Chapter 8 Service Recovery McGraw-Hill/Irwin Copyright © 2009 by The McGraw-Hill Companies, Inc. All rights reserved. Reliability is Critical in Service but… • In all service contexts, service failure is inevitable • Service failure: when service performance falls below a customer’s expectations to cause customer dissatisfaction. • Service recovery: actions taken by a firm in response to service failure. Customer Complaining Behavior Only 1-5% complain to management or company headquarters 45% complain to a frontline employee 50% of those who encounter a problem, do not complain Unhappy Customers’ Repurchase Intentions Dissatisfied Consumers’ Behavior • The Retail Customer Dissatisfaction Study 2006 by the Verde Group found: – 48% of respondents reported avoiding a store because of someone else’s negative experience – for those who encountered problems, 33% said they would “definitely not” or “probably not” return • The exponential power of storytelling: – as people tell the story, the negativity is embellished and grows What Complainants Got: A study at Arizona State University found that: 56% of complainants felt they got NOTHING (i.e., no satisfactory resolution of the complaint) Customer Complaint Actions Following Service Failure Service Recovery Paradox 1/2 • “A good recovery can turn angry, frustrated customers into loyal ones. ..can, in fact, create more goodwill than if things had gone smoothly in the first place.” (Hart et al.) • HOWEVER: – only a small percent of customers complain – service recovery must be SUPERLATIVE • only with responsiveness, redress, and empathy/courtesy • only with tangible rewards – even though service recovery can improve satisfaction, it has not been found to increase purchase intentions or perceptions of the brand – service recovery is expensive Service Recovery Paradox 2/2 • The service recovery paradox is more likely to occur when: – the failure is not considered by the customer to be severe – the customer has not experienced prior failures with the firm – the cause of the failure is viewed as unstable by the customer – the customer perceives that the company had little control over the cause of the failure • Conditions must be just right in order for the recovery paradox to be present! Why Customers Switch Service Providers? - High/Unfair/Deceptive Pricing - Inconvenience (of location, appointment, excessive wait) - Core service failure (service mistakes, billing errors, catastrophe) - Service encounter failure - Poor response to service failure - Competition (customer discovers better alternatives) - Ethical problems (cheat, hard sell, unsafe) - Involuntary switching (customer moved, provider closed) Service Recovery Strategies Eight Most Common Remedies Customers Seek with Serious Problems 1. Have the product repaired or service fixed 2. Be reimbursed for the hassle of having experienced a problem 3. Receive a free product or service in the future 4. Explanation by the firm as to what happened 5. Assurance that the problem will not be repeated 6. A thank you for the customer’s business 7. An apology from the firm 8. An opportunity for the customer to vent his or her frustrations to the firm Service Guarantees • guarantee = an assurance of the fulfillment of a condition (Webster’s Dictionary) • in a business context, it is a pledge or assurance that a product offered by a firm will perform as promised and, if not, then some form of reparation will be undertaken by the firm • for tangible products, a guarantee is often done in the form of a warranty • services are often not guaranteed – cannot return the service – service experience is intangible (so what do you guarantee?) Characteristics of an Effective Service Guarantee • Unconditional – the guarantee should make its promise unconditionally – no strings attached • Meaningful – the firm should guarantee elements of the service that are important to the customer – the payout should cover fully the customer’s dissatisfaction • Easy to Understand and Communicate – customers need to understand what to expect – employees need to understand what to do • Easy to Invoke and Collect – the firm should eliminate hoops or red tape in the way of accessing or collecting on the guarantee Benefits of Service Guarantees • • • • • • • • • Force the company to focus on its customers. Set clear standards for the organization. Generate immediate and relevant feedback from customers. When invoked, they provide an instant opportunity to recover, thus satisfying the customer and helping retain loyalty. Information generated through the guarantees can be tracked and integrated into continuous improvement efforts. Employee morale and loyalty can be enhanced as a result of having a service guarantees in place. Service guarantees reduce customers’ sense of risk and