Reference:
EuropeAid/136-491/DD/ACT/FJ

Strengthening human rights and development in Fiji
€2,440,000
Lot 1
Civil Society Organizations and Local
Authorities - € 1,900,000
Global objective:
Improve governance and accountability by empowering citizens to express collectively their demands
Lot 2
European Instrument for Democracy and
Human Rights (EIDHR) - € 540,000
Global objective:
Support to democracy by contributing to the development and consolidation of democracy, rule of law and respect of all human rights and fundamental freedoms
Objectives and priorities

Improve governance and accountability, inclusive policy-making, engagement with public authorities
Promote democracy, enhanced oversight in support of national processes
Inclusive and sustainable growth.
Focus on marginalized and vulnerable groups and communities
Financial support to third parties is compulsory under Lot 1
P R I O R I T I E S – L O T 1
 Sector-based networking and coordination: Build and sustain national and grassroots levels networks, share lessons learnt and good practices.
 Monitor and report on democratization and development issues; engage with the public authorities on relevant policies.
 Capacity building initiatives to promote sustainable growth through private sector development, advocate policy reforms for job creation, entrepreneurship and decent work.
 Assist Fiji in meeting its international commitments
 Gender equality, strengthen women's participation in decision-making processes, politics and economic empowerment.
Objectives and priorities

Development and consolidation of democracy and rule of law
Respect of all human rights and fundamental freedoms
Enhance participatory and representative democracy, transparency and accountability
P R I O R I T I E S – L O T 2
 Improved access to justice with a focus on marginalized and vulnerable groups and communities.
 Engage in national initiatives to strengthen and reform the justice system (e.g. policy debates, promotion of inclusive processes, enhancing of research and study-undertaking capacities).
 Assist national policies and programmes for an independent and well-trained media.
 Human Rights research and advocacy in relation to Fiji’s UPR commitments, justice sector reform and/or media independence, including freedom of expression.
Objectives and priorities

Special provisions
Lot 1 – CSO/LA
€ 1,900,000
 Partnerships are obligatory.
Minimum amount: € 400,000
Maximum amount: € 650,000
The EU will fund a maximum of 90%
(Fiji-based CSOs) or 75% for EU CSOs
 Financial support to third parties is compulsory only for
Lot 1.
Lot 2 - EIDHR
€ 540,000
Minimum amount: € 240,000
Maximum amount: € 300,000
The EU will fund a maximum of 95%
 Team-up with community-based organizations and from rural and marginalised areas is encouraged.
- The remaining balance must be financed from sources other than the
EU budget or the
European Development
Fund.
Financial allocations

Civil society organization
Non-profit
Established in
Fiji or the EU
Legal person
Applicant or coordinator
The Coordinator is the main interlocutor of the
EU and represents and acts on behalf of any other co-beneficiary (if any) and affiliate(s).
Directly responsible for the preparation and management of the action (coapplicants/affiliates)

Established in
Fiji or the EU
Civil society organization
Participate in designing and implementing the action. Incurred costs eligibility same as applicant’s
Directly responsible for the preparation and management of the action (coapplicants/affiliates)
Non-profit
Legal person
Sign Mandate in application form

Number of applicatio ns and grants per applicant
Up to 1 application per lot
Up to 1 grant per lot
An applicant can be a co-applicant or affiliate under another application
Number of applications and grants per coapplicant
Multiple applications per lot
Multiple grants per lot
May be the applicant or affiliate under another application

 Bankrupt or being wound up; has suspended business activities,
 Persons in-charge convicted of an offense concerning their professional conduct
 Guilty of grave professional misconduct
 Failure to pay their social security contributions
 Subject to fraud, corruption, criminal organisations, money laundering or any other illegal activities
 Administrative penalty
The applicant must declare that himself, the coapplicant(s) and affiliated entity(ies) are not in any of these situations (Part A, section 3 of the grant application form).
Eligibility criteria

Structural link with applicant (legal or capital link) which existed before and its independent of the call
Financial control
Daughter/parent/ sister companies
Membership, i.e. network, federation, association etc
Exception: An association or group of entities which were specifically established for the sole purpose of this action and which together comply with the criteria.
Eligibility criteria

Into a (procurement) contract or subcontract with a beneficiary, act as concessionaires or delegates for public services from the beneficiary
Receiving financial support from beneficiary
Cooperate on regular basis (MoU) or share assets
Signed consortium agreement under the grant contract
Eligibility criteria

ASSOCIATES AND CONTRACTORS
THE FOLLOWING ENTITIES ARE NOT APPLICANT(S) NOR AFFILIATED ENTITY(IES) AND DO
NOT HAVE TO SIGN THE "MANDATE" OR "AFFILIATED ENTITIES' STATEMENT
Play a real role in the action but may not receive funding from the grant, with the exception of per diem or travel costs.
Associates do not have to meet the eligibility criteria as the applicant but must be mentioned in the
Application form
Associates
The grant beneficiaries and their affiliated entities are permitted to award contracts.
Associates or affiliated entity(ies) can NOT be also contractors in the project.
Contractors are subject to the procurement rules set out in Annex IV to the standard grant contract.

in

in order to help achieve the objectives but may not be the main purpose of the action
Maximum amount per third party is € 60,000 (about FJ$ 144,800 )
Applicants should define mandatorily in the grant application form:
1. The foreseen objectives and results,
2. The different types of activities,
3. Types/categories of persons which may receive financial support,
4. Their selection criteria,
5. The criteria determining the exact amount of financial support for each third party,
6. The maximum amount(s).
Financial support is compulsory under Lot 1 and recommended under Lot 2.
Third parties cannot be affiliates, nor associates, nor contractors

 Actions concerned only or mainly with individual sponsorships for participation in workshops, seminars, conferences;
 Actions concerned only or mainly with individual scholarships for studies or training courses;
 Actions which discriminate against individuals or groups of people on grounds of their gender, sexual orientation, religious beliefs or lack of them, or their ethnic origin;
 Actions supporting political parties;
 Proselytism;
 Microfinancing;
 O ne-off conferences that are not part of wider activities;
 Actions consisting exclusively or primarily in capital expenditure, (land, buildings, equipment and vehicles etc).

