Culture Programme - Selection procedure
Katharina Riediger
Infoday Praha 10/06/2010
3 categories of criteria
1. Eligibility criteria
2. Selection criteria
3. Award criteria
Eligibility criteria
1.The purpose is to check compliance with
« formal criteria »
2. Examples:
• Submission before the deadline
• The main activity of the applicant organisation is in
the field of culture
• The minimum number of partners in a cooperation
project is met
Eligibility criteria
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Status of applicant
Number of partners and countries
Duration and dates of project
EC grant requested
Signed annexes!!!
• declaration
• budget
• mandates
• cooperation agreement
Selection criteria
1.The purpose is to check that the applicant has the
operational and financial capacity to carry out the
project
2. Examples:
• Are the CVs of the main participants in the project relevant?
Do they demonstrate that they have the necessary skills to
implement the actions foreseen?
• Do the accounts of the applicant organisation demonstrate
that it has the necessary financial means to provide
matching funds?
Selection criteria
Capacity to carry out the project
Operational Capacity:
- Activity Reports
- CV’s
Financial Capacity:
- Official Accounts
- Financial Capacity form
All project
partners
Coordinator
only
Award criteria
1.The purpose is to assess the quality of the
applications
2. Examples:
• What is the European added value of an
application?
• What is the impact of an action? Is it sustainable?
• Does the communication plan allow an adequate
dissemination of the results?
Award criteria
Qualitative and quantitative indicators to demonstrate
the applicant’s ability to match the objectives of the
strand
Experts’
evaluations are
based on these
criteria
Take your time to explain
in the application
how your project matches the
objectives
Who does what?
1. Eligibility and selection criteria are assessed by the
staff of the Executive Agency
2. Award criteria are assessed by independent
external experts
3. An evaluation committee checks and validates
the selection process
4. The Decision to award grants is taken by the
Director of the Executive Agency for most of
the strands
What is the selection process?
1. Applications must comply with all eligibility criteria.
If they don’t, they are rejected
2. Applications must fulfill the selection criteria.
If they don’t, they are rejected
3. Applications are assessed and scored in relation to
the award criteria.
The best ones are financed, within the
available budget
Who are the experts?
1. A call for manifestation of interest has been
published by the Agency in 2007
2. A data base of experts is available
3. Experts are chosen according to their professional
experience and language skills
4. The names of the chosen experts are published at
the end of the year
5. At least 30% of the experts are changed each year
Principles to be respected by the experts
- No conflict of interest
- Confidentiality
How is the evaluation organised?
1. A panel of experts is convened in Brussels
2. Each application is assessed by two different experts,
working independently
3. A consensus meeting is organised between the two
experts: they have to agree on common score and
comments
4. A quality-check of the evaluations is carried out by the staff
of the Agency
5. The evaluation committee checks and validates the
evaluations and the final ranking
Information of applicants
1. Applicants are informed of the outcome of the
selection process.
2. They receive the evaluation summary report drawn
up by the experts.
Conclusion (1)
Main principles of the selection process:
1. Equal treatment between all applications
2. High professional skills of the experts
3. No conflict of interest and confidentiality
4. Transparency
Conclusion (2)
How long does it take?
 4 to 5 months between the submission deadline
and the information of the applicants
 1 to 2 months between selection and first payment
Conclusion (3) : A good application
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The project description must be well written
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Make sure the budget is consistent with the project activities and
timetable
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Tasks and roles of each partner must be clearly described
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Answers to award criteria must be pertinent
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Prepare documents (mandates & cooperation agreement) on time
Conclusion (4): where to find information
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Programme Guide
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Applicants Guide for cooperation projects
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Cultural Contact Points
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Mailboxes:
Strand 1.1: eacea-p5-multiannualprojects@ec.europa.eu
Strand 1.2.1: eacea-p5-cooperationprojects@ec.europa.eu
Strand 1.3.5: eacea-p5-thirdcountries@ec.europa.eu
Check also the lists of selected projects of the previous years
THANK YOU FOR YOUR
ATTENTION!