build confidence in the organization. Force company to understand why it failed Build “marketing muscle” Reasons companies might NOT want to offer a service guarantee: – – – – – – – existing service quality is poor guarantee does not fit the company’s image too many uncontrollable external variables fears of cheating or abuse by customers costs of the guarantee outweigh the benefits customers perceive little risk in the service customers perceive little variability in service quality among competitors Effective Service Guarantees • work better for companies who are already customer-focused • can be BIG deals – they put the company at risk in the eyes of the customer • customers should be involved in the design of service guarantees • the guarantee should be so stunning that it comes as a surprise – a WOW!! factor • “it’s the icing on the cake, not the cake” Part 4 ALIGNING SERVICE DESIGN AND STANDARDS Key Factors Leading to Provider Gap 2 (Service Design and Standards Gap) Chapter Service Innovation and Design 9 • Challenges of Service Innovation and Design • New Service Development Processes • Types of Service Innovations • Stages in Service Innovation and Development • Service Blueprinting • High-Performance Service Innovations McGraw-Hill/Irwin Copyright © 2009 by The McGraw-Hill Companies, Inc. All rights reserved. Risks of Relying on Words Alone to Describe Services Oversimplification Incompleteness Subjectivity Biased Interpretation Types of Service Innovations • • • • • • major or radical innovations start-up businesses new services for the currently served market service line extensions service improvements style changes New Service Development Process - Business strategy development or review - New service strategy development - Idea generation -Concept development & evaluation - Business analysis - Service development & testing - Market testing - Commercialization New Service Strategy Matrix for Identifying Growth Opportunities (Fig. 9-2) Markets Offerings Current Customers New Customers Existing Services Share Building Mkt. Development New Services Service Development Diversification Service Blueprinting Service Blueprint Components Customer Actions line of interaction Visible Contact Employee Actions line of visibility Invisible Contact Employee Actions line of internal interaction Support Processes Building a Service Blueprint Application of Service Blueprints • New Service Development – concept development – market testing • Supporting a “Zero Defects” Culture – managing reliability – identifying empowerment issues • Service Recovery Strategies – identifying service problems – conducting root cause analysis – modifying processes Uses of Blueprints • Service Marketers – creating realistic customer expectations: • service system design • promotion • Operations Management – rendering the service as promised: • managing fail points • training systems • quality control • Human Resources Management – empowering the human element: • job descriptions • selection criteria • appraisal systems • System Technology – providing necessary tools: • system specifications • personal preference databases Benefits of Service Blueprinting • Provides a platform for innovation. • Recognizes roles and interdependencies among functions, people, and organizations. • Facilitates both strategic and tactical innovations. • Transfers and stores innovation and service knowledge. • Designs moments of truth from the customer’s point of view. • Suggests critical points for measurement and feedback in the service process. • Clarifies competitive positioning. • Provides understanding of the ideal customer experience. Common Issues in Blueprinting (Exhibit 9.4) • Clearly defining the process to be blueprinted • Clearly defining the customer or customer segment that is the focus of the blueprint • Who should “draw” the blueprint? • Should the actual or desired service process be blueprinted? • Should exceptions/recovery processes be incorporated? • What is the appropriate level of detail? • Whether to include time & cost on the blueprint Tangible Cues or Indicators of Quality • • • • • • • Exterior and Interior Design Presentation of Food/Drinks Appearance of Staff Cleanliness of Tables, Utensils Cleanliness of Restrooms Location of Restaurant Appearance of Surrounding Customers Possibility of Standardization • Hostess Greeting • Pre-Prepared Sauces (Mild, Medium and Hot) • Time Standards • Food and Drink Quality Standards • Bill Standards Potential Fail Points and Fixability • Bar – train to make drinks; create ample seating space for wait area overflow • Food – revise food presentation; create quality control checks to ensure order is correct before delivering to customer • Staff – training; set number of times to check-in on customers; behavioral and