UAA Recruitment Process Incorporating UAKjobs Navigating UAA 2012 Kyle J. Miller, presenter Overview • Phases of a posting in UAKjobs • Defining user accounts • Resources available to you Two Login Pages www.uakjobs.com www.uakjobs.com/hr Recruitment Phases in UAKjobs Posting Screening Offer • Create a new posting • Obtain approvals • Recruiting process w/UAKjobs • HR approval stages • Faculty/Exceptional step placement • Non-exceptional step/Promotion Posting Phase 1. Identify the type of position you are recruiting for • • Create/Reclassify/Update or Review position description in UAKjobs (Staff) Have draft faculty workload prepared (Faculty) 2. Create the posting • • • From PD (Staff) From template (Faculty) Use previous posting (useful for Non-PD positions) 3. Route posting through approvers, culminating with HR Screening Phase Stage 1&2 – Minimum Q/Further Request to Interview - UAKjobs Stage 3a – 1st Interview Submit Candidate/Alternates - UAKjobs Stage 3b (opt) & 4 – 2nd Interview/Reference Check Request to Interview (opt) - UAKjobs Offer Phase • Posting Status – Candidate/Alternates Approved, Supervisor to Begin Hiring Proposal • Faculty/Exceptional Step – Two distinct stages • Stage 1 occurs prior to an official offer • Stage 2 occurs after offer is accepted • Non-Exceptional Step/Promotion – Completed after offer is accepted – Promotion (see BOR Regulation 04.05.043.B.5) Faculty/Exceptional Step Stage 1 – Obtain Approval Supervisor Stage 2 – Finalize Offer Supervisor Approver 1, 2, 3 Grants/Budget HR Consultant Chancellor Delegate HR Consultant Non-Exceptional Step/Promotion Supervisor Grants/Budget HR Consultant Accounts and Approvals Who should have an account? • NR/XR employees should have an Employee account at minimum to access their position • Department Contacts; cost center clerks, admin assistants, and admin support for recruitments • Approvers; such as supervisors, directors, faculty chairs, and deans (depending upon departmental structure) Define Users • Department Contact – Person responsible for attaching additional documents, updating applicant statuses, and updating posting statuses. – Usually the PPA/CCC • Supervisor – Direct supervisor for the position (not a lead) – Faculty department chair (adjuncts) – Dean (faculty) Define Users • Approver 1, 2, 3 – Additional approvers beyond the Supervisor – Directors/Deans – Do NOT relist the Supervisor on this page • Final Candidate(s) and Alternate(s) Approver – Last person beyond supervisor who must approve the candidate(s)/alternate(s) before submitting to HR. Define Users • Guest User – Posting specific account used by search committee members – Posting data and applicant materials are read-only – Cannot update statuses Resources • UAKjobs Training – Recruiting with UAKjobs – Online Labor Pools • Your HR Consultant • UAKjobs Coordinator – Kyle Miller • 907-786-1989 • kjmiller@uaa.alaska.edu