Rainey School Presentation 2011 Agenda •Who are Tobermore •Products •Production Process •Health & Safety •Services •Customers •Marketing Strategies •Recruitment & Selection •What do we offer staff? •Management Structure •The Role of the Accounts Department Who are Tobermore Concrete? Kieran Fields Who are Tobermore Concrete? •In business for over 50+ years •Product range has changed from traditional concrete (building blocks) to value added products (paving and kerbing). •Manufacturers of: •Concrete Block Paving (includes the Permeable Paving range) •Paving Flags/Slabs •Kerbing & Edging •Walling (Includes a mortar free retaining walling system) •Importers of Natural Stone (Pietra Range) Who are Tobermore Concrete? •Operate within Northern and Southern Ireland Markets, including UK mainland from August 2004. •We currently have 7 Paving & Walling Centres in: • Tobermore, Bangor (Northern Ireland) •Dublin, Galway, Cork (Rep. of Ireland) •Leyland Preston (England) •Falkirk (Scotland) Awards Won by Tobermore •Winner of Northern Ireland Quality Awards 2003 •Queens Awards for Enterprise 2003 •UK Business Excellence Awards 2005 •Chartered Institute of Marketing – Best Regional Marketing Team 2007 •European Quality Award (EFQM) 2007 •UTV/Business Eye Company of the Year 2007 •Belfast Telegraph Business Awards Company of the Year 2008 Queens Awards for Enterprise 2003 UK Business Excellence Award 2005 Chartered Institute of Marketing Awards 2007 EFQM Quality Awards 2007 Paving & Walling Centres Tobermore Paving & Walling Centre Bangor Paving & Walling Centre Galway Paving & Walling Centre Dublin Paving & Walling Centre Leyland Paving & Walling Centre Cork Paving & Walling Centre Falkirk Paving & Walling Centre Products David Caskey What products do we sell? •Over 1300 products •Range twice the size of our nearest competitor •We are continually involved in new product development and product innovation i.e. New Hydropave Permeable Paving Range and Secura Grand Retaining Walling System. Shannon – Domestic House Shannon – Commercial Toberloc – Machine Lay Product Hydropave – Permeable Paving Retail Complex – Junction One Religious Buildings Maghera Chapel Cookstown Chapel Motivation Methods used for motivation •Productivity bonuses •Appraisals •Recognition awards •Promotion •Customer Related Bonus •Saying “Thanks” Stock Control Assess Current Levels Stock controlled continued •Produce Plan •Produce maintenance plan •People plan •Aim to keep 98% of standard products in stock at all times Health & Safety Debbie Ditty Health, Safety & Environmental Officer •Manage Health, Safety and Environmental issues •Implement legislation •Policies and Procedures •Workplace inspections •Accident investigation & reporting •training •Coordinate safety management during construction projects IMS System •IMS – Integrated Management System •Quality ISO 9001:2008 •Environmental ISO 14001 •Health & Safety work to 18001 Health & Safety Training •Occupational Health Waste Management • We ensure all waste is segregated and recycled when possible. • Various types of waste are generated on site Mandatory PPE •Safety boots must be worn at all times by everyone working in the production areas •Hi visibility Vest / jacket must always be worn in the yard by everyone including contractors, visitors etc. Water Recycling •We have installed a 3 stage settlement tank to filter out particles. •Water is used to supply Hess 2 & 3 with the water they require for production. •Water usage is dependant on the moisture content already in the sand when it comes from the quarry Energy Usage •Electricity is supplied by Airtricity •Strive to reduce electricity consumption •Procedures in place •Office example: Reduced our usage by £70 per weekend which equates to £3640 per year. •Working with Carbon Trust to compile a certified Carbon footprint. Yard Hazards •35+ FLT's at any time •40 tonne loading shovel •Continuous lorry movements per day •Private and Trade customers Services Kieran Fields Services •Landscape design service •Websites •Product literature •Product innovation •Paving & Walling centre's •Free samples •Lunchtime CPD presentations •Portfolio of installations •Technical guidance •Delivery service Customers Customers •Contractors •Private Developers •Civil engineering companies •Builders merchants •Laying contractors •Government bodies •DOE, •Co. Councils etc. •Architects •Retail customers Business Development/Marketing Areas covered: Internal computer system (Navision) Communication 1.Email & ezines 2.Website www.tobermore.co.uk 3.Resolving Network problems Desk Top Publishing 1.Product Information Guides 2.Invites & Faxbacks to various events Hardware issues (Printers, laptops, cameras etc) Brochures (Both Commercial & Domestic) Marketing Strategies Marketing Strategies For the company to achieve its Marketing objectives, its very important to incorporate a combination