attitude guidelines; dress code • Billing – standards for when to bring bill, how to deliver, when to pick-up, how quickly to process transaction; ensure one fortune cookie per customer • Cleanliness – standards for amount of time it takes to clear and clean tables; regular restroom checks Customer-Defined Service Standards Chapter 10 • Factors Necessary for Appropriate Service Standards • Types of Customer-Defined Service Standards • Development of Customer-Defined Service Standards McGraw-Hill/Irwin Copyright © 2009 by The McGraw-Hill Companies, Inc. All rights reserved. Service Standards Standards are based on the most important customer expectations and reflect the customer’s view of these expectations. CustomerDefined Standards SOURCES Customer Expectations Customer Process Blueprint Customer Experience Observations CompanyDefined Standards SOURCES Productivity Implications Cost Implications Company Process Blueprint Company View of Quality Hard vs. Soft Standard HARD STANDARDS AND MEASURES Things that can be counted, timed, or observed through audits (time, numbers of events) SOFT STANDARDS AND MEASURES Opinion-based measures that cannot be observed and must be collected by talking to customers (perceptions, beliefs) What Customers Expect: Getting to Actionable Steps Process for Setting Customer-Defined Standards Hard (Mostly) Service Standards at Ford • Appointment available within one day of customer’s requested service day • Write-up begins within four minutes • Service needs are courteously identified, accurately recorded on repair order and verified with customer • Service status provided within one minute of inquiry • Vehicle serviced right on first visit • Vehicle ready at agreed-upon time • Thorough explanation given of work done, coverage and charges Soft Standards at Toyota in Japan (1 of 2) • Standards for salespeople patterned after samurai behaviors: – assume the samurai warrior’s “waiting position” by leaning five to ten degrees forward when a customer is looking at a car – stand with left hand over right, fingers together and thumbs interlocked, as the samurais did to show they were not about to draw their swords – display the “Lexus Face,” a closedmouth smile intended to put customers at ease Soft Standards at Toyota in Japan (2 of 2) • Standards for salespeople patterned after samurai behaviors: – when serving coffee or tea, kneel on the floor with both feet together and both knees on the ground – bow more deeply to a customer who has purchased a car than a casual window shopper – stand about two arms’ lengths from customers when they are looking at a car and come in closer when closing a deal – point with all five fingers to a car door’s handle, right hand followed by left, then gracefully open the door with both hands Physical Evidence and the Servicescape Chapter 11 • • • • Physical Evidence Types of Servicescapes Strategic Roles of the Servicescape Framework for Understanding Servicescape Effects on Behavior • Guidelines for Physical Evidence Strategy McGraw-Hill/Irwin Copyright © 2009 by The McGraw-Hill Companies, Inc. All rights reserved. Elements of Physical Evidence Facility exterior: design, signage, parking, landscape … Facility interior: design, equipment, layout, atmospherics, ... Other tangibles: business cards, stationery, billing statements, reports, web pages, … Roles of the Servicescape • Package – conveys expectations – influences perceptions • Facilitator – facilitates the flow of the service delivery process • provides information (how am I to act?) • facilitates the ordering process (how does this work?) • facilitates service delivery • Socializer – facilitates interaction between: • customers and employees • customers and fellow customers • Differentiator – sets provider apart from competition in the mind of the consumer Guidelines for Physical Evidence Strategy • Recognize the strategic impact of physical evidence. • Blueprint the physical evidence of service. • Clarify strategic roles of the servicescape. • Assess and identify physical evidence opportunities. • Be prepared to update and modernize the evidence. Part 5 DELIVERING AND PERFORMING SERVICE Key Causes of Provider Gap 3 Employees’ Roles in Service Delivery Chapter 12 • Service Culture • The Critical Importance of Service Employees • Boundary-Spanning Roles • Strategies for Delivering Service Quality Through People • Customer-Oriented Service Delivery McGraw-Hill/Irwin Copyright © 2009 by The McGraw-Hill Companies, Inc. All rights reserved. Service Culture “A culture where an appreciation for good service exists, and where giving good service to internal as well as ultimate, external customers, is considered a natural way of life and one of the most important norms by everyone in the organization.” - Christian Grönroos (1990) The Critical Importance of Service Employees • • • • • • • Every encounter counts Employees are the service. Every employee can make a difference They are the organization in the customer’s eyes. They are the brand. They are marketers. Through their actions, all employees shape the brand • Their importance is evident in: – the services marketing mix (people) – the service-profit chain – the services triangle The Services Marketing Triangle Aligning the Triangle • Organizations that seek to provide consistently high levels of service excellence will continuously work to align the three sides of the triangle. • Aligning the sides of the triangle is an ongoing process. Making Promises • • • • • • Understanding customer needs Managing expectations Traditional marketing communications Sales and promotion Advertising Internet and web site communication Keeping Promises • Service delivery – Reliability, responsiveness, empathy, assurance, tangibles, recovery, flexibility • Face-to-face, telephone & online interactions • The Customer Experience • Customer interactions with sub-contractors or business partners • The “moment of truth” Enabling Promise Keeping • Hiring the right people • Training and developing people to deliver service • Employee empowerment • Support systems • Appropriate technology and equipment • Rewards and incentives Ways to Use the Services Marketing Triangle • Overall Strategic Assessment • Specific Service Implementation – How is the service organization doing on all three sides of the triangle? – Where are the weaknesses? – What are the strengths? – What is being promoted and by whom? – How will it be delivered and by whom? – Are the supporting systems in place to deliver the promised service? Service Employees • Who are they? – “boundary spanners” • What are these jobs like? – emotional labor – many sources of potential conflict • person/role • organization/client • interclient – quality/productivity tradeoffs Boundary Spanners Interact with Both Internal and External Constituents Human Resource Strategies for Delivering Service Quality through People How Employee Satisfaction Drives Productivity and Customer Satisfaction at Wegmans The grocery chain paid over $54 million for college scholarships for 17,500+ employees over the past 20 years. Wegmans did not hesitate to send cheese manager Terri Zodarecky on a ten-day sojourn to cheese makers in Europe. The firm gives employees flexibility to deliver great customer satisfaction. How can this be justified? How does this affect performance? • Wegmans’ labor costs are 15-17% of sales, compared with 12% for industry. • But annual turnover is just 6% (19% for similar grocery chains). • 20% of employees have 10+ years of service. • This in an industry where turnover costs can exceed annual profits by more than 40%. • Wegmans’ operating margins are 7.5%, double what the big grocers earn. • Sales per square foot are 50% higher than industry average. Empowerment • Benefits: – quicker responses to customer needs during service delivery – quicker responses to dissatisfied customers during service recovery – employees feel better about their jobs and themselves – employees tend to interact with warmth/enthusiasm – empowered employees are a great source of ideas – great word-of-mouth advertising from customers • Drawbacks: – potentially greater dollar investment in selection and training – higher labor costs – potentially slower or inconsistent service delivery – may violate customers’ perceptions of fair play – employees may “give away the store” or make bad decisions Traditional Organizational Chart Manager Supervisor Front-line Employee Front-line Employee Front-line Employee Supervisor Front-line Employee Front-line Employee Customers Front-line Employee Front-line Employee Front-line Employee Customer-Focused Organizational Chart Customers’ Roles in Service Delivery Chapter 13 • The Importance of Customers in Service Cocreation and Delivery • Customers’ Roles • Self-Service Technologies—The Ultimate in Customer Participation • Strategies for Enhancing Customer Participation McGraw-Hill/Irwin Copyright © 2009 by The McGraw-Hill Companies, Inc. All rights reserved. How Customers Widen the Service Performance Gap • Lack of understanding of their roles • Not being willing or able to perform their roles • No rewards for “good performance” • Interfering with other customers • Incompatible market segments Importance of Other (“Fellow”) Customers in Service Delivery • Other customers can detract from satisfaction: – – – – disruptive behaviors overly demanding behaviors excessive crowding incompatible needs • Other customers can enhance satisfaction: – mere presence – socialization/friendships – roles: assistants, teachers, supporters, mentors Customer Roles in Service Delivery