Procure to Pay Lifecycle Overview
Copyright © 2010, Oracle and/or its affiliates. All rights reserved.
Objectives
After completing this module you should be able to do the
following:
• Describe the procure to pay process flow
• Describe the key areas in the procure to
pay process
• Describe how the procure to pay process fits into the
Oracle E-Business Suite of applications
1-2
Copyright © 2010, Oracle and/or its affiliates. All rights reserved.
Procure to Pay Lifecycle
Requisitions
Catalog
Content
Management
Purchase
Orders
Ordering
RFQs/
Quotations
Receiving
Sourcing
Invoice/
Payment
Analysis
Supplier
management
Reporting
Supplier
Performance
1-3
Copyright © 2010, Oracle and/or its affiliates. All rights reserved.
Oracle Procure to Pay Process
Demand
Source
Purchase
requisition
1-4
Request for
quote (RFQ)
Supplier
Quotation
Order
Receive
Pay
Purchase order
Receipts
Payment
Copyright © 2010, Oracle and/or its affiliates. All rights reserved.
Demand: Requisitions
Demand
Other
Systems
Inventory
WIP
ASCP
Order
Mgmt
Import/reschedule
requisitions
Internal
Order Mgmt
sales order
Approval
Manually
create
1-5
Requisition
Demand
Workbench
Copyright © 2010, Oracle and/or its affiliates. All rights reserved.
PO
Source: RFQs and Quotations
Demand
Workbench
Supplier
Print/Send RFQ
Manual
Quotation
RFQ
Supplier
lists
1-6
Oracle Sourcing
or iSupplier Portal
Copyright © 2010, Oracle and/or its affiliates. All rights reserved.
Optionally enter a recommended supplier on a
requisition
Use a supplier to issue a request for quotation
Use that same supplier when you enter a quotation
Use supplier information for purchase orders
Receive goods or services from suppliers
Return goods to suppliers
Pay the supplier for the goods or services purchased
Your
Company
Suppliers
Purchase requisition
Request for quote (RFQ)
Quotation or negotiation
Purchase order
Receipts and returns
Invoices and payments
1-7
Copyright © 2010, Oracle and/or its affiliates. All rights reserved.
Suppliers
Quiz
When you set up a supplier for use in the Purchasing system,
you can use the supplier data on POs, Requisitions,
Quotations, Receipts, Payments and Returns.
1. True
2. False
1-8
Copyright © 2010, Oracle and/or its affiliates. All rights reserved.
Purchase Orders
Approve
Manually create
Automatically create
PO
Demand Workbench
Maintain documents
Accept
Receive against PO
1-9
Revise
Control
Match invoices in
Payables
Copyright © 2010, Oracle and/or its affiliates. All rights reserved.
Quiz
Oracle Purchasing supports the following Purchase Order
types:
1. Standard
2. Active
3. In-Process
4. Blanket
5. Contract
6. Planned
1 - 10
Copyright © 2010, Oracle and/or its affiliates. All rights reserved.
Receiving
Shipment
Supplier
Transfer
Receive
Inventory
Deliver
Order Entry
Inventory
Internal
shipment
Inspect
you can require inspection for some items
and dock-to-stock receipt for others
1 - 11
Copyright © 2010, Oracle and/or its affiliates. All rights reserved.
Shop floor
Expense
Invoicing
Receive
invoices
If appropriate, match invoice
to
purchase order
PO
Invoice
Enter invoice
Enter basic
information
Enter detailed
information
1 - 12
Maintain invoices
Copyright © 2010, Oracle and/or its affiliates. All rights reserved.
File invoices
Payment
Select
approved
invoice
Confirm Payment
Process Request:
• Confirm checks
• Update invoice
• Payment history
Pay invoice
Record manual
payment
Create manual
payment outside
Payables
Run
payments
in batch
Create
single
payments
Format payments:
• Print checks
• Load EFT data
Modify Payment Process
Request:
• Remove/add invoices
• Modify payment details
Create computergenerated
payment
1 - 13
Copyright © 2010, Oracle and/or its affiliates. All rights reserved.
Overview of Oracle Application Integration
Depreciation/ Asset
Transactions
Subledger
Entries
Subledger
Accounting
Assets
General Ledger
Assets
Payables/ Expenses/
Payments
Payables
Suppliers
Accounting
Receivables/
Revenue/ Receipts
Inventory
Activity
Invoices
Customers
Accruals
Requisition/PO
Items
Purchasing/
iProcurement
1 - 14
Receivables
Inventory
Order
Management
Internal Requisitions
Copyright © 2010, Oracle and/or its affiliates. All rights reserved.
Summary
You should be able to do the following:
• Describe the procure to pay process flow
• Describe the key areas in the procure to
pay process
• Describe how the procure to pay process fits into the
Oracle E-Business Suite of applications
1 - 15
Copyright © 2010, Oracle and/or its affiliates. All rights reserved.