of both online and offline projects within the marketing mix. Some examples: •Corporate hospitality •One to one presentations •One to many presentations •Designers Conferences •Websites •Mail shot •Brochures •Journals •Newspapers •TV •Radio Corporate Hospitality – Layers Night Communication – Designers Conference Lunchtime CPD Presentations Presentations – Hydropave Permeable Paving Launch Recruitment & Selection Fiona Kennedy Recruitment & Selection •Position identified, job description and ad drawn up and application forms issued. •Forms monitored, short-listed and interviews arranged. •Interviews completed, references checked and offer made. •All administration completed. •Employment commences with thorough induction process to company and also health and safety induction and training required for the job. Staffing levels •Tobermore employs approximately 160 employees •50.6% in production, 49.4% in Admin / Sales & Management •15 Employed in Southern Ireland •8 employed in Mainland UK Ex-Rainey Pupils employed by Tobermore Managing Director: Maintenance Manager: Production Planner: Credit Control Manager: Cc Assistants: Assistant Accountant: 4 in Despatch: David Henderson Trevor Smyth David Caskey Marlene Sykes Cathy Averell Christine Kee Gareth Scott, Darren Jones, Niall Hutchinson. Area Sales Executive: Harry Badger Purchase Ledger Clerk: Andrea Herron Sales Development: Liz Lawrence Health & Safety Officer: Debbie Ditty What do we offer staff? What do we offer staff? •Tobermore recognise people as being our most important asset and offer continuous training to all employees. What do we offer staff? •Opportunities to communicate through CIM’s (continuous improvement meetings), team working and team briefs. •Teamtalk – Company magazine distributed to all Tobermore staff. What do we offer staff? Company nights out Management Structure The role of the accounts department Mark O’Connor Role of the Accounts Department •Credit Control •Managing Finance Requirements •Preparing budgets •Preparation of monthly management accounts •Controlling costs •Product costs & contributions •Statutory returns •Continuous improvement Credit Control Purpose – To maximise profits by ensuring that all sales are paid for on time. Credit Control •Credit Policy •Terms of trading clearly stated •Fast accurate invoicing procedure •Fast accurate upkeep of sales ledger •Monthly statements and aged debt listing within 1 day of month end •Deal promptly with queries •Act quickly to collect overdue accounts •Measure debtor days monthly •Measure and control debtors days over 3 months Managing Finances Purpose – To ensure that there is adequate finance available to service our debts. Sources of finance •Retaining earnings •Bank overdrafts Foreign Exchange Management •Spot rates •Forward Contracts •Purchases in Euros Expenditure •Purchases •Wages & Salaries •Capital Expenditure Preparing Budgets Purpose – To convert our strategy into a financial plan. Preparing Budgets •Starting point is agreeing the strategy •Projected sales figures •Departmental Budgets oProduction oMarketing Plan oDelivery Costs oAdministration Costs oSelling Costs oPaving Centre Costs oFinancial Costs oProjected Profit & Loss Account •Capital Expenditure Budget •Budget Approval Preparing Monthly Management Accounts Purpose – To give an up-date measure of the company’s financial performance. Management Accounts prepared by th 20 of the following month •Includes: oMonthly Profit & Loss Statement & Balance Sheet oYear to date comparisons against budget oYear to date comparisons with last year •Ratios •Debtor days comparison with previous year •Departmental cost statements Controlling Costs Purpose – To ensure that we stay online with our projections. Controlling Costs •Departmental managers meet with the Financial Director to discuss variances •Corrective action agreed if necessary •Managers put in place actions agreed Product Costs & Contribution Purpose – To ensure that sales people have the necessary information to enable them to maximise sales and margins. Product Costs & Contributions •Cost price of each product calculated oMaterial Cost oLabour Cost oProduction over-head Cost •Haulage rates agreed with delivery drivers •Sales Executives have programme on lap-tops to calculate gross margin •Product costs used to value stock Statutory Returns Purpose – To ensure that we comply with Government Legislation. Statutory Returns •VAT returns (N.I. & R.O.I.) •Aggregate Tax •Intrastat returns oExports & Imports / EC sales lists •PAYE returns oMonthly & year end •Various statistical returns •Final Accounts Continuous Improvement Purpose – To allow each individual to have their input into how things can be improved. Continuous Improvement •Departmental meetings once a month •Inter-departmental meetings •Actions agreed & ownership accepted •Report back thank you for your time | questions & answers