Productive Resources Contributors to Service Quality and Satisfaction Competitors Customers as Productive Resources • customers can be thought of as “partial employees” – contributing effort, time, or other resources to the production process • customer inputs can affect organization’s productivity • key issue: – should customers’ roles be expanded? reduced? Customers as Contributors to Service Quality and Satisfaction • Customers can contribute to: – their own satisfaction with the service • by performing their role effectively • by working with the service provider – the quality of the service they receive • by asking questions • by taking responsibility for their own satisfaction • by complaining when there is a service failure Customers as Competitors • customers may “compete” with the service provider • “internal exchange” vs. “external exchange” • internal/external decision often based on: – – – – – – – expertise capacity resources capacity time capacity economic rewards psychic rewards trust control Strategies for Enhancing customer Participation • Define customers’ jobs – helping oneself – helping others – promoting the company • Recruit, educate, and reward customers – – – – recruit the right customers educate and train customers to perform effectively reward customers for their contributions avoid negative outcomes of inappropriate customer participation • Manage the customer mix Chapter Delivering Service Through 14 Intermediaries & Electronic Channels • • • • • • • Service Distribution Direct or Company-Owned Channels Franchising Agents and Brokers Electronic Channels Common Issues Involving Intermediaries Strategies for Effective Service Delivery Through Intermediaries McGraw-Hill/Irwin Copyright © 2009 by The McGraw-Hill Companies, Inc. All rights reserved. Service Provider Participants • Service principal (originator) – creates the service concept • (like a manufacturer) • Service deliverer (intermediary) – entity that interacts with the customer in the execution of the service • (like a distributor/wholesaler) Services Intermediaries • Franchisees – service outlets licensed by a principal to deliver a unique service concept it has created • e.g., Jiffy Lube, Blockbuster, Holiday Inns, McDonald’s • Agents and Brokers – representatives who distribute and sell the services of one or more service suppliers • e.g., travel agents, independent insurance agents • Electronic Channels – all forms of service provision through electronic means • e.g., ATMs, university video courses, Tax Prep software Benefits and Challenges for Franchisors of Service Benefits • Leveraged business format for greater expansion & revenues • Consistency in outlets • Knowledge of local markets • Shared financial risk & more working capital Challenges • Difficult to maintain & motivate franchisees • Highly publicized disputes & conflicts • Intermediaries control customer relationship Benefits and Challenges for Franchisees of Service Benefits • An established business format • International, national, or regional brand marketing • Minimized risk of starting a business • Poorly capitalized or managed franchisor Challenges • Encroachment of other outlets into franchised territories • Disappointing profits & revenues • Lack of perceived control over operations • High fees Benefits and Challenges in Distributing Services through Agents and Brokers Benefits • Reduced selling & distribution costs • Intermediary’s possession of skills & knowledge • Wide representation • Knowledge of local markets • Customer choice Challenges • Loss of control over pricing • Representation of multiple service principals Benefits and Challenges in Electronic Distribution of Services Benefits • Consistent delivery of standardized services • Customer convenience • Wide distribution • Customer choice & ability to customize • Quick customer feedback Challenges • Price competition • Inability to customize • Lack of consistence due to customer involvement • Changes in customer behavior • Security concerns • Competition from widening geographics Common Issues Involving Intermediaries • conflict over objectives and performance • difficulty controlling quality and consistency across outlets • tension between empowerment and control • channel ambiguity Strategies for Effective Service Delivery Through Intermediaries • Control Strategies: – Measurement – Review • Partnering Strategies: – Alignment of goals – Consultation and cooperation • Empowerment Strategies: – Help the intermediary develop customeroriented service processes – Provide needed support systems – Develop intermediaries to deliver service quality – Change to a cooperative management structure Chapter 15 Managing Demand and Capacity McGraw-Hill/Irwin Copyright © 2009 by The McGraw-Hill Companies, Inc. All rights reserved. Causes