requirements
• Carry first aid kit and familiarize with building first aid facilities
House Rules
• Report damage, accidents, injuries to Property Manager immediately
• Alert Building Management Office for smoke/ fire
• Obey safety signs, notices & instructions
• Prohibit from smoking, drugs & alcohol
• Ensure your staff know location of emergency equipment
• Secure loose objects
House Rules
Remove building waste materials daily
Maintain a clean & tidy state
Must not conduct noisy, dusty, smelly works near public accesses
during office hours.
Use environmentally friendly chemicals/ substances
Ensure recommendations of relevant MSDS are followed
Supply power ventilation to dissipate odour/ vapour when using
substances with acid/ offensive odour
House Rules
• All works carried out by contractors must be supervised by an approved supervisor
Handling & Storage
• You are responsible for the security, handling and storage of all your materials
whilst on site
• Store goods/ equipment away from handling areas/ passageways
Protection of Surfaces
• You are responsible for protecting all surfaces and finished work from damage
during the course of their work. Any damage will be rectified at your cost
Work Completion
• Sign out at the end of each working day or when work is completed
House Rules
In General
• Dress neat
• Be courteous at all times
• Make deliveries through building’s loading dock
• Restrict loading/ unloading at loading dock for <X> minutes
• Must not conduct noisy work during working hours
• Noisy works and works that generate vibration are to be completed by <7:30am>
and not start before <7pm>
Emergency Handling
Some Reportable Incidents:
• Fire
• Pipe burst
• Suspicious package found
• Personal injury
• Damage to property
If you/ your staff detect any of the above, you/ your staff should:
• Alert the Building Management Office at once
• Cite details of the incident at the best of your knowledge
• WHEN: Hearing of the alarm for the building you work at/ announcement of
Building Management Office
• MOVE: Yourself away from the immediate source of threat, e.g. follow the
instructions by Fire Wardens or Security
• SEE: Floor plan for escape direction & route
<Refer to hardcopy of the Plan>
• GO: Immediately to the nearest assembly point at <…>/ refuge floor, < X/ F>
• REPORT: At once to the Building Management Office