Using the HRSA
Electronic Handbook
(EHB) System
1
1
HRSA = Health Resources and Services Administration
Welcome
–
Presenter:
•
•
•
Nicole G. Hammill, MBA
Coordinator of Grants and Development
Office of Research Services
–
–
–
–
Nbarro@lsuhsc.edu
(504) 568-4970 tel
(504) 568-8808 fax
http:
www.lsuhsc.edu/no/administration/rs/GrantsContracts
Processing.htm
4/13/2015
LSUHSC-NO ORS Training Series
2
Office of Research Services
Kenneth Kratz, PhD - Director
Staff:
Nicole G. Hammill – Pre-award (Grants and Contracts)
Rose Castay – IACUC
Charlene Walvoord – IRB
Sylvia Young – IRB
Dyan Melson - IRB
Responsibilities:
 Sponsored Research – Proposal and Contract Review, Negotiation, and
Routing
 Institutional Animal Care and Use Committee (IACUC)
 Institutional Review Board (IRB)
 Institutional Bio-Safety Committee (IBC)
4/13/2015
LSUHSC-NO ORS Training Series
3
Agenda
Detailed instructions for submitting electronically to HRSA
through Grants.gov and/or HRSA Electronic Handbooks
(EHBs):
 New competing applications
 Competing continuation (“Renewal”) applications
 Competing supplement (“Revision”) applications
Viewing of HRSA EHB Training Videos via “HRSATube”:




4/13/2015
New User Interface for External Users
Pending Tasks Module
Grants Module
Organizations Module
LSUHSC-NO ORS Training Series
4
New Competing Applications
Entire Submission Through Grants.gov; No Verification Required Within HRSA
EHBs
Following is the process for submitting a new competing application through Grants.gov:
HRSA will post all new competing funding opportunity announcements on Grants.gov
(http://www.grants.gov).
Once the funding opportunity announcement is available, applicants should search
for it in Grants.gov under Find Grant Opportunities
(http://www.grants.gov/applicants/find_grant_opportunities.jsp) or Apply for Grants
(http://www.grants.gov/Apply).
Download the application package and instructions from Grants.gov. The funding
opportunity announcement is also part of the instructions that must be downloaded.
4/13/2015
LSUHSC-NO ORS Training Series
5
New Competing Applications
(continued) Entire Submission Through Grants.gov; No Verification Required
Within HRSA EHBs
Save a copy of the application package on your computer and complete all the forms
based on the instructions provided in the funding opportunity announcement.
Supported File Formats:
.DOC – Microsoft Word
.RTF – Rich Text Format
.TXT – Text
.WPD – Word Perfect Document
.PDF – Adobe Portable Document Format
.XLS – Microsoft Excel
4/13/2015
LSUHSC-NO ORS Training Series
6
New Competing Applications
(continued) Entire Submission Through Grants.gov; No
Verification Required Within HRSA EHBs
Arrange with Office of Research Services for submission of the
application package through Grants.gov (see "Grants.gov"
presentation:
http://www.lsuhsc.edu/no/administration/rs/ORS_Training_Series.do
c).
Track the status of your submitted application using Track My Status
at Grants.gov until you receive email notifications that your
application has been received and validated by Grants.gov and
received by HRSA.
4/13/2015
LSUHSC-NO ORS Training Series
7
New Competing, Competing Continuation, and
Competing Supplement Applications
Submitted Using Both Grants.gov and HRSA EHBs; Verification Required Within HRSA EHBs
Following is the process for submitting a competitive application through Grants.gov with verification
required within HRSA EHBs:
HRSA will post all competing continuation and competing supplemental funding opportunity
announcements on Grants.gov (http://grants.gov/search).
When a funding opportunity announcement becomes available, applicants should search for the
announcement in Grants.gov under Apply for Grants (http://www.grants.gov/Apply).
Since eligibility for competing continuation and competing supplemental funding is limited to
current grantees, those announcements will not appear in Grants.gov under Find Grant
Opportunities.
