Action 3
Promotion of European Higher Education
Kick off meeting: INTER-HED
GENSER Edith (Head of sector)
BRUNO Giordana (Programme manager)
MBALA MAFUNDA Serge (Financial officer)
CHRISTADONI Despina (Project officer)
ALEXANDRE Fabienne (Project officer)
Project Management
14 Novembre 2011
ACTION 3
Giordana BRUNO
Programme
manager
Despina CHRISTADONI
Project officer
Edith GENSER
Head of sector
Fabienne ALEXANDRE
Project officer
Serge MBALA MAFUNDA
Financial officer
Presentation overview
Administrative and Financial
Management
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Project Life Cycle/Day to day management
Grant Agreement
Partners roles
Reporting (Progress report + Final report)
Monitoring visits
Modification of the Grant Agreement
Publicity
Project life cycle
Start
Financial events
Administrative events
End
First pre-financing
(40% or 80%)
Second pre-financing
(40%)
Final payment
(20%)
Progress
Report
Final
Report
Financial management & Audits
Management events
Modification of the Grant Agreement
Day to day management
Monitoring visits
Partner roles
•The involvement of partners is assessed during the
selection phase
•Respect of the original application in terms of tasks and
work division during the complete lifecycle of the project
•Avoid silent partners (coordinator role)
•Change in partnership accepted only if the project is
benefiting from it and the aim of the project is respected
Progress and Final Reports deadlines
• Progress report
- For projects lasting between 2-3 years, within 18 months following the
starting date: by 01/03/2013
• Final report
- For all the projects, within 2 months following the closing date
Submission deadline must be respected
Tips for requesting a modification
• Please inform the Agency as soon as you know and in any
case before the implementation of the change
• Costs for activities related to amendments are only
eligible if directly connected with the project and
indicated in the estimated overall budget
• Submit modification requests and progress reports
separately
• Submit a complete and correct modification request
(wrong or incomplete requests will delay the
amendment procedure)
• The modification enters into force only when the Agency
gives its approval
Tips for a successful management of Action 3 projects
• A close cooperation with the Agency and all the Erasmus Mundus actors
and partners
• Detailed, timely and correct project management (respect of the
Erasmus Mundus rules)
• Involvement of all the partners for the entire duration of the project
• Coherence between the work-plan and the activities done
• Attention to the quality of the outcomes
• Update the website
• Give visibility to Erasmus Mundus and include EM logo in products and
publications
• Dissemination of results
• Sustainability of the project
Useful documents :
- Erasmus Mundus Grant Agreement
- Erasmus Mundus Administrative and Financial
Handbook (annex VI of the GA)
We strongly recommend you to read these two
documents throughout the implementation of your
project!
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Other useful documents for project management
available on :
http://eacea.ec.europa.eu/erasmus_mundus/beneficiaries/beneficiaries_
action_3_en.php
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The Erasmus Mundus Action 3 team is
here to support you!
Please contact us should you have any
questions in the course of your project.
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Erasmus Mundus Website:
http://eacea.ec.europa.eu/erasmus_mundus/index_en.php
Erasmus Mundus Action 3 mailbox:
EACEA-EM2-A3@ec.europa.eu
Good luck!
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