V I S I B I L I T Y O F T H E A C T I O N
Important: The European
Union and the EU Delegation for the Pacific place great importance on the visibility of
EU-funded projects.

Direct eligible costs
Contingency reserve:
Max 5% of total eligible costs
Admin costs
(overhead):
Max 7% of total eligible costs
Tax
(with proof that it cannot be reclaimed)

 Debts and debt service charges (interest)
 Provisions for losses or potential future liabilities
 Costs declared by
Beneficiary(ies) and financed by another action or work programme receiving an EU grant
 Currency exchange losses
 Credit to third parties
 Purchases of land or buildings except where necessary for the direct implementation of the action. If so, the ownership must be transferred to the final beneficiaries, at the latest at the end of the action

Register in
PADOR
Prepare your concept note
Send your application
(What, How,
Where and
When)

Register in
PADOR
PADOR is an online database in which organisations register and update their profile regularly.
For Phase 1 - Concept notes registration is compulsory for applicants
For Phase 2 - Full proposals , registration is obligatory for all entities .
Step 1: Before starting to register your organisation in PADOR, please read the ‘Quick guide ’ on the website. It explains the registration process.
http://ec.europa.eu/europeaid/pador-guide-applicants_en
Also, have a scanned copy of your organisation’s statute of registration as NGO and the
Step 3: Go back to PADOR website and create your PADOR profile: http://ec.europa.eu/europeaid/pador_en
Step 1
Read the Guide
Step 2
PADOR & ECAS
Step 3
PADOR profile

2.
Relevance of the action
(3 pages)
3.
Description of the action
(1 page)
4. Checklist
1. Summary of the action
(1 page)
Concept note
(Part A of
Grant
Application
Form)
Concept notes in English only and not handwritten.
Budget: Provide only an estimate and the percentage requested from the EU.
Detailed budget is only required in the Full Proposals.
5. Declaration

Send your application
(What, How, Where and When)
Each Concept Note together with the Checklist and the Declaration must be submitted in one original and 2 copies in A4 size, each bound.
- Concept note
- Checklist
- Declaration
- One original, one copy and one electronic version (must be exactly the same as the paper version)
By registered mail and in a sealed envelope with:
- Reference number and title of the call
- Lot number
- Full name and address of applicant
- ‘Not to be opened before the opening session’
Delegation of the European
Union for the
Pacific
Postal address:
Private Mail
Bag, G.P.O.,
Suva, FIJI
If hand delivered:
Level 6, Tappoo corner of Scott
& Usher streets.
Deadline for submission of Concept
Notes:
13 February
2015, 4pm
Suva time
- Date of dispatch, the postmark or the date of the deposit slip.
For reasons of administrative efficiency, the EU may reject any Concept Note sent in due time but received after the effective date of approval of the Concept Note evaluation

 Send us your questions by 4pm 23 January 2015 to delegation-fiji-eidhr@eeas.europa.eu
 The EU Delegation will respond by publishing a Frequently Asked
Questions (FAQs) will be published on the EuropeAid website https://webgate.ec.europa.eu/europeaid/onlineservices/index.cfm?do=publi.welcome
and on the EU Delegation for the
Pacific website http://eeas.europa.eu/delegations/fiji/index_en.htm
 There won’t be any individual replies
 All questions related to PADOR registration should be addressed to the
PADOR help desk: EuropeAid-IT-support@ec.europa.eu

Evaluation of
Concept
Notes and selection of applications
All applicants are informed
Evaluation of full applications
(only successful applicants)
Notification of grant award and contract signing

 Examined and evaluated by the EU (possible assistance of external assessors)
1. Administrative check
 Compliance with the submission deadline.
2. Concept Notes that pass the administrative check will be evaluated on the basis of:
Points Design Points Relevance to the
1. Objectives and priorities
2. Needs and constraints in Fiji
3. Clarity of the identified beneficiaries and target groups as well as of their needs
4. The added value elements of your proposal
5*2
5*2
5
5
1. How coherent the overall design of the action is
2. Feasibility of the action and consistency in relation to objectives and expected results
5*2
5*2
Only concept notes with a score of at least 30 points will be considered for preselection.

Information meeting
Deadline for requesting any clarifications from the EU
Last date on which clarifications are issued by the EU
Deadline for submission of Concept Notes
DATE
15 January 2015
23 January 2015
30 January 2015
13 February 2015
TIME*
10am (Suva time)
4pm (Suva Time)
-
4pm (Suva Time)
Information to applicants on opening, administrative checks and concept note evaluation (Step 1)
Invitations to submit Full Application
Form
Deadline for submission of Full
Application Form
Information to applicants on the evaluation of the Full Application Form
(Step 2)
Notification of award (after the eligibility check) (Step 3)
Contract signature
23 February 2015
9 March 2015
20 April 2015
May 2015
May 2015
May 2015 -
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OCUMENTS TO BE COMPLETED
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