Download the application package and instructions from Grants.gov. The funding opportunity
announcement is also part of the instructions that must be downloaded.
Note the Announcement Number as it will be required later in the process.
4/13/2015
LSUHSC-NO ORS Training Series
8
New Competing, Competing Continuation, and
Competing Supplement Applications
(continued) Submitted Using Both Grants.gov and HRSA EHBs;
Verification Required Within HRSA EHBs
Save a copy of the application package on your computer and complete all
the standard forms based on the instructions provided in the funding
opportunity announcement.
Supported File Formats
.DOC – Microsoft Word
.RTF – Rich Text Format
.TXT – Text
.WPD – Word Perfect Document
.PDF – Adobe Portable Document Format
.XLS – Microsoft Excel
4/13/2015
LSUHSC-NO ORS Training Series
9
New Competing, Competing Continuation, and
Competing Supplement Applications
(continued) Submitted Using Both Grants.gov and HRSA EHBs; Verification
Required Within HRSA EHBs
Arrange with Office of Research Services for submission of the application package
through Grants.gov (see "Grants.gov" presentation:
http://www.lsuhsc.edu/no/administration/rs/ORS_Training_Series.doc).
Note the Grants.gov Tracking Number as it will be required later in the
process.
Track the status of your submitted application using Track My Status at Grants.gov
until you receive email notifications that your application has been received and
validated by Grants.gov and received by HRSA.
HRSA EHBs software pulls the application information into EHBs and validates the
data.
4/13/2015
LSUHSC-NO ORS Training Series
10
New Competing, Competing Continuation, and
Competing Supplement Applications
(continued) Submitted Using Both Grants.gov and HRSA EHBs; Verification Required Within
HRSA EHBs
HRSA notifies:
Project Director (PD) (aka The Principal Investigator)
Authorizing Official (AO) (Dr. Moerschbaecher)
Business Official (BO) (Ella Lee/Sponsored Projects)
Application Point of Contact (POC) (entered by user; usually the PD)
… by email to check HRSA EHBs for results of HRSA validations and enter supplemental
information required to process the competing continuation or supplemental application.
Note the HRSA EHBs tracking number from the email.
The application in HRSA EHBs is validated by a user from the grantee organization by providing
three independent data elements: Announcement Number, Grants.gov Tracking Number, and
HRSA EHBs Tracking Number.
4/13/2015
LSUHSC-NO ORS Training Series
11
New Competing, Competing Continuation, and
Competing Supplement Applications
(continued) Submitted Using Both Grants.gov and
HRSA EHBs; Verification Required Within HRSA
EHBs
The PD verifies the pending application in HRSA EHBs, fixes any
validation errors, and makes necessary corrections.
Supplemental forms are completed.
The PD clicks the “submit to AO” button on the bottom right-hand
corner of the screen.
The Office of Research Services, acting on behalf of the AO,
submits the application to HRSA.
4/13/2015
LSUHSC-NO ORS Training Series
12
HRSATube Videos
New User Interface for External Users:
http://www.youtube.com/watch?v=yF8khvfA
NHE&list=PLEF93841BAEF1FE28&index=2
&feature=plpp_video
Pending Tasks Module:
http://www.youtube.com/watch?v=8Jw3N3u
xJ2M&list=PLEF93841BAEF1FE28&index=
3&feature=plpp_video
4/13/2015
LSUHSC-NO ORS Training Series
13
HRSATube Videos
Grants Module:
http://www.youtube.com/watch?v=zTAYmYV
V944&list=PLEF93841BAEF1FE28&index=
4&feature=plpp_video
Organizations Module:
http://www.youtube.com/watch?v=TGwxy_V
_3X0&list=PLEF93841BAEF1FE28&index=
5&feature=plpp_video
4/13/2015
LSUHSC-NO ORS Training Series
14
Questions and Answers
Thank You!