of Failure to Deliver Service • Inventory and demand don’t match • Capacity is often fixed • Service characteristics: perishability, simultaneous production and consumption • Demand often can’t be controlled or predicted • Result: Lost business or wasted capacity • Can’t ever be regained or resold Results of Mismatch • Demand is either above or below capacity • Excess demand – turn customers away • Demand above optimal capacity resources are stretched in the short term • Excess capacity - resources underutilized, often sends the wrong message Variations in Demand Relative to Capacity Source: C. Lovelock, “Getting the Most Out of Your Productive Capacity,” in Product Plus (Boston: McGraw Hill, 1994), chap. 16, p. 241. Understanding Capacity Constraints and Demand Patterns Capacity Constraints – Time (accounting, medical, consulting…) – Labor (law firm, post office…) – Equipment (telecom, utilities, delivery service…) – Facilities (hotels, hospitals, schools…) – Optimal versus maximum use of capacity Demand Patterns – Predictable cycles – Random demand fluctuations – Demand patterns by market segment Demand versus Supply Source: C. H. Lovelock, “Classifying Services to Gain Strategic Marketing Insights,” Journal of Marketing 47, (Summer 1983): 17. Strategies for Shifting Demand to Match Capacity Demand Too High • • • • • Shift Demand Use signage to communicate busy days and times. Offer incentives to customers for usage during non-peak times. Take care of loyal or “regular” customers first. Advertise peak usage times and benefits of nonpeak use. Charge full price -- no discounts. Demand Too Low • Use advertising to increase business from current market segments. • Modify service offering to appeal to new market segments. • Offer discounts or price reductions. • Modify hours of operation. • Bring the service to the customer. More Strategies for Adjusting Capacity to Match Demand Challenges and Risks in Using Yield Management Yield Management: Maximizing profit from available capacity by manipulating pricing to gain business at different times, and from differing market segments. Yield = Actual Revenue (capacity used x average price)/Potential Revenue (total capacity x maximum price) Revenue Management: Maximizing profits from the sale of all goods and services offered by the service firm Problems: • Customer alienation • Employee morale problems • Incompatible incentive and reward systems • Lack of employee training • Inappropriate organization of the yield management function Waiting Line Strategies • Employ operational logic – modify operations – adjust queuing system • Establish a reservation process • Differentiate waiting customers – – – – importance of the customer urgency of the job duration of the service transaction payment of a premium price • Make waiting fun, or at least tolerable The Psychology of Waiting Lines • • • • • • • Unoccupied time feels longer than occupied time. Preprocess waits feel longer than in-process waits. Anxiety makes waits seem longer. Uncertain waits seem longer than known, finite waits. Unexplained waits seem longer than explained waits. Unfair waits feel longer than equitable waits. The more valuable the service, the longer the customer will wait. • Solo waits feel longer than group waits. Part 6 MANAGING SERVICE PROMISES Pricing of Services Chapter 17 • Ways in which Service Prices are Different for Consumers • Approaches to Pricing Services • Pricing Strategies that Link to the Four Value Definitions McGraw-Hill/Irwin Copyright © 2009 by The McGraw-Hill Companies, Inc. All rights reserved. Some Issues in Service Prices • Customers often lack reference prices for service • Service variability limits knowledge • Providers are unwilling to estimate prices • Individual customer needs vary • Collection of price information by customers is difficult • Prices are not visible The Role of Non-monetary Price • • • • Time costs Search costs Convenience costs Psychological costs Three Basic Marketing Price Structures and Challenges for Services Four Customer Definitions of Value Pricing Strategies When the Customer Defines Value as Low Price Pricing Strategies When the Customer Defines Value as Everything Wanted in a Service Pricing Strategies When the Customer Defines Value as Quality for the Price Paid Pricing Strategies When the Customer Defines Value as All that Is Received for All that Is Given Bid Pricing Competition-based pricing where one bidder has little or no knowledge of other bidders’ price. An expected profit model is used: Bid Price Cost Profit (P) $1,000 $1,100 $1,200 $1,300 $1,400 $1,500 $700 $700 $700 $700 $700 $700 $300 $400 $500 $600 $700 $800 p of success .9 .8 .65 .55 .4 .3 Expected Profit (P*p) $270 $320 $325 $330 $280 $240 MKT 356 Services Marketing End of Slides, Winter 2010